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Porcea Stone

Inventory & Logistics Assistant

Bolton, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 3, 2026
Experience: 2+ years of experience in inventory, purchasing, logistics, or supply chain.
Posting language: English
Posted: Oct 4, 2026

Original job description

Inventory & Logistics Assistant

Location: Bolton, ON | Job Type: Full-Time, Permanent | Schedule: Monday–Friday, On-site

Pay: $22.00–$25.00 CAD/hour, based on experience

About the Role

We are looking for an Inventory & Logistics Assistant to support our purchasing, inventory, and inbound logistics operations. The role involves maintaining accurate ERP data, processing purchase orders, tracking inbound shipments, managing inventory, and providing reliable ETAs to our Sales team and clients.

We currently use QuickBooks and Fishbowl and will be transitioning to Microsoft Dynamics 365 Business Central.

Key Responsibilities

Create and maintain item/SKU records, including descriptions, UOMs, costs, vendors, and warehouse locations.
Create and process purchase orders and confirm pricing, quantities, and lead times with suppliers.
Match receipts, POs, packing lists, and supplier invoices and resolve discrepancies.
Monitor open POs and follow up with suppliers on production and dispatch.
Track inbound containers through ocean, port, rail, and road transportation.
Coordinate with suppliers, freight forwarders, customs brokers, rail carriers, and trucking companies.
Maintain shipping documentation, including bills of lading, commercial invoices, packing lists, and certificates of origin.
Monitor delays, holds, and free-time deadlines and coordinate delivery appointments.
Receive inbound inventory accurately and maintain inventory records.
Record damaged or non-conforming materials and support supplier/carrier claims.
Provide shipment and order ETAs to Sales and clients and proactively communicate delays.
Maintain organized purchasing, shipping, and receiving records.

Qualifications

Required

2+ years of experience in inventory, purchasing, logistics, or supply chain.
Experience with an ERP or inventory management system such as Fishbowl, QuickBooks, Dynamics 365 Business Central, NetSuite, SAP Business One, or Sage.
Working knowledge of import shipping, ocean containers, rail/truck freight, Incoterms, and customs documentation.
Strong Excel skills, including XLOOKUP/VLOOKUP, pivot tables, filtering, and data cleanup.
Strong attention to detail, organization, and communication skills.
Ability to manage multiple shipments, POs, and priorities simultaneously.

Assets

Experience with Microsoft Dynamics 365 Business Central, implementation, or data migration.
Experience in building materials, natural stone, tile, or landscaping products.
Education in Supply Chain, Logistics, Business, or a related field.
Familiarity with CBSA import processes and customs brokers.

What We Offer

$22.00–$25.00 CAD/hour, based on experience.
Full-time, permanent position.
Exposure to international supply chain and import logistics.
Hands-on experience with ERP systems and the transition to Microsoft Dynamics 365 Business Central.
Opportunity to grow with a growing North American distributor.

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More about this job

Responsibilities

Maintain accurate item, purchasing, and inventory records in ERP systems; process purchase orders and reconcile receipts, shipping documents, and supplier invoices. Track inbound shipments, coordinate with suppliers and transportation partners, manage shipping documentation and delivery appointments, and communicate shipment ETAs and delays to Sales and clients.

Requirements

Requires at least two years of experience in inventory, purchasing, logistics, or supply chain, along with experience using an ERP or inventory management system. Candidates should have working knowledge of import shipping, freight, Incoterms, and customs documentation, strong Excel skills, and the ability to manage multiple priorities with attention to detail.

Skills

Inventory Management
Purchasing
Inbound Logistics
ERP Data Management
Purchase Order Processing
Shipment Tracking
Supplier Coordination
Freight Coordination
Import Shipping
Customs Documentation
Incoterms
Excel
Inventory Receiving
Data Cleanup
Communication
Organization

Benefits

Exposure To International Supply Chain And Import Logistics
Hands-On ERP Experience
Opportunity For Growth

Visa sponsorship

Not detected in the job text

Keywords

QuickBooks
Fishbowl
NetSuite
SAP Business One
Sage
ERP
Inventory Management
Purchase Orders
SKU Records
Supplier Invoices
Ocean Containers
Rail Freight
Truck Freight
Incoterms
Customs Documentation
CBSA
Customs Brokers
Freight Forwarders
Bills Of Lading
Commercial Invoices
Packing Lists
Certificates Of Origin
Excel
XLOOKUP
VLOOKUP
Pivot Tables
Data Migration
Inbound Logistics
Supply Chain

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