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Added 19 mins ago
SM
Storeperson
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WC
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PB
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Portofino Bakery

HR Assistant/Co-op Student

Victoria, BC, Canada
Greater Victoria Metropolitan Area, Canada

$20.00 per hour starting wage · Full-time

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Job details

Pay: $20.00 per hour starting wage
Job type: Full-time
Apply by: Dec 6, 2026
Posting language: English
Posted: Nov 6, 2026

Original job description

Who We Are:

We believe people should never settle for boring baked goods, ever.

We are Portofino Bakery, one of British Columbia’s fastest-growing bakeries, serving an increasing network of local grocery and foodservice customers across Western Canada.

Portofino Bakery was founded over 20 years ago in Victoria, BC with the mission to provide better artisan bread to the local community in Victoria. Today, we have over 200 team members and 5 facilities and are continuing our mission to enrich the lives of our customers with better every baked goods.

Portofino Bakery is part of Bond Bakery Brands, a stakeholder-focused investment platform started by three friends, and includes Pace Processing & Product Development, Holy Napoli and Coco Bakery. Together, we are building better bakeries

The Bread and Butter of the Position:

We are looking to employ an enthusiastic and driven HR Assistant Co-op Student to assist our HR department with administrative and HR-related tasks.

As an HR Assistant/Co-op Student, you will be responsible for:

Conduct applicant prescreening interviews, contact applicants by phone, and prepare candidate summaries for hiring managers to review.
Develop, maintain, and update Google Forms and related systems, using AI responsibly where appropriate to support system maintenance and improve administrative efficiency.
Support employees by coordinating and providing shoe vouchers when needed.
Prepare, add, edit and proofread letters, employment letters, presentations, brochures, reports, and other HR-related documentation.
Open and distribute incoming mails/emails to coordinate the flow of information internally and externally.
Schedule and confirm appointments such as orientation training and meetings.
Order supplies needed by the HR department.
Answer phone calls and other electronic inquiries, for example, employment verification.
Relay phone calls and messages to HR Director or other departments as needed.
Set up and maintain an organized manual and electronic information filing system.
Preparing and sending offer and rejection letters or emails to candidates.
Coordinating new hire orientations.
Greet visitors, applicants, and new hires, describe the type of business and introduce them to the appropriate person or the employer.
Record and prepare for meetings.
Arrange travel schedules as needed.
Compile data, statistics and other information for research purposes.
Organize meetings and conferences
Other duties as assigned

The Ingredients You Bring to the Table:

Bachelor's degree in Human Resource Management or studying toward a degree in Human Resource Management or related field.
Proven experience working in an office environment.
Basic knowledge of BC labour laws.
Familiarity with HRIS (Human Resources Information System) software is advantageous.
Proficiency in all Microsoft Office applications.
The ability to work as part of a team.
Strong analytical and problem-solving skills.
Excellent administrative and organizational skills.
Effective communication skills.
Detail-oriented.

The Details You’ll Loave:

Monday to Friday schedule

$20.00 per hour starting wage

Access to complimentary “staff bread”

Our Values and What We Expect From Our Breadhead Team Members:

Integrity

We keep it real in how we treat our customers, our teams, and our products.

Quality

We stand for uncompromising quality in everything we do.

Growth

We commit to growing ourselves, our teams, and our reach.

Community

We give back to the communities that support us.

Inclusivity Statement:

At Portofino Bakery, we believe that diversity of experience, opinion and background is fundamental to our future growth. We believe success happens where new ideas can flourish – in an environment where people from various backgrounds can work productively together. Portofino Bakery is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability or age.

Apply About employer

More about this job

Responsibilities

Conduct applicant prescreening and support candidate communications, hiring documentation, and new-hire orientations. Provide administrative support to the HR department, including maintaining forms and records, scheduling meetings, responding to inquiries, and coordinating supplies and employee shoe vouchers.

Requirements

Applicants should have a bachelor's degree in human resource management, be studying toward one, or be pursuing a related field, and have proven office experience. The role also calls for basic knowledge of British Columbia labour laws, Microsoft Office proficiency, strong administrative and organizational abilities, effective communication, attention to detail, teamwork, and analytical and problem-solving skills; HRIS familiarity is advantageous.

Skills

Applicant Prescreening
Interviewing
Candidate Summaries
Google Forms
Responsible Use Of AI
HR Administration
Document Preparation And Proofreading
Scheduling And Coordination
Records Management
Microsoft Office
HRIS Familiarity
Communication
Organization
Analytical And Problem-Solving Skills
Teamwork

Benefits

Complimentary Staff Bread

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
HR Administration
Applicant Prescreening
Candidate Summaries
Recruitment
Offer Letters
Rejection Letters
New-Hire Orientation
Google Forms
Artificial Intelligence
HRIS
Microsoft Office
British Columbia Labour Laws
Employment Verification
Records Management
Document Preparation
Scheduling
Meeting Coordination
Administrative Support
Shoe Vouchers
Food And Beverage Manufacturing
Bakery

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