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Added 7 mins ago
MR
Assistant Project Coordinator/Co-op Student (Special Projects)
Maple Reinders
Mississauga, ON
- Contract
As an Assistant Project Coordinator, you will have the opportunity to support our Project Managers & Superintendents in the delivery of our exciting Buildings (ICI) projects. The focus of…
Added 7 mins ago
EB
Senior Executive Assistant
EQ Bank
Toronto, ON
- Full-time
As a Senior Executive Assistant, you will serve as a trusted partner to one or more senior executives and a senior member of the Executive Assistant function within the Office of the…
Added 7 mins ago
PH
Oral Oncology Certified Dental Assistant - BC Cancer Abbotsford
Provincial Health Services Authority
Abbotsford, BC
- Part-time
Perfect for a Certified Dental Assistant looking to maintain skills through casual shifts, you’ll enjoy learning on the job working with patients requiring dental care as part of their…
Added 7 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Truro, NS
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 7 mins ago
VS
Education Assistant – Deaf or Hard of Hearing Support - ASL Required
Vancouver School Board
Vancouver, BC
- Full-time
Completion of education assistant program or related field and over two (2) months of experience or an equivalent combination of training and experience
Added 8 mins ago
Engineering Assistant III - Sewers Utility Drafter - REPOST
City of Vancouver
Vancouver, BC
Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work a hybrid work week from locations that are a…
Added 8 mins ago
Engineering Assistant III - Sewers Utility Drafter - REPOST
City of Vancouver
Vancouver, BC
Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work a hybrid work week from locations that are a…
Added 21 mins ago
LV
JUNIOR ASSISTANT MANAGER-EN
La Vie En Rose
Tsawwassen, BC
- Full-time
As a member of the management team, you will support the assistant manager and manager in achieving sales goals, maintaining our company standards and motivating your team to excel.
Added 22 mins ago
Assistant Marketing Mgr - Coors Light
Molson Coors
Toronto, ON
In the role of Assistant Marketing Manager – Coors Light, you’ll build one of the most iconic brands, shaping culture and changing the way consumers enjoys beer. You’ll get to operate as a…
Added 22 mins ago
A
Third Cook-Cook Assistant Unrestricted (Full-time)
AccorHotel
Victoria, BC
- Full-time
Exclusive access to the Pacific Northwest Food & Beverage Discount Program with 50% off at our dining destinations in Vancouver, Victoria, and Whistler
Added 37 mins ago
EC
Assistant manager, restaurant
Ek Chai Kahani
Surrey, BC
- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 37 mins ago
CN
Kitchen Assistant (Full-Time)
Canada's National Ballet School
Toronto, ON
- Full-time
…applications for the full-time, permanent position of Kitchen Assistant. This is a fantastic opportunity to join a dynamic team that supports the transformative power of dance across all…
Added 37 mins ago
DU
Administrative Assistant
Dalhousie University
Halifax, NS
- Part-time
Dalhousie University’s Clinical Psychology PhD Program and the Dalhousie Centre for Psychological Health ( CPH ) provide evidence-based mental health care to Nova Scotians while supporting…
Added 37 mins ago
G
Administrative & Payroll Assistant
Gainrep
Toronto, ON
- Full-time
Administrative and Payroll Assistant – Job DescriptionAbout UsSGGG Fund Services is Canada’s largest independent administrator of alternative funds with over $120 billion (CAD) under…
Added 38 mins ago
Procurement Administrator
Primary Engineering and Construction
Calgary, AB
Previous experience as a Purchasing Clerk, Procurement Administrator, Administrative Assistant, or a similar role is considered an asset.
Added 38 mins ago
RG
Legal Assistant
Roper Greyell LLP
Vancouver, BC
- Full-time
Advanced knowledge of a document management program (iManage preferred)
Added 53 mins ago
BO
Early Childhood Educator Assistant (Internal Posting)
BGC Okanagan
Peachland, BC
- Part-time
BGC Okanagan is hiring a passionate and caring Early Childhood Educator Assistant for our Early Years program at the Peachland Preschool . If you’re enthusiastic about helping children…
Added 1 hour ago
M
Survey Assistant, Medicine Hat
Midwest
Medicine Hat, AB
- Full-time
We are currently looking for a Survey Assistant in our Medicine Hat location. Medicine Hat is a vibrant city located in southeast Alberta with a population of 63,271 (Statistics Canada,…
Added 1 hour ago
V
Financial Services Representative (BCGEU) - South Burnaby
Vancity
Burnaby, BC
- Part-time
This is a Part-Time, Permanent role based at our South Burnaby Community Branch (Branch 17) and will report directly to the Assistant Branch Manager.
Added 1 hour ago
EC
Admin Support (4)- Warehouse Program Assistant
Edmonton Catholic Schools
AB · Greater Edmonton Metropolitan Area
- Full-time
Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.
Added 1 hour ago
CH
Executive Assistant
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Added 1 hour ago
ES
Administrative Assistant (Temporary)
Excel Society
AB · Edmonton, AB
- Full-time
…fast-paced environment? We are seeking a dynamic Administrative Assistant to join our team and play a key role in supporting our employees, students, managers, and organizational…
Added 1 hour ago
UO
CUPE: Winter 2027 - Teaching Assistant - ESL 160 W200: uOttawa English Experience Program
University of Ottawa
Ottawa, ON · Hamelin Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 1 hour ago
UO
CUPE: Winter 2027 - Teaching Assistant - ESL 160 W100: uOttawa English Experience Program
University of Ottawa
Ottawa, ON · Hamelin Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 1 hour ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).

Prairie Mountain Health

Administrative Assistant

Neepawa, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Qualifications

Grade 12 education (MB Standards)
Graduate and/or certification from a recognized Business Administration Program
Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
Other combinations of education and experience may be considered
Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated leadership and supervisory ability
Demonstrated ability in maintaining effective interpersonal working relationships required
Demonstrated critical thinking skills required
Demonstrated sound organizational skills, and the ability to work independently
Demonstrated written and oral communication skills
Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
Ability to prioritize in a changing environment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis

Position Summary

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

Responsibilities

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception

Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately

Supervises/Manages staff

Orientates, trains and coaches staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management

Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management

Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff. Analytical Review
Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental

Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management

Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management

In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other

Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

Apply About employer

More about this job

Responsibilities

Provides administrative support to management, including schedule and records management, meeting coordination, reception, and employee documentation. Supervises staff and supports scheduling, complaint and conflict resolution, financial and human resources processes, reporting, and program planning.

Requirements

Requires Grade 12 education and/or certification from a recognized Business Administration program, plus three years of equivalent full-time administrative, financial, or relevant health-related experience within the last five years; other combinations may be considered. Applicants need a Manitoba Class 5 driver's licence and access to a personal vehicle, proficiency with Microsoft applications and other IT, and demonstrated leadership, communication, organizational, interpersonal, and critical-thinking abilities.

Skills

Administrative Support
Staff Supervision
Microsoft Office
Scheduling
Financial Reporting
Budget Management
Human Resources Administration
Complaint Resolution
Conflict Resolution
Business Case Development
Data Analysis
Records Management
Communication
Organization
Critical Thinking
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Business Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Internet Applications
Information Technology
Personnel Files
Records Retention
Meeting Minutes
Staff Supervision
Staff Training
Complaint Management
Master Rotations
Business Case
SBAR
Budget Management
Variance Analysis
Financial Forecasting
Capital Acquisition
Collective Agreement
Human Resources
Attendance Management
Labour Relations
Confidentiality
Prairie Mountain Health
Class 5 Driver's Licence

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