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Added 5 mins ago
SI
Administration services coordinator
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- From $26 CAD / hour
- Full-time
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Added 8 mins ago
FP
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Added 23 mins ago
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Added 23 mins ago
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Added 23 mins ago
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Added 23 mins ago
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Added 23 mins ago
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Governance Specialist
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Added 37 mins ago
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Added 37 mins ago
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Added 38 mins ago
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Added 38 mins ago
Project Controls Reporting Analyst, Pacific Link (Contract)
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Added 38 mins ago
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Reporting to the Director, Project Services, the Manager, Project Controls, Technical Services leads the project controls capability required to support the development and delivery of…
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Added 38 mins ago
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Added 52 mins ago
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Administrative Coordinator
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Added 52 mins ago
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Added 53 mins ago
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Added 53 mins ago
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Business Analyst
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- Full-time
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Proactively identify and escalate customer issues to ensure high levels of satisfaction throughout the project lifecycle
Added 53 mins ago
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Associate Manager, Audit Operations & Reporting
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- Full-time
Strong analytical, critical-thinking, project management, and problem-solving capabilities.
Added 53 mins ago
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Associate Manager, Strategy, Performance & Chief of Staff
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Added 1 hour ago
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Senior Systems Developer - Salesforce
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Added 1 hour ago
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Potentia Human Resources Inc.

Project Coordinator

BC, Canada
Vernon Central, BC, Canada

Competitive salary of $55,000 to $65,000 per year based on experience and qualifications; · Full-time

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Job details

Pay: Competitive salary of $55,000 to $65,000 per year based on experience and qualifications;
Job type: Full-time
Posting language: English
Posted: Oct 9, 2026

Original job description

Our client is a well-established and growing company in the construction and trades industry, supporting a variety of projects across a range of commercial and field-based environments. They are seeking a highly organized and proactive Project Coordinator to support their project management team and help keep day-to-day operations running smoothly. This is an opportunity for someone who enjoys bringing structure to a busy environment, solving problems, and being a trusted partner to Project Managers and field teams. You’ll drive project administration and coordination, keeping documentation accurate and execution on track.

The ideal candidate is resourceful, adaptable, and highly organized. You anticipate needs, take initiative, and follow through on commitments. You enjoy creating order in fast-paced environments, managing competing priorities, and finding practical solutions independently. Your ability to stay one step ahead will help support the success of both the team and the projects they deliver. The company values a supportive team culture, employee development, and creating opportunities for people to grow alongside the business. This is a full-time, permanent position Monday to Friday, from 7:30 a.m. to 4:00 p.m.

Key Responsibilities

Project Coordination & Team Support

Provide day-to-day administrative and operational support to Project Managers and field staff across multiple projects;
Assist with project planning, scheduling, timelines, and tracking project milestones;
Coordinate permits, inspections, project meetings, travel arrangements, accommodations, and other project logistics;
Facilitate communication between Project Managers, field teams, suppliers, subcontractors, and other stakeholders;
Help ensure project-related tasks, follow-ups, and administrative requirements are completed on time and accurately;
Act as a central point of coordination for project-related information and administrative activities;
Track outstanding items and follow up with internal and external stakeholders to ensure timely completion.

Documentation & Reporting

Maintain organized and accurate project documentation, including RFIs, change orders, permits, correspondence, reports, and project records;
Create and distribute project reports, meeting minutes, and other project-related documentation;
Track project progress and provide regular updates to Project Managers;
Review and process timesheets, ensuring accuracy and timely submission;
Compile project information, identify administrative gaps or risks, and support continuous process improvement.

Procurement, Materials & Administrative Support

Coordinate material orders, deliveries, and supplier communications;
Create purchase orders and manage invoice, packing slip, and delivery documentation;
Support inventory management and resource coordination across projects;
Assist with equipment, materials, and workforce coordination to support project requirements;
Support safety, compliance, and quality-related administrative processes, including tracking training requirements and documentation;
Proactively identify issues, gaps, and administrative bottlenecks and help resolve them before they impact project progress;
Provide backup support to other administrative team members during absences and periods of high workload.

Requirements

Strong experience in an administrative, project coordination, office management, or operational support role in a fast-paced environment;
Excellent organizational skills, attention to detail, and follow-through, with the ability to manage competing priorities and deadlines;
A self-starter who takes initiative, solves problems independently, and isn’t afraid to figure things out;
Experience creating purchase orders, processing invoices, tracking job costs, and supporting project-related administration;
Proficiency with Microsoft 365 (Outlook, Word, Excel, and Teams), along with the ability to learn new software and business systems;
Experience working with ERP or project management systems;
Experience with purchase orders, invoice and delivery documentation, job costing, billing, or other financial and operational administration;
Strong attention to detail and a commitment to accuracy and follow-through.
Excellent written and verbal communication skills, with the ability to build positive working relationships across all levels of the organization;
Sound judgment, analytical thinking, and the ability to identify issues, improve processes, and keep work moving forward;
A collaborative and adaptable approach, with the flexibility to respond to changing priorities while maintaining accuracy and professionalism;
The ability to handle confidential information with discretion;
A valid Class 5 driver's licence;
Comfortable visiting active construction sites within the region occasionally and following site safety requirements when required;
Experience in construction, trades, or another project-based environment would be an asset but is not essential.

Compensation & Benefits

Competitive salary of $55,000 to $65,000 per year based on experience and qualifications;
Extended health and dental benefits;
RRSP matching program to help plan for your future;
Stable, full-time employment with a growing organization;
A supportive, collaborative team that values respect, accountability, and teamwork;
Opportunities for professional growth, development, and increased responsibility as the company continues to expand.

If you're a proactive Project Coordinator who thrives in a fast-paced environment and takes pride in keeping projects organized and teams supported, we'd love to hear from you. This is an opportunity to join a growing company where your organizational skills, problem-solving mindset, and ability to stay one step ahead will be valued and make a real impact every day.

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More about this job

Responsibilities

The Project Coordinator provides administrative and operational support to project managers and field teams to ensure project milestones and logistics are managed effectively. They are responsible for maintaining accurate project documentation, processing financial records, and coordinating materials and resources across multiple construction sites.

Requirements

Candidates must have strong experience in administrative or project coordination roles within fast-paced environments, with proficiency in Microsoft 365 and project management software. A valid Class 5 driver's license is required, along with excellent organizational skills and the ability to manage competing priorities independently.

Skills

Project coordination
Administrative support
Project planning
Scheduling
Documentation management
Procurement
Invoice processing
Purchase orders
Microsoft 365
ERP systems
Job costing
Communication
Problem solving
Time management
Attention to detail

Benefits

Extended health benefits
Dental benefits
RRSP matching program
Professional development opportunities

Visa sponsorship

Not detected in the job text

Keywords

Project Coordinator
Construction
Trades
Project Management
Administration
Operations
Scheduling
Permits
Inspections
Logistics
RFIs
Change orders
Timesheets
Procurement
Purchase orders
Invoicing
Inventory management
Microsoft 365
Outlook
Word
Excel
Teams
ERP
Job costing
Billing
Safety compliance
Class 5 driver's licence

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