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Added 12 mins ago
L
Principal - Architecture
LTM
ON · Ontario, Canada
- $140,000 to $190,000 USD / year
- Full-time
Provide technical leadership across Sales Cloud Service Cloud Experience Cloud and Salesforce Platform capabilities
Added 12 mins ago
A
Technical Project Director
Arculen
ON · Ontario, Canada
- Full-time
Our client, an established nuclear services and engineering business, is seeking a Technical Project Director to lead and deliver technical work.
Added 12 mins ago
FP
Estimator
Fast Pace Employment
Vaughan, ON
- $50,000 USD / year
- Full-time
Cross-Department Support: Assist operations, sales, and logistics teams with scheduling, file archiving, and ad-hoc administrative projects.
Added 12 mins ago
KG
Marketing Manager
Kongsberg Geospatial
Ottawa, ON
- $62,000 to $115,000 CAD / year
- Temporary
…develop and manage marketing programs in specific channels, support business objectives, provide sales support, manage tradeshows and advance…
Added 12 mins ago
RC
Industrial Projects Coordinator & Quotations Specialist
Rexel Canada
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
…projects. You will be the connective tissue between quotations, sales, vendors and the project management team, ensuring bids are competitive and accurate, and that awarded work moves…
Added 12 mins ago
Inside Parts Salesperson - (Heavy Duty)
Velocity Vehicle Group
Edmonton, AB
Reporting directly to the Customer Experience Manager, the Inside Parts Sales position is responsible for providing centralized parts sales support and technical expertise to assist our…
Added 12 mins ago
A
Revenue Operations Specialist
ApprovalMax
Toronto, ON
- Full-time
As a Revenue Operations Specialist, you will support revenue growth and improve internal processes across the business. Reporting to the Revenue Operations Manager, you’ll play a key role…
Added 12 mins ago
B
Senior Business Development Manager
BMO
Toronto, ON · BMOPLACE
- Full-time
Provides specialized consulting, analytical and technical support.
Added 12 mins ago
B
Business Development Manager
BMO
Toronto, ON · BMOPLACE
- Full-time
…non-BMO Investment Advisor Offices) for designated home financing sales programs and products to. Applies market and industry expertise to deliver a winning customer experience that will…
Added 27 mins ago
MI
Service Technician - Dental Equipment (Vancouver Island)
Medline Industries, LP
Vancouver, BC · BC
- Full-time
…as well as supporting the installation of equipment and the sales of maintenance…
Added 27 mins ago
SC
Retail Print & Services Supervisor
Staples Canada
Bowmanville, ON
- Full-time
As a Print & Services Supervisor at Staples, you will lead a team to provide exceptional customer experiences, drive sales, and maintain operational excellence. Your passion for the…
Added 27 mins ago
Senior Investment Product Manager
Scotiabank
Toronto, ON
Provide direct support to the managing teams with the development of persuasive, accurate and timely sales support and communication for a range of alternative and specialty products across…
Added 27 mins ago
Customer Experience Associate - Tatamagouche, NS (26.25 Hours / Week)
Scotiabank
Tatamagouche, NS
Contributing to the Branch’s targets by identifying and fulfilling simple sales opportunities
Added 27 mins ago
Customer Experience Associate - Sage Hill Plaza, AB (18.75 hours/week)
Scotiabank
Calgary, AB
Contributing to the Branch’s targets by identifying and fulfilling simple sales opportunities
Added 27 mins ago
Manager, Compliance Risk & Control Assessments - Global Compliance
Scotiabank
Toronto, ON
…individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives. Ensures all activities conducted are in compliance with governing…
Added 27 mins ago
Customer Experience Associate - Radisson Branch, AB (15 hours/week)
Scotiabank
Calgary, AB
Contributing to the Branch’s targets by identifying and fulfilling simple sales opportunities
Added 27 mins ago
GT
Financial Controller (CPA)
Gastronomous Technologies Inc.
Oakville, ON
- Full-time
Manage Canadian and US tax compliance, including HST/GST, US sales tax, corporate filings, and SR&ED claims, in partnership with external advisors.
Added 42 mins ago
A
Data Governance & Master Data Senior Analyst
Affinity
BC · British Columbia, Canada
- Contract
Support the implementation and ongoing execution of the organization’s Data Governance program.
Added 42 mins ago
SG
New Installations & Modernizations Coordinator
Schindler Group
Montreal, QC
- $54,000 to $67,000 CAD / year
- Full-time
The New Installations\Modernization Coordinator is responsible for managing and continuously improving support and coordination services for all New Installation and Modernization projects…
Added 42 mins ago
M
AI GTM and Automation Specialist
Maplesoft
Waterloo, ON
- Full-time
Collaboration & Implementation: Identify workflow needs, prototype solutions and drive implementation with Marketing, Sales and existing technical teams. Use shared co-op support for…
Added 42 mins ago
AC
CRM & CDP Solution Analyst (Microsoft Dynamics 365 CRM and Bloomreach CDP)
Air Canada Vacations
Montreal, QC
- Full-time
…teams, and external system integrators to ensure that customer, sales, service, and marketing requirements are translated into scalable, best‑practice CRM and CDP…
Added 42 mins ago
A
Revenue Operations Specialist
ApprovalMax
Toronto, ON
- Full-time
As a Revenue Operations Specialist, you will support revenue growth and improve internal processes across the business. Reporting to the Revenue Operations Manager, you’ll play a key role…
Added 42 mins ago
SG
New Installations & Modernizations Coordinator
Schindler Group
Montreal, QC
- Full-time
The New Installations\Modernization Coordinator is responsible for managing and continuously improving support and coordination services for all New Installation and Modernization projects…
Added 42 mins ago
AW
Customer Service Representative
Arrow Workforce Solutions
Brampton, ON
- Full-time
Identify opportunities for additional services and support sales lead generation initiatives.
Added 42 mins ago
W
Account Executive, Private Client Solutions
Waypoint
Kelowna, BC
- $70,000 to $80,000 CAD / year
- Full-time
Provide technical assistance and support to colleagues with necessary information and resources.

POWERGROUP Resources

Operations Coordinator

Norwich, ON, Canada

$60,000 to $75,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $60,000 to $75,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Office Works is a leading provider of office furniture, supplies, business technology solutions, and managed services for clients across Ontario. We are committed to delivering exceptional service and innovative solutions that help businesses operate efficiently. As an Operations Coordinator, you will play a pivotal role in ensuring seamless day-to-day operations and supporting our clients, vendors, and internal teams.

Office Works is seeking a highly organized Operations Coordinator to support our growing business services team. This role combines administrative responsibilities with client service, quoting, purchasing, billing support, and project coordination. The ideal candidate does not need to be an IT technician but should be comfortable learning technical terminology and translating technical information into clear, professional client-facing proposals and communications.

This is not a basic clerical position. The ideal candidate will take ownership of administrative and operational responsibilities, proactively manage priorities, and help reduce leadership overload by keeping office operations organized and on track

We use AI-assisted tools to help identify and match applicants to our open roles. This may include reviewing resumes and suggesting potential matches. All final hiring decisions are made by humans.

Key responsibilities include:

Administrative & Operational Support

Manage incoming calls, emails, and service requests
Coordinate schedules, appointments, meetings, and follow-up activities
Maintain customer records, files, and operational documentation
Assist with reporting, administrative tracking, and process management
Support day-to-day business operations and organizational efficiency

Quoting & Proposal Coordination

Review supplier, vendor, and subcontractor quotations
Prepare professional client-facing quotes, proposals, and recommendations
Assist with quotations for office furniture, office supplies, technology products, and managed services
Track and follow up on outstanding quotations and sales opportunities
Ensure documentation is accurate, complete, and professionally presented

Billing & Contract Administration

Assist with recurring billing for managed services and subscriptions
Review vendor invoices for accuracy and completeness
Track service agreements, warranties, renewals, contracts, and licensing requirements
Support invoicing processes and help ensure services delivered align with customer billing

Project Coordination

Coordinate activities between Office Works, clients, vendors, and subcontractors
Track project timelines, milestones, deliverables, and outstanding action items
Maintain project documentation and provide status updates as required
Assist with procurement, purchasing, order management, and project logistics
Help ensure projects remain organized, on schedule, and properly communicated

Client Communication & Customer Service

Serve as a professional point of contact for clients and business partners
Communicate project updates, order status information, and service-related communications
Build positive client relationships through responsive and organized customer service
Assist in resolving issues by coordinating communication between stakeholders

Ideal Candidate

Highly organized and detail-oriented
Professional and confident communicator
Self-motivated with strong initiative
Comfortable working independently while coordinating with multiple stakeholders
Strong problem-solving and critical-thinking abilities
Able to prioritize competing demands and manage multiple projects simultaneously
Eager to learn new products, services, systems, and processes
Interested in long-term growth and development within the company

Previous experience in office administration, operations coordination, project coordination, business support, or a related role
Strong organizational and time-management skills
High attention to detail and excellent follow-through
Excellent written and verbal communication skills
Ability to manage multiple priorities and deadlines simultaneously
Comfortable learning technical terminology and communicating technical information in a clear, professional manner
Proficiency with Microsoft 365 applications including Outlook, Word, Excel, and Teams
Experience preparing quotations, proposals, or customer-facing documentation is considered an asset
Experience working in an IT, technology, office furniture, construction, or professional services environment is considered an asset
Must be legally eligible to work in Canada
Fluent in English

Success in This Role

After 12 months, the successful candidate will:

Independently prepare and manage client quotations and proposals
Coordinate projects effectively between clients, vendors, and subcontractors
Support accurate billing of recurring and project-based services
Reduce administrative workload for management and leadership
Maintain organized project documentation and operational processes
Help deliver a consistent, professional, and positive client experience

Preferred Qualifications:

Experience handling customer or vendor issues and escalations professionally
Experience with frequent client and vendor communication via email and phone
Strong organizational skills and ability to multitask
Interest in long-term growth and development within the company

60k-75k annually
Full time position
Monday-Friday Schedule
Occasional flexibility may be required based on operational needs

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More about this job

Responsibilities

The Operations Coordinator will manage daily administrative tasks, including scheduling, billing, and project coordination between clients and vendors. They are responsible for preparing professional proposals, tracking project milestones, and ensuring efficient office operations.

Requirements

The ideal candidate should have previous experience in office administration or project coordination and be highly organized with excellent communication skills. Proficiency in Microsoft 365 is required, along with the ability to learn technical terminology and manage multiple priorities.

Skills

Administrative support
Project coordination
Client service
Quoting
Purchasing
Billing support
Contract administration
Microsoft 365
Outlook
Word
Excel
Teams
Time management
Problem-solving
Communication
Organization

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordinator
Administrative Support
Project Coordination
Client Service
Quoting
Purchasing
Billing
Contract Administration
Microsoft 365
Outlook
Word
Excel
Teams
Vendor Management
Logistics
Business Services
Office Furniture
Technology Solutions
Managed Services
Documentation
Scheduling
Procurement
Order Management
Reporting
Process Management

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