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Added 9 mins ago
PH
Referral Clerk - BC Cancer
Providence Healthcare
Prince George, BC
- Other
…area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A…
Added 10 mins ago
CR
Program Coordinator
Canadian Red Cross
Medicine Hat, AB
- Full-time
The coordinator will work for the Health Equipment Loan Program (HELP) in Medicine Hat. The coordinator is essential in assisting with the planning and coordination of programs and service…
Added 15 mins ago
QM
Sales and Marketing Coordinator
Quantum Management Services Ltd.
Toronto, ON · North York, ON
- $40 to $46 USD / hour
- Contract
We are seeking a proactive, highly organized Sales & Marketing Coordinator to support and coordinate sales and marketing initiatives for a growing healthcare technology company. This…
Added 23 mins ago
HB
Sales Coordinator
Heritage Business Interiors
Calgary, AB
- Full-time
A Sales Coordinator is responsible for the entire sales order fulfillment process, including management of customer orders from order entry point through punch list, providing support to…
Added 29 mins ago
K
People & Workplace Coordinator (12 Month Contract)
Knix
Toronto, ON
- $55,000 to $65,000 CAD / year
- Contract
Reporting to the Director, People Operations, this role provides responsive administrative support to employees, coordinates core People processes and systems, and helps ensure our office…
Added 35 mins ago
K
People & Workplace Coordinator (12 Month Contract)
Knix
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
- Contract
Reporting to the Director, People Operations, this role provides responsive administrative support to employees, coordinates core People processes and systems, and helps ensure our office…
Added 39 mins ago
H
Administrative Assistant
Hays
Pointe-Claire, QC
- Full-time
As Administration Coordinator, you'll keep the leadership team organised. You'll also play an active role in office operations, project coordination, marketing initiatives and executive…
Added 48 mins ago
VC
Project Coordinator (Transmission Line Construction)
Valard Construction
Markham, ON
- Full-time
Reporting to the Project Manager, we are seeking an organized construction project coordinator who has knowledge and experience in coordinating the day-to-day administrative, scheduling,…
Added 48 mins ago
Coordonnateur(trice) de bureau / Office Coordinator
Pure Industrial
Montreal, QC
Superviser les opérations quotidiennes des deux bureaux et identifier des occasions d’améliorer l’efficacité opérationnelle, l’expérience employé et le fonctionnement général des lieux de…
Added 49 mins ago
1
Dental Administrator - Mississauga -12783
123Dentist
Mississauga, ON
- Full-time
Collaborative team and environment to help you succeed as a Dental Administrator/ Administrative Assistant. Working at southdown dental, you will experience a team-oriented environment as…
Added 49 mins ago
UO
Data & Technology Systems Coordinator, Hunter Hub for Entrepreneurial Thinking
University of Calgary
Calgary, AB
- Full-time
The Data & Technology Systems Coordinator will help solve this challenge by establishing practical, consistent and sustainable data practices that enable the Hunter Hub to better understand…
Added 57 mins ago
Purchasing Agent
Bunge
Altona, MB
· Act as a coordinator between the local stakeholders and the procurement organization
Added 57 mins ago
SH
Manager, People & Culture Operations
Sentrex Health Solutions
Markham, ON
- Full-time
The Manager, People and Culture Operations, is responsible for leading the operational delivery of the People and Culture function, ensuring efficient, employee-focused people programs,…
Added 57 mins ago
E
Rental Coordinator
EllisDon
Calgary, AB
- Full-time
Travel periodically to project sites and branch locations as required to support project operations
Added 57 mins ago
CH
Team Lead Term Calgary
CBI Home Health
Calgary, AB
- Full-time
…attainment and safe for service delivery in collaboration with Operations Manager and/or Activity Coordinator (or other applicable team…
Added 1 hour ago
VC
Project Coordinator (Transmission Line Construction)
Valard Construction
Markham, ON
- Full-time
Reporting to the Project Manager, we are seeking an organized construction project coordinator who has knowledge and experience in coordinating the day-to-day administrative, scheduling,…
Added 1 hour ago
LS
Purchasing Coordinator
Legrand Slovenija
Mississauga, ON
- Full-time
Legrand has an exciting opportunity for a Purchasing Coordinator to join the Electrical Infrastructure division in Mississauga, ON.
Added 1 hour ago
AR
Learning Program Operations Coordinator
Alberta Real Estate Association (AREA)
Calgary, AB
- Full-time
- Temporary
We're Hiring! Learning Program Operations Coordinator
Added 1 hour ago
CH
Facility Coordinator
Clean Harbors
Brampton, ON
- Full-time
Safety-Kleen Breslau, ON is looking for a Facilities Coordinator to join their safety conscious team! The successful candidate will be responsible for providing superior maintenance,…
Added 1 hour ago
O
Maintenance Coordinator
Orbia
St. Albert, AB
- $27 CAD / hour
- Full-time
We are looking for a dayshift Maintenance Coordinator to support our Maintenance and Facility Operations Team. This role reports to the Maintenance Manager, and coordinates the…
Added 1 hour ago
AS
Project Coordinator, Audio-Visual
Apex Sound & Light Corporation
Pickering, ON
- Full-time
The Production Coordinator will work within the Production Department, supporting the project management team and reporting to the Director of Client Growth & Production.
Added 1 hour ago
MW
Maintenance Coordinator
Miller Waste Systems Inc.
Moncton, NB · Greater Moncton Metropolitan Area
- Full-time
Today, Miller Waste operates collection fleets, recycling facilities, transfer stations, and composting operations that help communities manage waste responsibly while recovering valuable…
Added 1 hour ago
A
Fleet Administration Coordinator
Airswift
Markham, ON
- $25 to $30 CAD / hour
- Contract
We are seeking a Fleet Administration Coordinator to support one of Canada's largest vehicle fleets. This is an excellent opportunity for an administrative professional who enjoys…
Added 1 hour ago
PI
Coordonnatrice de bureau / Office Coordinator
Pure Industrial
Montreal, QC
- Full-time
Superviser les opérations quotidiennes des deux bureaux et identifier des occasions d’améliorer l’efficacité opérationnelle, l’expérience employé et le fonctionnement général des lieux de…
Added 1 hour ago
PP
Project Coordinator
Premier Project Consultants Ltd
Kitchener, ON
- $65,000 to $85,000 CAD / year
- Full-time
Working closely with the Project Manager and Site Superintendent, the Site Coordinator ensures that project information is accurate, up to date, and effectively communicated to support…

POWERGROUP Resources

Operations Coordinator

Norwich, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 14, 2026

Original job description

Office Works is a leading provider of office furniture, supplies, business technology solutions, and managed services for clients across Ontario. We are committed to delivering exceptional service and innovative solutions that help businesses operate efficiently. As an Operations Coordinator, you will play a pivotal role in ensuring seamless day-to-day operations and supporting our clients, vendors, and internal teams.

Office Works is seeking a highly organized Operations Coordinator to support our growing business services team. This role combines administrative responsibilities with client service, quoting, purchasing, billing support, and project coordination. The ideal candidate does not need to be an IT technician but should be comfortable learning technical terminology and translating technical information into clear, professional client-facing proposals and communications.

This is not a basic clerical position. The ideal candidate will take ownership of administrative and operational responsibilities, proactively manage priorities, and help reduce leadership overload by keeping office operations organized and on track

Key responsibilities include:

Administrative & Operational Support

Manage incoming calls, emails, and service requests
Coordinate schedules, appointments, meetings, and follow-up activities
Maintain customer records, files, and operational documentation
Assist with reporting, administrative tracking, and process management
Support day-to-day business operations and organizational efficiency

Quoting & Proposal Coordination

Review supplier, vendor, and subcontractor quotations
Prepare professional client-facing quotes, proposals, and recommendations
Assist with quotations for office furniture, office supplies, technology products, and managed services
Track and follow up on outstanding quotations and sales opportunities
Ensure documentation is accurate, complete, and professionally presented

Billing & Contract Administration

Assist with recurring billing for managed services and subscriptions
Review vendor invoices for accuracy and completeness
Track service agreements, warranties, renewals, contracts, and licensing requirements
Support invoicing processes and help ensure services delivered align with customer billing

Project Coordination

Coordinate activities between Office Works, clients, vendors, and subcontractors
Track project timelines, milestones, deliverables, and outstanding action items
Maintain project documentation and provide status updates as required
Assist with procurement, purchasing, order management, and project logistics
Help ensure projects remain organized, on schedule, and properly communicated

Client Communication & Customer Service

Serve as a professional point of contact for clients and business partners
Communicate project updates, order status information, and service-related communications
Build positive client relationships through responsive and organized customer service
Assist in resolving issues by coordinating communication between stakeholders

Ideal Candidate

Highly organized and detail-oriented
Professional and confident communicator
Self-motivated with strong initiative
Comfortable working independently while coordinating with multiple stakeholders
Strong problem-solving and critical-thinking abilities
Able to prioritize competing demands and manage multiple projects simultaneously
Eager to learn new products, services, systems, and processes
Interested in long-term growth and development within the company

Previous experience in office administration, operations coordination, project coordination, business support, or a related role
Strong organizational and time-management skills
High attention to detail and excellent follow-through
Excellent written and verbal communication skills
Ability to manage multiple priorities and deadlines simultaneously
Comfortable learning technical terminology and communicating technical information in a clear, professional manner
Proficiency with Microsoft 365 applications including Outlook, Word, Excel, and Teams
Experience preparing quotations, proposals, or customer-facing documentation is considered an asset
Experience working in an IT, technology, office furniture, construction, or professional services environment is considered an asset
Must be legally eligible to work in Canada
Fluent in English

Success in This Role

After 12 months, the successful candidate will:

Independently prepare and manage client quotations and proposals
Coordinate projects effectively between clients, vendors, and subcontractors
Support accurate billing of recurring and project-based services
Reduce administrative workload for management and leadership
Maintain organized project documentation and operational processes
Help deliver a consistent, professional, and positive client experience

Preferred Qualifications:

Experience handling customer or vendor issues and escalations professionally
Experience with frequent client and vendor communication via email and phone
Strong organizational skills and ability to multitask
Interest in long-term growth and development within the company

60k-75k annually
Full time position
Monday-Friday Schedule
Occasional flexibility may be required based on operational needs

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More about this job

Responsibilities

The Operations Coordinator will manage day-to-day administrative tasks, including scheduling, billing, and project coordination. They will also serve as a primary point of contact for clients, preparing professional proposals and ensuring operational efficiency.

Requirements

The ideal candidate should have previous experience in office administration or operations and possess strong organizational and communication skills. Proficiency in Microsoft 365 and the ability to learn technical terminology are required for this role.

Skills

Operations coordination
Project coordination
Administrative support
Client service
Quoting
Proposal preparation
Billing support
Contract administration
Procurement
Order management
Microsoft 365
Time management
Problem-solving
Communication
Attention to detail
Logistics

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordinator
Office Works
Administrative Support
Project Coordination
Client Proposals
Billing
Contract Administration
Procurement
Logistics
Microsoft 365
Outlook
Word
Excel
Teams
Vendor Management
Customer Service
Business Services
Managed Services
Technical Documentation
Scheduling
Invoicing
Warranty Tracking
Licensing
Subcontractor Coordination
Reporting
Process Management
Professional Services
Office Furniture
Technology Solutions
Business Operations

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