Find work in Canada.

550,580 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 50 mins ago
N
Growth Operations Manager
nesto
Toronto, ON
- Full-time
…world class processes and technology and (2) be the owner of strategic high impact cross-functional…
Added 1 hour ago
A
Senior Delivery Manager, Temporary
Aviso
Toronto, ON
- Temporary
Reporting to the VP, Enterprise Project Management Office, the Senior Delivery Manager will be responsible for leading the successful delivery of strategic initiatives across business and…
Added 1 hour ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
We are looking for a high-impact Finance Manager FP&A to act as a true business partner to our Product Line leadership team.
Added 1 hour ago
P
Executive Administrative Assistant
Popular
St. Thomas, ON
- Full-time
The Executive Administrative Assistant provides high-level administrative and operational support to the Division Manager and VI Region Division. This position plays a key role in…
Added 2 hours ago
I
Partner Enablement Leader
Intuit
Toronto, ON
- Full-time
You will work across Sales, Partnerships, Product, Marketing, Customer Success, Legal and Finance, each with its own priorities. The role reports to the Director of Sales Enablement.
Added 5 hours ago
B
Global Relationship Manager- 3
BrightClaim
ON
- Full-time
…ensuring optimal outcomes. Collaborate with Sales and Operations senior leadership to generate momentum for new deals, ensuring successful conversion and delivery. Manage the resolution of…
Added 5 hours ago
Senior Resource Manager
BIMM
Toronto, ON
Working closely with department leaders from Client Leadership, Operations, HR, Talent Team, and Finance, the Senior Resource Manager proactively identifies capacity constraints, staffing…
Added 6 hours ago
M
Senior Software Engineer - Credit Commercial Engineering
Marqeta
Remote, Canada
- Full-time
- Remote
Marqeta is seeking a skilled Senior Software Engineer to contribute to the design and delivery of software solutions on our Credit Commercial Engineering Team. In this role, you will take…
Added 6 hours ago
Product Line Manager - Geomembrane & Specialty Market
Intertape Polymer Group (IPG)
Truro, NS · ON · NB · NS · PE
Title: Product Manager - AgGeo & Specialty market
Added 6 hours ago
FOH Management - General Manager
Northland Properties
Calgary, AB
We are looking for an incredible General Manager to be the leader of our team. Our people are the heart and soul of our business, and we are on the hunt for an amazing person like you to…
Added 7 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
We are looking for a high-impact Finance Manager FP&A to act as a true business partner to our Product Line leadership team.
Added 7 hours ago
Technical Due Diligence Analyst
IREN
Vancouver, BC
Job Type: Full-Time | Location: Vancouver, BC | Department: Vancouver, BC | Reporting to: Senior Manager, Innovation | Work Location Type: #hybrid
Added 7 hours ago
A
Director of Rooms Division (Full-Time)
AccorHotel
Ottawa, ON
- Full-time
Previous experience as Director of Rooms, Executive Assistant Manager Rooms, Hotel Manager, or equivalent senior operational leadership role.
Added 7 hours ago
I
Technical Due Diligence Analyst
IREN
Vancouver, BC
- Full-time
Job Type: Full-Time | Location: Vancouver, BC | Department: Vancouver, BC | Reporting to: Senior Manager, Innovation | Work Location Type: #hybrid
Added 8 hours ago
M
Senior Director, Retail Operations - Quebec
MEC
Montreal, QC
- Full-time
This is a high-impact senior leadership role responsible for owning and accelerating MEC’s Québec retail business. As Senior Director, Retail – Québec, you operate as the regional business…
Added 9 hours ago
B
Project Manager Global Expansion
Bombardier
Dorval, QC
- Full-time
Lead Strategic & Market Analyses: Conduct regional economic, political, workforce, and competitive assessments, perform market attractiveness, demand sizing, and competitive benchmarking,…
Added 11 hours ago
A
Financial Analyst, FP&A – Gross Margin
ARC'TERYX
North Vancouver, BC
- Full-time
…and cross-functional partnership. You will work closely with senior leadership and other internal stakeholders to drive brand performance through analytical insights and financial support…
Added 11 hours ago
RO
Advisor, Water and Wastewater Strategic Infrastructure Planning
Region of Peel
Brampton, ON
- Contract
…compliance and quality management systems. We build and manage strategic partnerships with the Local Municipalities, Ontario Clean Water Agency, Conservation Authorities, and other…
Added 11 hours ago
MD
Chief of Operations - Core Operations Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…across divisions. The Chief of Operations works closely with senior leaders to plan for the future, manage complex organizational needs, and advance…
Added 11 hours ago
MD
Statewide Fraud Controls Manager Enterprise Support - State Prog Admin Manager Sr
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator Manager Senior
Added 11 hours ago
MD
Assistant Director, Special Compensation Fund/State Program Administrator Manager Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Job Class: State Program Administrator, Manager Senior
Added 11 hours ago
AE
Financial Analyst, FP&A – Gross Margin
Arc'teryx Equipment
North Vancouver, BC
- Full-time
…and cross-functional partnership. You will work closely with senior leadership and other internal stakeholders to drive brand performance through analytical insights and financial support…
Added 11 hours ago
IH
Manager | Information Privacy
Interior Health Authority
Kelowna, BC
- Full-time
Identifies significant issues to senior management and provides advice on their resolution.
Added 12 hours ago
KR
Accounting Manager
Kassen Recruitment
Medicine Hat, AB
- Full-time
An organization with operations across multiple markets is seeking an Accounting Manager to lead core accounting activities and support financial reporting, compliance, and business…
Added 12 hours ago
A
Sr. Manager, Key Accounts – Commercial Planning
AMOREPACIFIC
Toronto, ON · Greater Toronto Area, Canada
- $110,000 to $130,000 CAD / year
- Full-time
The Senior Manager, Key Accounts – Commercial Planning is responsible for driving sustainable growth across key retail accounts by combining strategic account management with strong…

Popular

Executive Administrative Assistant

St. Thomas, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Date: Oct 30, 2026

Location:

St. Thomas, VI

Company: Popular

Workplace Type: On-site

Executive Administrative Assistant

Job Type

General Description

The Executive Administrative Assistant provides high-level administrative and operational support to the Division Manager and VI Region Division. This position plays a key role in coordinating administrative activities, managing office operations, streamlining business processes, and ensuring adherence to established policies and procedures. The incumbent contributes to the effective execution of departmental goals and supports the Division's overall operational success. Identifies administrative needs and develops appropriate solutions or recommendations. Prepares reports, and reviews and answers correspondence. Organizes and facilitates meetings, conferences, presentations and other special events; as appropriate.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Essential Duties And Responsibilities

Provide comprehensive administrative support to the Division Manager and management team, including managing calls, correspondence, mail distribution, document scanning, and recordkeeping.
Perform administrative and financial processes on behalf of the Division, including the preparation and submission of reimbursement requests, invoices, and payment requests.
Manage executive calendars; coordinate and schedule meetings; prepare agendas; and document meeting minutes and follow-up actions as required.
Support budget planning, monitoring, reconciliation, and reporting activities for the Division.
Coordinate logistics and activities for management meetings, strategic planning sessions, off-site events, business luncheons, and other special events.
Arrange domestic and international business travel, including transportation, lodging, itineraries, and related accommodations.
Prepare, edit, and compile correspondence, reports, presentations, and executive-level documentation.
Process and track expense reports, corporate card transactions, and other operational expenses for the Division.
Support employee onboarding and integration activities, ensuring a smooth transition into the Division.
Gather, analyze, and compile information, reports, and presentations to support executive decision-making and operational needs.
Create, maintain, and update databases, spreadsheets, records, and tracking systems to support administrative and operational activities.
Monitor compliance with established objectives, policies, procedures, and administrative controls.
Serve as a point of contact for internal and external stakeholders, providing guidance and directing inquiries to the appropriate departments or business units.
Maintain confidentiality of sensitive business information, executive communications, and personnel-related matters.
Support special projects and other duties as assigned by the Division Manager

Other Qualifications

Excellent verbal and written communication skills and the ability to prepare executive presentations, reports, correspondence, and business summaries.
Strong business acumen and interpersonal skills, with the ability to build effective relationships and interact professionally with executives, employees, clients, vendors, and external stakeholders.
Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
Demonstrated ability to handle confidential executive, employee, client, and business information with discretion, integrity, and professionalism.
Knowledge of administrative, operational, and regulatory processes, including the ability to monitor compliance with established policies, procedures, and controls.
Experience maintaining electronic records, filing systems, and document-retention practices while ensuring accuracy, accessibility, and confidentiality of information.
Advanced proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Experience with reporting, data analysis, and presentation tools is preferred.
Experience supporting executive leaders within the banking, financial services, or other highly regulated industries.

Education

Bachelor's Degree in Business Administration

Experience

At least three (3) years of experience providing executive-level administrative support to senior executives and/orsenior managers in a corporate environment.

Certifications / Licenses

No certifications or license needed.

Region Locations

St. Thomas, U.S. Virgin Islands

Work Schedule

Monday through Friday 8:00 a.m. to 5:00 p.m.

Values

Passion for People
Succeed Together
Own Every Moment
Build the Future

Additional Requirements

The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs.

Applicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time.

About Us

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.com . This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

Are you ready for a rewarding career?

Popular is an Equal Opportunity Employer, including Disability/Vets

Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com .

Connect with us!

LinkedIn | Facebook | Twitter | Instagram

If you are a California resident, please click here to learn more about your privacy rights.

Job Segment: Compliance, Event Planning, Real Estate, Data Analyst, Law, Legal, Hospitality, Sales, Data

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support to the Division Manager and management team, including calendar and travel coordination, correspondence, meeting logistics, expense processing, and budget support. Maintain records and tracking systems, prepare reports and presentations, monitor compliance, support onboarding and special projects, and handle sensitive information confidentially.

Requirements

Requires a bachelor's degree in Business Administration and at least three years of executive-level administrative support experience in a corporate environment. Candidates should have advanced Microsoft Office 365 proficiency, strong communication, organizational, analytical, and interpersonal skills, and the discretion to manage confidential information; financial-services experience is preferred.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Travel Arrangements
Budget Monitoring
Expense Processing
Report Preparation
Microsoft Office 365
Data Analysis
Records Management
Confidentiality
Compliance Monitoring
Written Communication
Verbal Communication
Organization
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
Executive Administrative Support
Calendar Management
Meeting Coordination
Business Travel
Budget Planning
Budget Reconciliation
Expense Reports
Corporate Card Transactions
Invoice Processing
Reimbursement Requests
Financial Services
Regulatory Compliance
Document Retention
Electronic Records
Data Analysis
Executive Presentations
Onboarding
Confidential Information
Stakeholder Relations

Report this job