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Added 1 hour ago
P
Executive Administrative Assistant
Popular
St. Thomas, ON
- Full-time
…in coordinating administrative activities, managing office operations, streamlining business processes, and ensuring adherence to established policies and procedures. The incumbent…
Added 1 hour ago
NB
Senior Analyst Custody Client Services
National Bank of Canada
Montreal, QC
- Full-time
A career as a Senior Custody Analyst within the Custody Operations team at National Bank Trust means acting as a primary point of contact for institutional clients and supporting their…
Added 6 hours ago
Technical Due Diligence Analyst
IREN
Vancouver, BC
The Technical Due Diligence Analyst will support IREN’s project financing, capital markets and strategic transactions by coordinating and preparing the technical information that lenders,…
Added 7 hours ago
I
Technical Due Diligence Analyst
IREN
Vancouver, BC
- Full-time
The Technical Due Diligence Analyst will support IREN’s project financing, capital markets and strategic transactions by coordinating and preparing the technical information that lenders,…
Added 10 hours ago
A
Financial Analyst, FP&A – Gross Margin
ARC'TERYX
North Vancouver, BC
- Full-time
As the Financial Analyst, FP&A – Gross Margin, you will play a key role in building out the FP&A function. You will be supporting our cross-functional business partners, with a focus…
Added 10 hours ago
A
Senior Functional Analyst, Salesforce Retail CRM
ATB
Calgary, AB · Edmonton, AB
- Full-time
As ATB’s next Senior Functional Analyst, Salesforce Retail CRM, you will serve as the critical functional bridge between business operations, our Business Improvement Partners, and…
Added 11 hours ago
AE
Financial Analyst, FP&A – Gross Margin
Arc'teryx Equipment
North Vancouver, BC
- Full-time
As the Financial Analyst, FP&A – Gross Margin, you will play a key role in building out the FP&A function. You will be supporting our cross-functional business partners, with a focus…
Added 11 hours ago
KR
Senior Financial Analyst
Kassen Recruitment
Vaughan, ON
- Full-time
A progressive organization is seeking a Senior Financial Analyst to join its finance team and play a key role supporting financial operations across corporate and project-based activities.…
Added 11 hours ago
RB
Analyst, Trade Support
Royal Bank of Canada
Toronto, ON
- Full-time
RBC Capital Markets is hiring an Analyst to join the Middle Office Trade Support team within Operational Services, based in Toronto. In this role, you will support the timely and accurate…
Added 12 hours ago
WS
Senior Finance Analyst, Operations Finance & Analytics
Wolf Steel Ltd
Barrie, ON
- Full-time
Job Title: Senior Finance Analyst - Operations Finance & Analytics
Added 13 hours ago
IR
Senior Accountant, Tax & Reporting
Integrated Resources, Inc ( IRI )
Laval, QC
- Contract
As a member of the broader Foundations community and the Finance Chapter, you will be committed to delivering results through seamless partnership in pursuit of our purpose and our "North…
Added 13 hours ago
AS
Financial Analyst
AgileGrid Solutions
Canada
- Full-time
Vaco LLC is recruiting on behalf of a leading athletic company seeking a Senior Financial Analyst, FP&A. The organization operates in a dynamic, performance-focused industry and values…
Added 13 hours ago
A
Senior Analyst, Compliance Monitoring – Load Settlement
AESO
Calgary, AB · KPMG Tower
- Full-time
Reporting to the Manager, Transmission Tariff & Load Settlements, the Senior Analyst, Compliance Monitoring - Load Settlement is a key member of a collaborative team responsible for…
Added 14 hours ago
R
Analyst, Trade Support
RBC
Toronto, ON
- Full-time
RBC Capital Markets is hiring an Analyst to join the Middle Office Trade Support team within Operational Services, based in Toronto. In this role, you will support the timely and accurate…
Added 14 hours ago
FS
Business Analyst, Pension
Financial Services Regulatory Authority of Ontario (FSRA)
Toronto, ON
- Full-time
…with the external pension sector related to pension regulation…
Added 14 hours ago
IE
Analyst, Business
IMAX Enhanced | Streaming & Consumer Technology
Mississauga, ON
- Full-time
IMAX is seeking a Business Analyst to bridge business functions, technology teams, data teams, project management, and senior leadership in defining and delivering technology-enabled…
Added 15 hours ago
IC
Business Analyst
Infotek Consulting Inc.
Cambridge, ON · Greater Kitchener-Cambridge-Waterloo Metropolitan Area
- $41 to $62 CAD / hour
- Contract
The project requires an experienced Business Analyst with strong Agile/Scrum experience to bridge business needs and technology delivery. The role will lead requirements management from…
Added 15 hours ago
D
Chief Compliance Officer
Desjardins
Toronto, ON
- Full-time
…management framework. The CCO serves as a trusted advisor to senior management, supporting the organization's regulatory obligations, strategic objectives, and culture of compliance and…
Added 15 hours ago
T
Senior Information Security Analyst - Detection Engineering
TD
Toronto, ON
- Full-time
We are seeking a Senior Information Security Analyst to support enterprise cybersecurity monitoring, detection engineering, and security operations improvement. This role will help develop…
Added 15 hours ago
Senior Analyst, Identity Lifecycle Management
Scotiabank
Toronto, ON
The Identity Lifecycle Management team within the Identity and Access Management Operations is responsible for the execution of established security controls pertaining to identity and…
Added 15 hours ago
Manager, Financial Analysis - Finance
Scotiabank
Toronto, ON
Review and verify the payments for monthly billings, and the reconciliation of the billing accounts prepared by Senior Analyst
Added 15 hours ago
S
Systems Analyst III
Seaspan
North Vancouver, BC
- Full-time
The Systems Analyst III is key in maintaining Oracle operational excellence of Oracle system by directly supporting end users with appropriate urgency and priority, and in designing and…
Added 15 hours ago
VT
AI & Process Improvement Analyst (New Grad)
Valwell Technologies
AB · Edmonton, AB
- Full-time
Degree or diploma in computer science, data, business analytics, mathematics, statistics, engineering, finance, operations, or a related quantitative field (2025 or 2026 grads encouraged to…
Added 15 hours ago
TM
Senior Regional Financial Analyst - 3+ months
The Mason Group - Strategic Search Partners
Guelph, ON
- $40 to $45 CAD / hour
- Contract
Our client is a leading consumer goods organization seeking a Senior Regional Financial Analyst to support one of its key regional business units (East, West, or Quebec). They are seeking a…
Added 16 hours ago
UC
Databricks Data Platform Engineer
Univedge Consulting LLC
Canada
- Contract
As a Senior Databricks Data Platform Engineer, you will own the engineering, automation, and day-to-day health of our enterprise Databricks Lakehouse platform. This is a platform-first…

Popular

Executive Administrative Assistant

St. Thomas, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Date: Oct 30, 2026

Location:

St. Thomas, VI

Company: Popular

Workplace Type: On-site

Executive Administrative Assistant

Job Type

General Description

The Executive Administrative Assistant provides high-level administrative and operational support to the Division Manager and VI Region Division. This position plays a key role in coordinating administrative activities, managing office operations, streamlining business processes, and ensuring adherence to established policies and procedures. The incumbent contributes to the effective execution of departmental goals and supports the Division's overall operational success. Identifies administrative needs and develops appropriate solutions or recommendations. Prepares reports, and reviews and answers correspondence. Organizes and facilitates meetings, conferences, presentations and other special events; as appropriate.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Essential Duties And Responsibilities

Provide comprehensive administrative support to the Division Manager and management team, including managing calls, correspondence, mail distribution, document scanning, and recordkeeping.
Perform administrative and financial processes on behalf of the Division, including the preparation and submission of reimbursement requests, invoices, and payment requests.
Manage executive calendars; coordinate and schedule meetings; prepare agendas; and document meeting minutes and follow-up actions as required.
Support budget planning, monitoring, reconciliation, and reporting activities for the Division.
Coordinate logistics and activities for management meetings, strategic planning sessions, off-site events, business luncheons, and other special events.
Arrange domestic and international business travel, including transportation, lodging, itineraries, and related accommodations.
Prepare, edit, and compile correspondence, reports, presentations, and executive-level documentation.
Process and track expense reports, corporate card transactions, and other operational expenses for the Division.
Support employee onboarding and integration activities, ensuring a smooth transition into the Division.
Gather, analyze, and compile information, reports, and presentations to support executive decision-making and operational needs.
Create, maintain, and update databases, spreadsheets, records, and tracking systems to support administrative and operational activities.
Monitor compliance with established objectives, policies, procedures, and administrative controls.
Serve as a point of contact for internal and external stakeholders, providing guidance and directing inquiries to the appropriate departments or business units.
Maintain confidentiality of sensitive business information, executive communications, and personnel-related matters.
Support special projects and other duties as assigned by the Division Manager

Other Qualifications

Excellent verbal and written communication skills and the ability to prepare executive presentations, reports, correspondence, and business summaries.
Strong business acumen and interpersonal skills, with the ability to build effective relationships and interact professionally with executives, employees, clients, vendors, and external stakeholders.
Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
Demonstrated ability to handle confidential executive, employee, client, and business information with discretion, integrity, and professionalism.
Knowledge of administrative, operational, and regulatory processes, including the ability to monitor compliance with established policies, procedures, and controls.
Experience maintaining electronic records, filing systems, and document-retention practices while ensuring accuracy, accessibility, and confidentiality of information.
Advanced proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Experience with reporting, data analysis, and presentation tools is preferred.
Experience supporting executive leaders within the banking, financial services, or other highly regulated industries.

Education

Bachelor's Degree in Business Administration

Experience

At least three (3) years of experience providing executive-level administrative support to senior executives and/orsenior managers in a corporate environment.

Certifications / Licenses

No certifications or license needed.

Region Locations

St. Thomas, U.S. Virgin Islands

Work Schedule

Monday through Friday 8:00 a.m. to 5:00 p.m.

Values

Passion for People
Succeed Together
Own Every Moment
Build the Future

Additional Requirements

The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs.

Applicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time.

About Us

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.com . This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

Are you ready for a rewarding career?

Popular is an Equal Opportunity Employer, including Disability/Vets

Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com .

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More about this job

Responsibilities

Provide high-level administrative and operational support to the Division Manager and management team, including calendar and travel coordination, correspondence, meeting logistics, expense processing, and budget support. Maintain records and tracking systems, prepare reports and presentations, monitor compliance, support onboarding and special projects, and handle sensitive information confidentially.

Requirements

Requires a bachelor's degree in Business Administration and at least three years of executive-level administrative support experience in a corporate environment. Candidates should have advanced Microsoft Office 365 proficiency, strong communication, organizational, analytical, and interpersonal skills, and the discretion to manage confidential information; financial-services experience is preferred.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Travel Arrangements
Budget Monitoring
Expense Processing
Report Preparation
Microsoft Office 365
Data Analysis
Records Management
Confidentiality
Compliance Monitoring
Written Communication
Verbal Communication
Organization
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
Executive Administrative Support
Calendar Management
Meeting Coordination
Business Travel
Budget Planning
Budget Reconciliation
Expense Reports
Corporate Card Transactions
Invoice Processing
Reimbursement Requests
Financial Services
Regulatory Compliance
Document Retention
Electronic Records
Data Analysis
Executive Presentations
Onboarding
Confidential Information
Stakeholder Relations

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