Procurement & Supply Chain Analyst / Supply Chain Data Analyst
Focus: Procurement | Supplier Negotiations | ERP Catalogue Management
Reporting to: Supply Chain Manager, Canada
📍 Location: All major Canadian Cities: Greater Toronto, ON | Greater Calgary, AB will be prioritized.
🏢 Type: ⏰ Full-Time / Hybrid (🚫💻 Not Remote)
⚠️ ATTENTION: Applicants must be legally eligible to work in Canada. Candidates outside Canada, non-residents, or requiring sponsorship will not be considered.
📌 Note: If you have already applied for this position, please do not reapply. Your application is already on file, and multiple submissions may impact consideration.
About the Opportunity
Our client, an established organization specializing in systems integration and technology solutions, is seeking a Supply Chain Data Analyst with a strong background in procurement, supplier negotiations, vendor management, and ERP item catalogue administration.
This position is primarily focused on managing supplier relationships, maintaining accurate product and pricing information within procurement systems, negotiating commercial terms, and supporting purchasing operations. The successful candidate will bring hands-on procurement experience, strong ERP proficiency, and the ability to manage supplier catalogues, resolve data discrepancies, and support purchasing efficiencies. This position involves regular collaboration with supply chain leadership, internal stakeholders, suppliers, manufacturers, and distributors.
Current/Past experience in Electronic Security/Building Management Systems/Electrical Technologies is highly preferred.
Industry Experience: Distribution or Project Integration will be prioritized.
Key Responsibilities
Procurement & Supplier Management
- Support procurement and purchasing operations, ensuring accurate and efficient sourcing and supplier management processes.
- Establish and maintain effective working relationships with suppliers, manufacturers, and distributors.
- Negotiate supplier pricing, discounts, payment terms, credit arrangements, and other commercial conditions.
- Support supplier contract negotiations, renewals, and the administration of purchasing agreements.
- Review supplier quotations, pricing structures, and purchasing terms to identify cost-saving opportunities.
- Collaborate with internal stakeholders to address procurement challenges, supplier-related issues, and purchasing requirements.
- Support supply chain leadership in developing procurement best practices, improving purchasing processes, and optimizing supplier performance.
ERP Item Catalogue & Master Data Management
- Create, upload, update, and maintain supplier item catalogues and product master records within ERP and procurement management systems.
- Ensure the accuracy and consistency of product descriptions, classifications, units of measure, supplier information, pricing, and other relevant purchasing data.
- Manage supplier catalogue updates, including pricing changes, new product additions, discontinued products, and record modifications.
- Conduct regular reviews and audits to identify and resolve duplicate records, pricing discrepancies, outdated information, and data inconsistencies.
- Coordinate with suppliers and internal stakeholders to obtain, validate, and reconcile product and pricing information.
- Manage the lifecycle of item master records, including creation, maintenance, updates, and decommissioning.
- Troubleshoot catalogue and ERP data issues, collaborating with relevant teams to implement corrections and system improvements.
- Support the standardization of item master data and procurement processes across business units and regions.
Supply Chain Reporting & Process Improvement
- Prepare and maintain procurement, supplier, and supply chain reports to support operational and management decisions.
- Analyze purchasing data, supplier pricing, procurement trends, and discrepancies to identify opportunities for improvement.
- Support demand planning, forecasting, and supply chain optimization initiatives.
- Collaborate with supply chain leadership to implement best practices for data accuracy, procurement efficiency, and reporting consistency.
- Work with regional and global counterparts to support process standardization and consistent reporting.
- Identify opportunities to improve workflows, reduce manual processes, and enhance the efficiency of ERP and procurement operations.
Cross-Functional Collaboration
- Work closely with supply chain, procurement, sales, finance, and other operational teams to support business requirements.
- Maintain professional and cooperative relationships with internal and external stakeholders.
- Ensure procurement records, supplier information, and related documentation are maintained accurately and confidentially.
- Follow applicable regulations, established company procedures, and workplace health and safety requirements.
- Perform other related responsibilities as required.
Qualifications & Experience
Required Qualifications
- Diploma or certificate in Business Administration, Purchasing, Supply Chain Management, or a related discipline.
- Practical experience in procurement, purchasing, supplier management, or related supply chain operations.
- Experience working with supplier pricing, purchasing terms, vendor relationships, and procurement processes.
- Hands-on experience maintaining product master data, vendor catalogues, or purchasing records within ERP or procurement management systems.
- Relevant industry experience in electrical, electronic security, building automation, or fire protection systems.
- Minimum of five years of customer service experience, including interaction with internal or external stakeholders.
- Strong Microsoft Excel proficiency and familiarity with Microsoft Word and Outlook.
- Working knowledge of purchase orders, accounts payable, inventory management, and related financial processes.
- Strong verbal and written communication skills, with the ability to work effectively with suppliers and cross-functional teams.
Preferred Qualifications
- Five or more years of procurement and supply chain experience.
- Five or more years of supplier negotiation, vendor management, or purchasing agreement experience.
- Hands-on experience with Ivalua is strongly preferred, particularly in procurement operations, supplier catalog management, or source-to-pay processes.
- Experience with comparable ERP or procurement platforms, such as SAP Ariba, Coupa, Oracle, or NetSuite, will also be considered.
- Experience uploading, managing, validating, and reconciling supplier item catalogues and price lists within procurement systems.
- Experience negotiating supplier contracts, pricing structures, discounts, and commercial purchasing terms.
- Supply Chain Management Professional (SCMP) designation.
- Familiarity with Salesforce or other business management platforms.
- Experience supporting procurement reporting, demand planning, or process improvement initiatives.
Skills & Competencies
- Procurement & Negotiation: Strong understanding of purchasing processes, supplier relationships, vendor negotiations, and commercial terms.
- ERP & Catalogue Management: Ability to manage supplier item catalogues, maintain accurate product information, and resolve purchasing data discrepancies.
- Attention to Detail: High level of accuracy when working with product records, supplier pricing, purchasing documentation, and financial information.
- Analytical Skills: Ability to interpret procurement data, identify trends, investigate discrepancies, and recommend practical solutions.
- Communication & Relationship Management: Ability to communicate effectively with suppliers, internal stakeholders, and cross-functional teams.
- Organization & Time Management: Ability to manage multiple responsibilities, competing priorities, and deadlines in a fast-paced environment.
- Problem-Solving: Resourceful and proactive in identifying operational challenges and implementing practical improvements.
- Adaptability: Comfortable working with evolving business processes, systems, organizational requirements, and technologies.
- Initiative & Accountability: Able to work independently, take ownership of responsibilities, and follow through on commitments.
Compensation & Benefits
Our client offers a competitive compensation package and a collaborative, supportive work environment, including:
- Competitive salary and compensation package
- Comprehensive medical and dental benefits
- Paid time off and statutory holidays
- Employer RRSP contributions
- Employee assistance program
- Tuition reimbursement and professional development opportunities
- Workplace health and safety programs
Opportunities for professional growth and career development
How to Apply
If you feel you are an excellent candidate and have the required skills and experience indicated above, please send your attached resume via Easy Apply, respond to the screening questions, and send any important details (including cover letters) to info@potenco.ca
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(AI may have been used partially in this Job Description)
