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Added 2 mins ago
Mechanical Service Technician – Heavy Equipment
Levitt-Safety
Sudbury, ON
Levitt-Safety is looking for a mechanically experienced, hands-on individual to join our Sudbury service team as a Mechanical Service Technician in Sudbury.
Added 2 mins ago
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Commercial HVAC Service Technician
Captiveaire - Region 114 Western PA
Montreal, QC
- Full-time
Nation’s leading manufacturer of commercial kitchen ventilation systems, and now offering a complete solution of fans, heaters, ductwork and HVAC equipment. Our primary purpose is to…
Added 2 mins ago
RD
Plumber
Red Deer Public
Red Deer, AB
- Full-time
…responsible for maintaining, repairing and installing plumbing systems and related equipment throughout district…
Added 2 mins ago
CE
Branch Manager
Collicutt Energy Services
Red Deer, AB
- Full-time
…maintenance across power generation, frac, and industrial engine systems. We pride ourselves on delivering exceptional service, developing our people, and building lasting customer…
Added 2 mins ago
AA
Mechanical Systems Technician, Full Time
Algonquin and Lakeshore Catholic District School Board
Belleville, ON
- Full-time
Reporting to the Plant Operations Manager, the Mechanical Systems Technician will ensure the proper maintenance and operation of all mechanical systems and related equipment owned by the…
Added 17 mins ago
TO
Operations Technologist
Town of Tillsonburg
Tillsonburg, ON
- $45.73 to $53.5 CAD / hour
- Full-time
Works closely with asset management technician.
Added 17 mins ago
BE
Parts & Service Coordinator
Battlefield Equipment Rentals
Fredericton, NB
- Full-time
Act as the primary liaison between customers, technicians, and internal teams to ensure clear communication and timely follow-up.
Added 17 mins ago
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Tech IV - Electrician
BGIS
Ottawa, ON
- Full-time
The Technician IV – Electrician holds a valid Certificate of Qualification issued by the province in which the work is performed and who has passed any examination which may be required.…
Added 32 mins ago
SM
Underground Heavy Duty Mechanic
Swick Mining Services
ON · Balmertown, ON
- $50 to $60 CAD / hour
- Full-time
…troubleshooting complex hydraulic, electrical, diesel, and mechanical systems while helping maximize equipment reliability and…
Added 32 mins ago
SM
Underground Heavy Duty Mechanic
Swick Mining Services
Winnipeg, MB
- $50 to $60 CAD / hour
- Full-time
…troubleshooting complex hydraulic, electrical, diesel, and mechanical systems while helping maximize equipment reliability and…
Added 32 mins ago
TS
Information Technology Technician
Treaty Six Education Council
SK · Saskatchewan, Canada
- Full-time
Role Description The Information Technology Technician is a full-time, on-site role based in Saskatchewan, Canada, supporting the technology needs of Treaty Six Education Council and member…
Added 32 mins ago
TI
Resource Coordinator
Tacten Industrial Inc
Fort McMurray, AB
- Full-time
This role is responsible for coordinating technician resources by contacting candidates from our internal resource pool, promoting project opportunities, verifying certifications and site…
Added 32 mins ago
GE
Processing Facilities Technician
GFL Environmental Inc.
Thunder Bay, ON · ON
- Full-time
…Services. The position will be 14 days on / 14 days off. The Technician is responsible for the handling, and organization of hazardous and non-hazardous waste, and removal from the site.…
Added 47 mins ago
HG
DC Facilities Technician
H&M Group
Ajax, ON
- Full-time
The role of a DC Facilities Technician, is to maintain facility systems and equipment, ensuring safety, compliance, and sustainability. Applies technical skills and a collaborative mindset…
Added 1 hour ago
BT
General Manager
Bosch Truck Group Inc. - Airdrie
Airdrie, AB
- Full-time
…workflow efficiency, shop and warehouse capacity utilization, technician productivity, and customer uptime objectives are…
Added 1 hour ago
AY
Behavioural Health Practitioner
Amal Youth and Family Centre
St. John's, NL
- Full-time
Lead structured and leisure-based activities that build communication, social interaction, emotional regulation, and daily living skills
Added 1 hour ago
C
Junior BAS Technician - FIFO 14/14
Convergint
Fort McMurray, AB
- Full-time
Job Description: We are currently recruiting for an experienced Building Automation Technician to join our team in Fort McMurray. The Building Automation Technician will be responsible for…
Added 1 hour ago
MI
Service Technician - Dental Equipment (Vancouver Island)
Medline Industries, LP
Vancouver, BC · BC
- Full-time
Strong verbal and written communication skills
Added 1 hour ago
SD
Pharmacy Data Specialist
Shoppers Drug Mart
Richmond, BC
- Full-time
As a Pharmacy Data Technician, you will use your Pharmacy Assistant expertise within the pharmacy industry to specialize in the inputting of prescriptions into MediSystem Pharmacy's…
Added 1 hour ago
CO
Payroll and Benefits Technician
City of Medicine Hat
Medicine Hat, AB
- Full-time
…professional employees can rely on. As our Payroll and Benefits Technician, you'll contribute to a positive employee experience by delivering accurate and responsive payroll, pension and…
Added 1 hour ago
H
DC Facilities Technician
H&M
Ajax, ON
- Full-time
The role of a DC Facilities Technician, is to maintain facility systems and equipment, ensuring safety, compliance, and sustainability. Applies technical skills and a collaborative mindset…
Added 1 hour ago
D
Health, Safety and Environment (HSE Advisor)
Dexterra
Vancouver, BC
- $75,000 to $85,000 CAD / year
- Full-time
Maintaining positive working relationships with internal and external stakeholders through effective communication and collaboration.
Added 2 hours ago
T
Wind Technician, LN Cap-Chat
TransAlta
Matane, QC
- Full-time
Added 2 hours ago
C
Service Technician
Convergint
Calgary, AB
- Full-time
Job Description: Convergint is looking for a team-oriented, Security Service Technician, to join our amazing culture in our Calgary location. In this position, you are responsible for…
Added 2 hours ago
V
Assembly Technician
VitalBio
Oakville, ON
- Contract
In this technical production role, the Assembly Technician II will be responsible for supporting the production scale up of processes for assembly of instruments, modules and sub-assemblies…

POWERGROUP Resources

Operations Coordinator

Norwich, ON, Canada

$60,000 to $75,000 CAD / year · Full-time

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Applications open in a new tab.

Job details

Pay: $60,000 to $75,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Nov 2, 2026

Original job description

Office Works is a leading provider of office furniture, supplies, business technology solutions, and managed services for clients across Ontario. We are committed to delivering exceptional service and innovative solutions that help businesses operate efficiently. As an Operations Coordinator, you will play a pivotal role in ensuring seamless day-to-day operations and supporting our clients, vendors, and internal teams.

Office Works is seeking a highly organized Operations Coordinator to support our growing business services team. This role combines administrative responsibilities with client service, quoting, purchasing, billing support, and project coordination. The ideal candidate does not need to be an IT technician but should be comfortable learning technical terminology and translating technical information into clear, professional client-facing proposals and communications.

This is not a basic clerical position. The ideal candidate will take ownership of administrative and operational responsibilities, proactively manage priorities, and help reduce leadership overload by keeping office operations organized and on track

We use AI-assisted tools to help identify and match applicants to our open roles. This may include reviewing resumes and suggesting potential matches. All final hiring decisions are made by humans.

Key responsibilities include:

Administrative & Operational Support

Manage incoming calls, emails, and service requests
Coordinate schedules, appointments, meetings, and follow-up activities
Maintain customer records, files, and operational documentation
Assist with reporting, administrative tracking, and process management
Support day-to-day business operations and organizational efficiency

Quoting & Proposal Coordination

Review supplier, vendor, and subcontractor quotations
Prepare professional client-facing quotes, proposals, and recommendations
Assist with quotations for office furniture, office supplies, technology products, and managed services
Track and follow up on outstanding quotations and sales opportunities
Ensure documentation is accurate, complete, and professionally presented

Billing & Contract Administration

Assist with recurring billing for managed services and subscriptions
Review vendor invoices for accuracy and completeness
Track service agreements, warranties, renewals, contracts, and licensing requirements
Support invoicing processes and help ensure services delivered align with customer billing

Project Coordination

Coordinate activities between Office Works, clients, vendors, and subcontractors
Track project timelines, milestones, deliverables, and outstanding action items
Maintain project documentation and provide status updates as required
Assist with procurement, purchasing, order management, and project logistics
Help ensure projects remain organized, on schedule, and properly communicated

Client Communication & Customer Service

Serve as a professional point of contact for clients and business partners
Communicate project updates, order status information, and service-related communications
Build positive client relationships through responsive and organized customer service
Assist in resolving issues by coordinating communication between stakeholders

Ideal Candidate

Highly organized and detail-oriented
Professional and confident communicator
Self-motivated with strong initiative
Comfortable working independently while coordinating with multiple stakeholders
Strong problem-solving and critical-thinking abilities
Able to prioritize competing demands and manage multiple projects simultaneously
Eager to learn new products, services, systems, and processes
Interested in long-term growth and development within the company

Previous experience in office administration, operations coordination, project coordination, business support, or a related role
Strong organizational and time-management skills
High attention to detail and excellent follow-through
Excellent written and verbal communication skills
Ability to manage multiple priorities and deadlines simultaneously
Comfortable learning technical terminology and communicating technical information in a clear, professional manner
Proficiency with Microsoft 365 applications including Outlook, Word, Excel, and Teams
Experience preparing quotations, proposals, or customer-facing documentation is considered an asset
Experience working in an IT, technology, office furniture, construction, or professional services environment is considered an asset
Must be legally eligible to work in Canada
Fluent in English

Success in This Role

After 12 months, the successful candidate will:

Independently prepare and manage client quotations and proposals
Coordinate projects effectively between clients, vendors, and subcontractors
Support accurate billing of recurring and project-based services
Reduce administrative workload for management and leadership
Maintain organized project documentation and operational processes
Help deliver a consistent, professional, and positive client experience

Preferred Qualifications:

Experience handling customer or vendor issues and escalations professionally
Experience with frequent client and vendor communication via email and phone
Strong organizational skills and ability to multitask
Interest in long-term growth and development within the company

60k-75k annually
Full time position
Monday-Friday Schedule
Occasional flexibility may be required based on operational needs

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More about this job

Responsibilities

The Operations Coordinator will manage daily administrative tasks, including scheduling, billing, and project coordination between clients and vendors. They are responsible for preparing professional proposals, tracking project milestones, and ensuring efficient office operations.

Requirements

The ideal candidate should have previous experience in office administration or project coordination and be highly organized with excellent communication skills. Proficiency in Microsoft 365 is required, along with the ability to learn technical terminology and manage multiple priorities.

Skills

Administrative support
Project coordination
Client service
Quoting
Purchasing
Billing support
Contract administration
Microsoft 365
Outlook
Word
Excel
Teams
Time management
Problem-solving
Communication
Organization

Visa sponsorship

Not detected in the job text

Keywords

Operations Coordinator
Administrative Support
Project Coordination
Client Service
Quoting
Purchasing
Billing
Contract Administration
Microsoft 365
Outlook
Word
Excel
Teams
Vendor Management
Logistics
Business Services
Office Furniture
Technology Solutions
Managed Services
Documentation
Scheduling
Procurement
Order Management
Reporting
Process Management

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