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Added 11 hours ago
K
Air Logistics Gateway Operations Specialist
Kuehne+Nagel
Mississauga, ON
- Full-time
…operational excellence? Join Kuehne+Nagel as an Air Logistics Gateway Operations Specialist, where you will play a critical role in managing gateway operations, maximizing carrier capacity…
Added 17 hours ago
SC
Customs Compliance Consultant
Stoakley-Stewart Consultants Ltd.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This permanent, full-time opportunity is based in Mississauga or Windsor, with four days on-site and one remote day per week
Added 18 hours ago
CI
Shipping and Receiving Clerk
CpK Interior Products Inc.
Windsor, ON
- $40,000 to $60,000 CAD / year
- Full-time
Expedite material in when notified of possible stock out. Log excess freight to track liability.
Added 2 days ago
IF
Senior Supply Chain Specialist – Planning, Procurement & Product Development
ITN Food Corporation
Toronto, ON · Greater Toronto Area, Canada
- Full-time
…managing key supply chain activities, supporting cross-functional operations and providing effective coverage across departmental responsibilities. This posting is for an existing vacancy…
Added 3 days ago
TT
Air and Ocean Supervisor
Top Tier Talent Group
Brampton, ON
- Full-time
Logistics Operations Supervisor – Ocean & Air Freight Forwarding
Added 3 days ago
HT
Logistics Operations Coordinator
Hecny Transportation Canada
Vancouver, BC
- Full-time
Coordinate domestic and Canada–USA cross-border trucking requests, appointments, equipment requirements and shipment tracking · Knowledge of domestic and Canada–USA cross-border trucking is an asset
Added 3 days ago
MT
Bilingual Senior Project Specialist
Midland Transport
Dieppe, NB
- Full-time
Midland Transport is currently seeking a Senior Project Specialist in Dieppe, NB. The Senior Project Specialist is an operations focused role within the Transformation Program. As the…
Added 3 days ago
V|
Logistics Specialist
Veolia | North America
Oakville, ON
- Full-time
Must have working knowledge of import/export regulations (e.g · Forklift certification required
Added 3 days ago
PR
Inside Sales & Customer Service Specialist
Pacific Radiator Manufacturing Ltd
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
…products that support demanding transportation and industrial operations. Team members contribute to a stable, hands-on manufacturing environment where quality and customer service are…
Added 3 days ago
GF
Sourcing Specialist
Gwillimdale Farms
Bradford West Gwillimbury, ON
- Full-time
The Sourcing Specialist leads the strategic sourcing, supplier qualification, negotiation and purchasing of maintenance, manufacturing, operational, sanitation, packaging and facility…
Added 3 days ago
V|
Logistics Specialist
Veolia | Water Tech
Oakville, ON
- Full-time
Must have working knowledge of import/export regulations (e.g · Forklift certification required
Added 3 days ago
FC
Security Specialist
FedEx Canada
Toronto, ON · Scarborough, ON
- Full-time
…collaborative efforts to customers and accounts at risk with sales and…
Added 3 days ago
R
Senior TruckMate Support Specialist
Remco
Mississauga, ON
- $75,000 to $90,000 CAD / year
- Full-time
Grow your career with Remco! A leader in the Warehousing & Transportation industry as a Senior TruckMate Support Specialist, where you will be Remco's go-to expert for the Trimble TruckMate…
Added 3 days ago
FC
Security Specialist
FedEx Canada
Mississauga, ON
- Full-time
…collaborative efforts to customers and accounts at risk with sales and…
Added 3 days ago
FC
Security Specialist
FedEx Canada
Delta, BC
- Full-time
…collaborative efforts to customers and accounts at risk with sales and…
Added 3 days ago
K
Sea Logistics Customer Care Specialist
Kuehne+Nagel
AB · Edmonton, AB
- Full-time
As a member of the Freight Forwarding team Kuehne+Nagel, you will play a key role in transporting goods, optimising processes, and fulfilling our customers' promises. And by transporting…
Added 3 days ago
MG
Senior Transportation Applications Specialist
Mullen Group Ltd.
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Role Description The Senior Transportation Applications Specialist is a full-time, on-site role based in the Greater Calgary Metropolitan Area. This role is responsible for supporting,…
Added 3 days ago
TI
Logistics Coordinator
Trimble Inc.
Richmond Hill, ON · Canada - Richmond Hill, Ontario (Applanix)
- Full-time
Champion cross-border trade efficiency by securing export documentation and steering CUSMA compliance across international databases
Added 3 days ago
TI
Logistics Coordinator
Trimble Inc.
Richmond Hill, ON
- Full-time
Champion cross-border trade efficiency by securing export documentation and steering CUSMA compliance across international databases
Added 3 days ago
W
Specialist - Mechanical Engineering
Wabtec
London, ON
- Full-time
Must have 2-4 years of engineering experience with AutoCAD 2024+, SolidWorks 2020+, 3D modeling and 2D drafting, EPDM preferred
Added 3 days ago
WC
Specialist - Mechanical Engineering
Wabtec Corporation
London, ON
- Full-time
Must have 2-4 years of engineering experience with AutoCAD 2024+, SolidWorks 2020+, 3D modeling and 2D drafting, EPDM preferred
Added 3 days ago
KE
Customs Specialist
Kitchener Executive Consultants Inc
Brampton, ON
- Full-time
Our Client is seeking a detail-oriented Customs Specialist to join its Canadian manufacturing operation. This is an opportunity for a Customs and Trade compliance professional who enjoys…
Added 4 days ago
AT
Technical Support Specialist
Arrow Transportation Systems Inc.
Vancouver, BC
- Full-time
In Business since 1919 and still growing, Arrow is a leader in bulk commodity hauling, reload operations, freight management, logistics, consulting, and technology with operations…
Added 4 days ago
OG
Spécialiste du soutien technique / Technical Support Specialist
OEC Group (Canada)
Montreal, QC
- Full-time
…sont essentielles à l’exécution des responsabilités liées aux opérations d’exportation et ne peuvent être réalisées adéquatement en français…
Added 4 days ago
UI
Inside Sales Specialist
UAP Inc.
Dryden, ON
- $56,100 to $70,100 CAD / year
- Full-time
…representative builds a deep understanding of the customer’s operations, maintains vendor-managed inventory, and works closely with internal teams and suppliers to ensure reliable service,…

POSS DESIGN LIMITED

Administrative Support Specialist

2940 Portland Dr, Oakville, ON, L6H 5W8, Canada

$60,000 to $85,000 CAD / year · Full-time

Apply on paycomonline.net About employer

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Job details

Pay: $60,000 to $85,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Oct 20, 2026

Original job description

Job Details: Level: Experienced, Job Location: POSS CA - Oakville, ON L6H 5W8, Position Type: Full Time, Salary Range: $60,000.00 - $85,000.00 Salary, Travel Percentage: 0%, Job Shift: Day, Job Category: Admin - Clerical, POSS Design Limited, founded in 1978 and based in Oakville, Ontario, is a global leader in technology for mechanical separation of protein. Known for best-in-class solutions, POSS primarily serves the red meat, poultry, seafood, and pet food industries. POSS is part of the Duravant group of companies, headquartered in Downers Grove, IL. Duravant is a global engineered equipment company with manufacturing, sales and service facilities throughout North America, Europe and Asia. This position description identifies the major responsibilities of this role. It does not include all aspects of the position such as the potential additional duties assigned by managers and the requirement for occasional operational flexibility for the company's overall benefit. POSITION SUMMARY: The Administrative Support Specialist is primarily a finance-focused role responsible for executing core accounting activities, supporting key human resources processes and taking ownership of office administration at POSS. In finance, this position plays a critical role in maintaining accurate financial records, supporting transactional accounting processes, and ensuring compliance with company policies and internal controls. HR focus is on administration duties involving payroll and benefits coordination, HR policy, health and safety, and employee lifecycle management. Office administration duties emphasizes smooth daily operation and interactions with the outside parties important to POSS. This role is well suited for a detail-oriented professional with a strong accounting foundation who is comfortable contributing to HR operations in a dynamic, fast-paced environment. ESSENTIAL DUTIES AND RESPONSIBILITIES: Accounting / Finance (Primary Focus) Manage day-to-day Accounts Payable, including accurate and timely processing of vendor invoices. Perform three-way matching of vendor invoices, purchase orders and receiving records within Genius ERP. Review pricing, quantities, freight, taxes and receiving information, investigating and resolving discrepancies. Maintain accurate vendor accounts and reconcile invoices, credits, payments and vendor statements. Prepare and process vendor payments in accordance with established terms and internal controls. Monitor outstanding purchase orders, receipts and AP transactions to support accurate month-end reporting. Support Accounts Receivable, including customer invoicing, cash applications and collections. Assist with month-end close, including reconciliations, accruals and journal entries. Review and process employee expense reports for accuracy and policy compliance. Support financial reporting, audits and other accounting requirements. Maintain a strong understanding of the Genius ERP workflow across purchasing, receiving, inventory, shipping and invoicing. Identify opportunities to improve accounting processes, controls and ERP efficiency. Human Resources Manage onboarding and offboarding processes Administer employee benefits programs Maintain HRIS data integrity and employee records Ensure external HR related compliance, reporting, and documentation Contribute to employee engagement and HR initiatives as needed Be a support contact for employee HR-related inquiries Be a local contact for group and corporate HR coordination Office Administration Oversee day-to-day office operations and ensure the workplace functions efficiently. Serve as the primary point of contact for office-related questions and requirements. Maintain office records, filing systems, contact information, and other administrative documentation. Coordinate office maintenance, changes, renovations, etc. with building management, landlords, contractors, and service providers as required. Manage purchasing requirements for office operations. Other assigned duties. Qualifications: POSITION REQUIREMENTS: Post-secondary education in Business Administration (or similar) Formal training or practical experience in accounting fundamentals (A/P, A/R, reconciliations, invoicing) Formal training or practical experience in HRIS, HR practices and working knowledge of Ontario labor and workplace safety legislature. 3–5 years of progressive experience in a combined HR, finance, and administrative generalist role. Practical experience in accounting / ERP software Strong attention to detail, organization, and time management skills Ability to handle sensitive and confidential information with professionalism and discretion Strong interpersonal and communication skills; able to work effectively with employees at all levels PHYSICAL DEMANDS Able to stand, walk, bend, twist and reach with arms and hands. Good visual acuity to see computer screens and read fine print on a variety of reports. WORK ENVIRONMENT: Primarily office with occasional need to be in manufacturing environment requiring eye, ear and foot protective equipment. WHY YOU SHOULD APPLY: Competitive compensation and benefits Small, close knit, collaborative and supportive team environment Opportunity to work closely with leadership and corporate partners Broad exposure across HR and finance functions with growth potential both within company and larger group. Equal Opportunity & Accommodation Statement POSS is an equal opportunity employer committed to fostering a diverse and inclusive workplace. We welcome applications from all qualified individuals and will provide accommodation throughout the recruitment process and employment in accordance with applicable local, provincial and federal legislation.

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More about this job

Responsibilities

The Administrative Support Specialist manages core accounting activities including accounts payable and receivable, while also supporting human resources processes like payroll and benefits. Additionally, the role oversees daily office operations to ensure an efficient and functional workplace.

Requirements

Candidates must have post-secondary education in Business Administration and 3–5 years of progressive experience in a combined HR, finance, and administrative role. Proficiency in accounting fundamentals, ERP software, and knowledge of Ontario labor and safety legislation is required.

Skills

Accounts Payable
Accounts Receivable
Financial reporting
Payroll administration
Benefits coordination
HRIS
Office administration
Genius ERP
Reconciliations
Journal entries
Vendor management
Compliance
Onboarding
Offboarding
Time management
Communication

Benefits

Competitive compensation
Benefits package

Visa sponsorship

Not detected in the job text

Keywords

Accounts Payable
Accounts Receivable
Genius ERP
Payroll
Benefits Administration
HRIS
Financial Reporting
Month-end close
Reconciliations
Vendor Invoices
Three-way matching
Cash applications
Collections
Expense reports
Onboarding
Offboarding
Employee lifecycle management
Health and safety
Office administration
Business Administration
Ontario labor legislation
Compliance
Internal controls
Data integrity
Manufacturing environment

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Jobs in Canada