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Added 15 hours ago
H
Commercial Management Coordinator
HDR
Toronto, ON
- Full-time
…architects, construction management staff, environmental, strategic communications, economists, management consultants and specialists across disciplines to solve complex mobility…
Added 16 hours ago
CW
Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
This is a cross-functional position that offers exposure to various aspects of business operations, including administration, scheduling, employee coordination, internal communications, and…
Added 20 hours ago
DT
Business Development Coordinator
Dream Theory
Toronto, ON
- Full-time
We’re looking for a Business Development Coordinator who is organized, proactive, and relationship-oriented to help grow our client network and support new business opportunities. This role…
Added 22 hours ago
YU
Acquisitions Coordinator
York University
Toronto, ON
- Full-time
Under the direction of the manager, the Acquisitions Coordinator coordinates the operational activities supporting library acquisitions, including acquisition order processing, electronic…
Added 1 day ago
TI
Volunteer
The Impact Ambassadors
Toronto, ON
- Full-time
You'll work closely and report to the team-lead of your department of interest and the program & volunteer coordinator.
Added 1 day ago
SW
Administration and Events Coordinator *email to apply*
Sport Wood Buffalo Association
Fort McMurray, AB
- Full-time
Position: Administration and Events Coordinator
Added 1 day ago
UO
Teaching and Learning Officer
University of Victoria
Victoria, BC
- Full-time
Reporting to the Director, Business Operations, the Teaching and Learning Officer serves as the central coordinator for Gustavson’s teaching and learning portfolio and is the primary…
Added 1 day ago
MD
Facilities and Operations Leader - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…including as the agency’s Safety Officer, Continuity of Operations Coordinator, Title II ADA coordinator, and Workers Compensation…
Added 1 day ago
TU
Administrative Coordinator
The University of British Columbia
Williams Lake, BC
- $4,756.11 to $5,802.73 CAD / month
- Part-time
The Administrative Coordinator provides administrative, financial and human resources (HR) support to AFRF research station and works closely with the Site Manager to support the effective…
Added 1 day ago
UO
Administrative Coordinator
University of British Columbia
Williams Lake, BC · BOFF | Alex Fraser Research Forest (AFRFT)
- $4,756.11 to $5,802.73 CAD / month
- Part-time
The Administrative Coordinator provides administrative, financial and human resources (HR) support to AFRF research station and works closely with the Site Manager to support the effective…
Added 1 day ago
Logistics Coordinator
Rogers Communications
Halifax, NS · Toronto, ON
We are looking for a highly organised and proactive Logistics Coordinator to provide operational, financial administration, telecommunications, fleet and regional support across Western…
Added 1 day ago
MH
Office Coordinator - Burnaby
Monarch House
Burnaby, BC
- $40,000 to $45,000 CAD / year
- Full-time
The Office Coordinator will ensure a positive first impression of Monarch House for internal (employees, contractors) and external (public, vendors, funders) stakeholders. Effectively…
Added 1 day ago
PM
Coordinator, Sales Initiatives & Development
Picton Mahoney Asset Management
Toronto, ON
- Contract
The Coordinator, Sales Initiatives & Development is a central coordination point for key people, development and operational initiatives across PICTON’s Retail Sales organization. Working…
Added 1 day ago
Talent Acquisition Enhancement Coordinator
Government of Alberta
AB
Job Title: Talent Acquisition Enhancement Coordinator
Added 1 day ago
AC
Administrator Support
Aston Carter
Toronto, ON · East York, ON
- $40 to $50 CAD / hour
- Contract
Job Title: Project Administration Coordinator Manufacturing Plant TrialsJob Description
Added 1 day ago
MF
Marketing Coordinator / Senior Marketing Coordinator (TOMK-01)
MEA Forensic Engineers & Scientists
Toronto, ON
- $65,000 to $85,000 CAD / year
- Full-time
Degree in marketing, communications, business administration, journalism or a related field
Added 1 day ago
Talent Acquisition & HR Coordinator
Destination Canada
Vancouver, BC
We're looking for a Talent Acquisition & HR Coordinator to join our HR team at Destination Canada!
Added 1 day ago
I
Office & Operations Coordinator
InfinitDrones
Woodbridge, ON
- Full-time
We are looking for a highly organized, proactive, and dependable Office & Operations Coordinator to oversee the day-to-day administrative and operational activities of our Woodbridge office.
Added 1 day ago
CW
Business Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
This is a cross-functional position that offers exposure to various aspects of business operations, including administration, scheduling, employee coordination, internal communications, and…
Added 2 days ago
KK
Fund Development Coordinator
Kids Kottage Foundation
AB · Edmonton, AB
- Full-time
Reporting to the Senior Associate, Philanthropy & Partnerships, the Fund Development Coordinator will support donor relations, corporate partnerships, fundraising campaigns, events,…
Added 2 days ago
MU
Administrative Coordinator
McGill University
Victoria, BC · James Admin. Bldg.
- Full-time
…Associate Directors (calendar, travel, expense claims); supports communications and digital content; administers online forms and the shared inbox; and assists with the administration of…
Added 2 days ago
HF
Physician Affairs Coordinator
Hamilton Family Health Team
Hamilton, ON
- $67,400 to $77,000.88 CAD / year
- Full-time
We are looking for a Physician Affairs Coordinator to join our small, collaborative team, helping strengthen relationships, support physician leadership and advance the work of team-based…
Added 2 days ago
UO
Affirming Policy Coordinator
University of Manitoba
Winnipeg, MB
- $50,086.4 to $69,833.4 CAD / year
- Full-time
The Affirming Policy Coordinator supports the implementation and administration of the University of Manitoba's Affirming Indigenous Citizenship/Membership (AIC) Policy. This policy is in…
Added 2 days ago
BC
Coordinator, Digital Operations & Program Management
BFL CANADA
Montreal, QC
- Full-time
We are looking for a Coordinator, Digital Operations & Program Management to join our team in our Montreal office!
Added 2 days ago
CW
Business Office Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
This is a cross-functional position that offers exposure to various aspects of business operations, including administration, scheduling, employee coordination, internal communications, and…

Potentia Human Resources Inc.

Project Coordinator

BC, Canada
Vernon Central, BC, Canada

Competitive salary of $55,000 to $65,000 per year based on experience and qualifications; · Full-time

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Job details

Pay: Competitive salary of $55,000 to $65,000 per year based on experience and qualifications;
Job type: Full-time
Posting language: English
Posted: Oct 9, 2026

Original job description

Our client is a well-established and growing company in the construction and trades industry, supporting a variety of projects across a range of commercial and field-based environments. They are seeking a highly organized and proactive Project Coordinator to support their project management team and help keep day-to-day operations running smoothly. This is an opportunity for someone who enjoys bringing structure to a busy environment, solving problems, and being a trusted partner to Project Managers and field teams. You’ll drive project administration and coordination, keeping documentation accurate and execution on track.

The ideal candidate is resourceful, adaptable, and highly organized. You anticipate needs, take initiative, and follow through on commitments. You enjoy creating order in fast-paced environments, managing competing priorities, and finding practical solutions independently. Your ability to stay one step ahead will help support the success of both the team and the projects they deliver. The company values a supportive team culture, employee development, and creating opportunities for people to grow alongside the business. This is a full-time, permanent position Monday to Friday, from 7:30 a.m. to 4:00 p.m.

Key Responsibilities

Project Coordination & Team Support

Provide day-to-day administrative and operational support to Project Managers and field staff across multiple projects;
Assist with project planning, scheduling, timelines, and tracking project milestones;
Coordinate permits, inspections, project meetings, travel arrangements, accommodations, and other project logistics;
Facilitate communication between Project Managers, field teams, suppliers, subcontractors, and other stakeholders;
Help ensure project-related tasks, follow-ups, and administrative requirements are completed on time and accurately;
Act as a central point of coordination for project-related information and administrative activities;
Track outstanding items and follow up with internal and external stakeholders to ensure timely completion.

Documentation & Reporting

Maintain organized and accurate project documentation, including RFIs, change orders, permits, correspondence, reports, and project records;
Create and distribute project reports, meeting minutes, and other project-related documentation;
Track project progress and provide regular updates to Project Managers;
Review and process timesheets, ensuring accuracy and timely submission;
Compile project information, identify administrative gaps or risks, and support continuous process improvement.

Procurement, Materials & Administrative Support

Coordinate material orders, deliveries, and supplier communications;
Create purchase orders and manage invoice, packing slip, and delivery documentation;
Support inventory management and resource coordination across projects;
Assist with equipment, materials, and workforce coordination to support project requirements;
Support safety, compliance, and quality-related administrative processes, including tracking training requirements and documentation;
Proactively identify issues, gaps, and administrative bottlenecks and help resolve them before they impact project progress;
Provide backup support to other administrative team members during absences and periods of high workload.

Requirements

Strong experience in an administrative, project coordination, office management, or operational support role in a fast-paced environment;
Excellent organizational skills, attention to detail, and follow-through, with the ability to manage competing priorities and deadlines;
A self-starter who takes initiative, solves problems independently, and isn’t afraid to figure things out;
Experience creating purchase orders, processing invoices, tracking job costs, and supporting project-related administration;
Proficiency with Microsoft 365 (Outlook, Word, Excel, and Teams), along with the ability to learn new software and business systems;
Experience working with ERP or project management systems;
Experience with purchase orders, invoice and delivery documentation, job costing, billing, or other financial and operational administration;
Strong attention to detail and a commitment to accuracy and follow-through.
Excellent written and verbal communication skills, with the ability to build positive working relationships across all levels of the organization;
Sound judgment, analytical thinking, and the ability to identify issues, improve processes, and keep work moving forward;
A collaborative and adaptable approach, with the flexibility to respond to changing priorities while maintaining accuracy and professionalism;
The ability to handle confidential information with discretion;
A valid Class 5 driver's licence;
Comfortable visiting active construction sites within the region occasionally and following site safety requirements when required;
Experience in construction, trades, or another project-based environment would be an asset but is not essential.

Compensation & Benefits

Competitive salary of $55,000 to $65,000 per year based on experience and qualifications;
Extended health and dental benefits;
RRSP matching program to help plan for your future;
Stable, full-time employment with a growing organization;
A supportive, collaborative team that values respect, accountability, and teamwork;
Opportunities for professional growth, development, and increased responsibility as the company continues to expand.

If you're a proactive Project Coordinator who thrives in a fast-paced environment and takes pride in keeping projects organized and teams supported, we'd love to hear from you. This is an opportunity to join a growing company where your organizational skills, problem-solving mindset, and ability to stay one step ahead will be valued and make a real impact every day.

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More about this job

Responsibilities

The Project Coordinator provides administrative and operational support to project managers and field teams to ensure project milestones and logistics are managed effectively. They are responsible for maintaining accurate project documentation, processing financial records, and coordinating materials and resources across multiple construction sites.

Requirements

Candidates must have strong experience in administrative or project coordination roles within fast-paced environments, with proficiency in Microsoft 365 and project management software. A valid Class 5 driver's license is required, along with excellent organizational skills and the ability to manage competing priorities independently.

Skills

Project coordination
Administrative support
Project planning
Scheduling
Documentation management
Procurement
Invoice processing
Purchase orders
Microsoft 365
ERP systems
Job costing
Communication
Problem solving
Time management
Attention to detail

Benefits

Extended health benefits
Dental benefits
RRSP matching program
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction
Trades
Project Management
Administration
Operations
Scheduling
Permits
Inspections
Logistics
RFIs
Change orders
Timesheets
Procurement
Purchase orders
Invoicing
Inventory management
Microsoft 365
Outlook
Word
Excel
Teams
ERP
Job costing
Billing
Safety compliance
Class 5 driver's licence

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