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Added 5 mins ago
FP&A Analyst
Behavox
Toronto, ON
The FP&A Analyst maintains and develops defined components of Behavox’s financial and operating models, ensuring that forecasts, budgets, actuals, and underlying accounting assumptions are…
Added 5 mins ago
FP&A Analyst
Behavox
Montreal, QC
The Senior FP&A Analyst owns Behavox's core financial model - its architecture, the accounting beneath it, and the forecasts and analysis the company plans and decides by. The role exists…
Added 35 mins ago
Finance Analyst
Magellan
Kitchener, ON
The Finance Analyst is responsible for the timely and accurate preparation and delivery of financial information regarding company performance. The role develops forecasts and analyses for…
Added 1 hour ago
UO
Data Analyst
University of Victoria
Victoria, BC
- Full-time
The Data Analyst leads the collection, analysis, and interpretation of data to support strategic planning, operational decision-making, and continuous improvement within Student Wellness.…
Added 2 hours ago
AF
Quality Assurance Analyst (18-month temp)
ATB Financial
Calgary, AB
- Temporary
This position has a hybrid work arrangement. On average, this means 1 day on-site per week. Please note that this is subject to change due to business priorities.
Added 3 hours ago
P
Executive Administrative Assistant
Popular
St. Thomas, ON
- Full-time
…administrative activities, managing office operations, streamlining business processes, and ensuring adherence to established policies and procedures. The incumbent contributes to the…
Added 3 hours ago
B
Tax Analyst // Analyste Fiscal(e)
BAT
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- Full-time
We’re pleased to share an exciting new opening within our Corporate Finance Team for the position of Tax Analyst based out of Montreal, Canada.
Added 3 hours ago
NB
Senior Analyst Custody Client Services
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- Full-time
A career as a Senior Custody Analyst within the Custody Operations team at National Bank Trust means acting as a primary point of contact for institutional clients and supporting their…
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Analyst, Accounts Receivable
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Calgary, AB
- Full-time
Experience using Power BI or other reporting and business intelligence tools.
Added 4 hours ago
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Credit Analyst - Surety
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Toronto, ON · Dartmouth, NS · Bedford, NS · Nova Scotia-Bedford
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The Credit Analyst, Contract Surety position provides an opportunity to build a unique and successful career within a highly specialized niche of the insurance industry. Analyze financial…
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Senior Financial Analyst, Financial Information and Controls
Circle K
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Added 5 hours ago
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Systems Analyst II
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- Full-time
The System Analyst II will lead the management and maintenance of key data center and network infrastructure to ensure successful realization of operational targets. As someone who has…
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IF
Vendor Management Analyst, Tech+Lab
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Toronto, ON · Montreal, QC · Laval, QC
- Full-time
We are looking for a detail-oriented and commercially savvy Vendor Management Analyst to join our growing Tech+Lab Expense & Vendor Management team. Reporting to the IT Business Office, you…
Added 5 hours ago
Flight Centre - Business Analyst - Toronto, ON
Flight Centre
ON
…exciting opportunity for an analytical and detail-oriented Business Analyst who enjoys solving business problems, uncovering insights, and translating stakeholder needs into meaningful…
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Flight Centre - Business Analyst - Vancouver, BC
Flight Centre
BC
…exciting opportunity for an analytical and detail-oriented Business Analyst who enjoys solving business problems, uncovering insights, and translating stakeholder needs into meaningful…
Added 6 hours ago
M
Analyst, Consulting Services
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Regina, SK · Saskatoon, SK
- Full-time
Perform financial modeling, business planning, feasibility studies, strategic planning, operational planning, program reviews, program redesigns and other forms of management consulting
Added 7 hours ago
Senior FP&A Analyst
Behavox
Toronto, ON
The Senior FP&A Analyst owns Behavox's core financial model - its architecture, the accounting beneath it, and the forecasts and analysis the company plans and decides by. The role exists…
Added 7 hours ago
Senior FP&A Analyst
Behavox
Montreal, QC
The Senior FP&A Analyst owns Behavox's core financial model - its architecture, the accounting beneath it, and the forecasts and analysis the company plans and decides by. The role exists…
Added 8 hours ago
AC
Senior Financial Analyst
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Calgary, AB
- $100,000 to $115,000 CAD / year
- Full-time
Aston Carter's large client is seeking a Senior Financial Analyst to join their team! This individual will play a critical role in the financial management of assigned programs. This…
Added 8 hours ago
AC
Senior Financial Analyst
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- $100,000 to $115,000 CAD / year
- Full-time
Aston Carter's large client is seeking a Senior Financial Analyst to join their team! This individual will play a critical role in the financial management of assigned programs. This…
Added 9 hours ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
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- Full-time
We are seeking a Clinical Trial Financial Control Analyst to provide independent financial control and reconciliation for Oncology-sponsored clinical research studies. Reporting within the…
Added 9 hours ago
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Accounts Receivable Analyst
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Montreal, QC
- Full-time
We are looking for an Accounts Receivable Analyst to join our Finance team and support the organization’s end-to-end receivables operations.
Added 9 hours ago
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Business Analyst Co-op, Data Platform
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Vancouver, BC · Greater Vancouver, BC
- $4,108 to $5,183 CAD / month
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The Business Analyst Co-op supports Solution Owners (Product Owners) within Teck Digital Systems (TDS), contributing to the development and adoption of critical digital platforms that…
Added 9 hours ago
S
Application Support Engineer (Front Office)
Synechron
Mississauga, ON
- Full-time
…and Software Engineering, servicing an array of noteworthy financial services and technology firms. Through research and development initiatives in our FinLabs we develop solutions for…
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Revenue Growth Analyst - Contractor
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…Gr-r-reat days. We believe that doing good is always good for business and we have stood for this since Kellogg Company was founded more than 120 years ago. We are passionate about doing…

Popular

Executive Administrative Assistant

St. Thomas, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Date: Oct 30, 2026

Location:

St. Thomas, VI

Company: Popular

Workplace Type: On-site

Executive Administrative Assistant

Job Type

General Description

The Executive Administrative Assistant provides high-level administrative and operational support to the Division Manager and VI Region Division. This position plays a key role in coordinating administrative activities, managing office operations, streamlining business processes, and ensuring adherence to established policies and procedures. The incumbent contributes to the effective execution of departmental goals and supports the Division's overall operational success. Identifies administrative needs and develops appropriate solutions or recommendations. Prepares reports, and reviews and answers correspondence. Organizes and facilitates meetings, conferences, presentations and other special events; as appropriate.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Essential Duties And Responsibilities

Provide comprehensive administrative support to the Division Manager and management team, including managing calls, correspondence, mail distribution, document scanning, and recordkeeping.
Perform administrative and financial processes on behalf of the Division, including the preparation and submission of reimbursement requests, invoices, and payment requests.
Manage executive calendars; coordinate and schedule meetings; prepare agendas; and document meeting minutes and follow-up actions as required.
Support budget planning, monitoring, reconciliation, and reporting activities for the Division.
Coordinate logistics and activities for management meetings, strategic planning sessions, off-site events, business luncheons, and other special events.
Arrange domestic and international business travel, including transportation, lodging, itineraries, and related accommodations.
Prepare, edit, and compile correspondence, reports, presentations, and executive-level documentation.
Process and track expense reports, corporate card transactions, and other operational expenses for the Division.
Support employee onboarding and integration activities, ensuring a smooth transition into the Division.
Gather, analyze, and compile information, reports, and presentations to support executive decision-making and operational needs.
Create, maintain, and update databases, spreadsheets, records, and tracking systems to support administrative and operational activities.
Monitor compliance with established objectives, policies, procedures, and administrative controls.
Serve as a point of contact for internal and external stakeholders, providing guidance and directing inquiries to the appropriate departments or business units.
Maintain confidentiality of sensitive business information, executive communications, and personnel-related matters.
Support special projects and other duties as assigned by the Division Manager

Other Qualifications

Excellent verbal and written communication skills and the ability to prepare executive presentations, reports, correspondence, and business summaries.
Strong business acumen and interpersonal skills, with the ability to build effective relationships and interact professionally with executives, employees, clients, vendors, and external stakeholders.
Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
Demonstrated ability to handle confidential executive, employee, client, and business information with discretion, integrity, and professionalism.
Knowledge of administrative, operational, and regulatory processes, including the ability to monitor compliance with established policies, procedures, and controls.
Experience maintaining electronic records, filing systems, and document-retention practices while ensuring accuracy, accessibility, and confidentiality of information.
Advanced proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Experience with reporting, data analysis, and presentation tools is preferred.
Experience supporting executive leaders within the banking, financial services, or other highly regulated industries.

Education

Bachelor's Degree in Business Administration

Experience

At least three (3) years of experience providing executive-level administrative support to senior executives and/orsenior managers in a corporate environment.

Certifications / Licenses

No certifications or license needed.

Region Locations

St. Thomas, U.S. Virgin Islands

Work Schedule

Monday through Friday 8:00 a.m. to 5:00 p.m.

Values

Passion for People
Succeed Together
Own Every Moment
Build the Future

Additional Requirements

The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs.

Applicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time.

About Us

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.com . This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

Are you ready for a rewarding career?

Popular is an Equal Opportunity Employer, including Disability/Vets

Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com .

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More about this job

Responsibilities

Provide high-level administrative and operational support to the Division Manager and management team, including calendar and travel coordination, correspondence, meeting logistics, expense processing, and budget support. Maintain records and tracking systems, prepare reports and presentations, monitor compliance, support onboarding and special projects, and handle sensitive information confidentially.

Requirements

Requires a bachelor's degree in Business Administration and at least three years of executive-level administrative support experience in a corporate environment. Candidates should have advanced Microsoft Office 365 proficiency, strong communication, organizational, analytical, and interpersonal skills, and the discretion to manage confidential information; financial-services experience is preferred.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Travel Arrangements
Budget Monitoring
Expense Processing
Report Preparation
Microsoft Office 365
Data Analysis
Records Management
Confidentiality
Compliance Monitoring
Written Communication
Verbal Communication
Organization
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
Executive Administrative Support
Calendar Management
Meeting Coordination
Business Travel
Budget Planning
Budget Reconciliation
Expense Reports
Corporate Card Transactions
Invoice Processing
Reimbursement Requests
Financial Services
Regulatory Compliance
Document Retention
Electronic Records
Data Analysis
Executive Presentations
Onboarding
Confidential Information
Stakeholder Relations

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