HR Assistant/Co-op Student

Who We Are:

We believe people should never settle for boring baked goods, ever.

We are Portofino Bakery, one of British Columbia’s fastest-growing bakeries, serving an increasing network of local grocery and foodservice customers across Western Canada.

Portofino Bakery was founded over 20 years ago in Victoria, BC with the mission to provide better artisan bread to the local community in Victoria. Today, we have over 200 team members and 5 facilities and are continuing our mission to enrich the lives of our customers with better every baked goods.

Portofino Bakery is part of Bond Bakery Brands, a stakeholder-focused investment platform started by three friends, and includes Pace Processing & Product Development, Holy Napoli and Coco Bakery. Together, we are building better bakeries

The Bread and Butter of the Position:

We are looking to employ an enthusiastic and driven HR Assistant Co-op Student to assist our HR department with administrative and HR-related tasks.

As an HR Assistant/Co-op Student, you will be responsible for:

• Conduct applicant prescreening interviews, contact applicants by phone, and prepare candidate summaries for hiring managers to review.
• Develop, maintain, and update Google Forms and related systems, using AI responsibly where appropriate to support system maintenance and improve administrative efficiency.
• Support employees by coordinating and providing shoe vouchers when needed.
• Prepare, add, edit and proofread letters, employment letters, presentations, brochures, reports, and other HR-related documentation.
• Open and distribute incoming mails/emails to coordinate the flow of information internally and externally.
• Schedule and confirm appointments such as orientation training and meetings.
• Order supplies needed by the HR department.
• Answer phone calls and other electronic inquiries, for example, employment verification.
• Relay phone calls and messages to HR Director or other departments as needed.
• Set up and maintain an organized manual and electronic information filing system.
• Preparing and sending offer and rejection letters or emails to candidates.
• Coordinating new hire orientations.
• Greet visitors, applicants, and new hires, describe the type of business and introduce them to the appropriate person or the employer.
• Record and prepare for meetings.
• Arrange travel schedules as needed.
• Compile data, statistics and other information for research purposes.
• Organize meetings and conferences
• Other duties as assigned

The Ingredients You Bring to the Table:

• Bachelor's degree in Human Resource Management or studying toward a degree in Human Resource Management or related field.
• Proven experience working in an office environment.
• Basic knowledge of BC labour laws.
• Familiarity with HRIS (Human Resources Information System) software is advantageous.
• Proficiency in all Microsoft Office applications.
• The ability to work as part of a team.
• Strong analytical and problem-solving skills.
• Excellent administrative and organizational skills.
• Effective communication skills.
• Detail-oriented.

The Details You’ll Loave:

Monday to Friday schedule

$20.00 per hour starting wage

Access to complimentary “staff bread”

Our Values and What We Expect From Our Breadhead Team Members:

Integrity

We keep it real in how we treat our customers, our teams, and our products.

Quality

We stand for uncompromising quality in everything we do.

Growth

We commit to growing ourselves, our teams, and our reach.

Community

We give back to the communities that support us.

Inclusivity Statement:

At Portofino Bakery, we believe that diversity of experience, opinion and background is fundamental to our future growth. We believe success happens where new ideas can flourish – in an environment where people from various backgrounds can work productively together. Portofino Bakery is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability or age.