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Added 1 day ago
TU
Academic Support Assistant
The University of British Columbia
Vancouver, BC
- $4,464 to $4,578 CAD / month
- Full-time
…academic progression, and graduation. The Academic Support Assistant provides administrative support for these functions of the Academic Support unit, and receives, verifies, distributes,…
Added 1 day ago
UO
Front Desk Administrative Assistant
University of Victoria
Victoria, BC
- Full-time
Reporting to the Corporate Services Manager, the Front Desk Administrative Assistant is the first point of contact at the Queenswood facility and represents Ocean Networks Canada (ONC) by…
Added 1 day ago
B
Administrative Assistant & Receptionist
BPA
Ottawa, ON · Kanata, ON
- Full-time
As an Administrative Assistant – Reception, you will be at the heart of our Kanata office and the first point of contact for employees, clients, visitors, and partners.
Added 1 day ago
TU
Health Office HR & Finance Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
…the AVP Students portfolio, the Health Office / HR & Finance Assistant is part of a team providing a full range of services in the support of client care. Main responsibilities lie in…
Added 1 day ago
Emergency Veterinarian - Pulse Veterinary Specialists & Emergency
VetStrategy / Daubigny
Sherwood Park, AB
Collaborates with Hospital Manager, Assistant Hospital Manager, Lead ER RVT, and Human Resources on employee matters within the Emergency team including: performance management, conflict…
Added 1 day ago
UO
Academic Support Assistant
University of British Columbia
Vancouver, BC · UBCV | Thea Koerner House (THEA)
- $4,464 to $4,578 CAD / month
- Full-time
…academic progression, and graduation. The Academic Support Assistant provides administrative support for these functions of the Academic Support unit, and receives, verifies, distributes,…
Added 1 day ago
PH
Booking and Program Clerk Secretary
Providence Healthcare
Vancouver, BC
- Other
Reporting to and as directed by the Patient Care Manager, or designate (and receiving work direction from physician(s)), the position
Added 1 day ago
UO
Health Office HR & Finance Assistant
University of British Columbia
Kelowna, BC · UBCO | University Centre (UNC)
- $4,981 to $5,713 CAD / month
- Full-time
…the AVP Students portfolio, the Health Office / HR & Finance Assistant is part of a team providing a full range of services in the support of client care. Main responsibilities lie in…
Added 1 day ago
Office & Correspondence Coordinator
University of Toronto
Toronto, ON
…with the smooth running of the President’s Office, including reception duties. These tasks include greeting all visitors and callers to the Office of the President and assisting with their…
Added 1 day ago
WS
Administrative Assistant & Front Desk Receptionist
WD Swim
Richmond Hill, ON
- Full-time
We are looking for a friendly, organized, and detail-oriented Administrative Assistant & Front Desk Receptionist to support our daily operations and deliver an excellent experience for…
Added 1 day ago
SS
Licensed Administrator - In Office - Burlington, Ontario, Canada
SCM Services d’assurances
Burlington, ON
- Full-time
Administrative support to the district/branch manager, assistant branch manager and property supervisor as needed
Added 3 days ago
Assistant Spa Manager
Wickaninnish Inn
Tofino, BC
Join our Spa Team as an Assistant Spa Manager where you have the opportunity to learn and grow in a Relais & Châteaux property recognized by Forbes, Michelin Key, AAA Four Diamond, and…
Added 3 days ago
GT
Administrative Assistant – Bathurst
Guardian Tanks
Saint-Quentin, NB
- Full-time
Reporting to the Plant Manager, the Administrative Assistant provides versatile administrative support to the Bathurst operations. This person serves as the main on-site administrative…
Added 4 days ago
ST
Program Assistant
Strides Toronto
Toronto, ON
- $46,662 to $54,339 CAD / year
- Contract
This is an existing vacancy for one (1) full-time contract Program Assistant for the Help Ahead program. The Program Assistant provides a broad range of administration support to the Help…
Added 5 days ago
SH
Diagnostic Imaging Clerk
Shared Health-Soins Communs
Winnipeg, MB
- Full-time
Under the general supervision of the Diagnostic Imaging (DI) Manager of Operations, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface…
Added 5 days ago
PM
Administrative Assistant
Prairie Mountain Health
Erickson, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 5 days ago
GH
Volunteer Administrative Assistant
Great Heights, Calm Minds Psychology
Calgary, AB
- Full-time
Working alongside our Office Manager and Clinical Director, you will assist with a variety of office admin and marketing admin tasks. Because this is a newly created role, responsibilities…
Added 5 days ago
BL
Reception + Office Services Assistant (Victoria)
BC Legal Management Association
Victoria, BC
- Other
The Reception + Office Services Assistant functions as the “face of the firm” and plays an important role in representing the firm’s character and values by providing front-desk and…
Added 5 days ago
MT
Reception + Office Services Assistant
Miller Titerle Law Corporation
Victoria, BC
- Full-time
The Reception + Office Services Assistant functions as the “face of the firm” and plays an important role in representing the firm’s character and values by providing front-desk and…
Added 5 days ago
Operational Assistant
Amrize
Ottawa, ON
The Operational Assistant provides essential front-office reception and operational administrative support to the Aggregates and Ready-mix management teams and site teams including the…
Added 6 days ago
DC
Administrative Assistant - Reception (Casual)
Dillon Consulting Limited
Toronto, ON
- Part-time
Your OpportunityWe are currently seeking motivated candidates for the position of Administrative Assistant - Reception (Casual) in our Downtown Toronto office to fill an existing vacancy.…
Added 6 days ago
NB
Administrative Receptionist
National Bank of Canada
Winnipeg, MB
- Part-time
This position reports to the Assistant Manager, Administration. You will work closely with Administration team members and interact regularly with employees across the organization,…
Added 6 days ago
PM
Administrative Assistant
Prairie Mountain Health
Neepawa, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 6 days ago
SA
Clinic Assistant- Cardiac Cath Lab- Temporary Full Time (2)
Sault Area Hospital
Sault Ste. Marie, ON
- Full-time
…and visitors. Daily routines include: data entry, reporting, reception and customer service, document distribution and ordering and monitoring of supplies; some special assignments may…
Added 6 days ago
LH
2600002710 - Administrative Assistant
Lakeridge Health
Oshawa, ON
- Full-time
Reporting to the Manager of Research, the Administrative Assistant II provides administrative and operational support to the Research Program and Director. This role requires exceptional…

Prairie Mountain Health

Administrative Assistant

Erickson, MB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

Qualifications

Grade 12 education (MB Standards)
Graduate and/or certification from a recognized Business Administration Program
Three (3) years equivalent full-time experience in the last five years in an administrative, financial or relevant health related discipline
Other combinations of education and experience may be considered
Province of Manitoba Class 5 Drivers License and access to a personal vehicle to provide service within the Prairie Mountain Health.
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated leadership and supervisory ability
Demonstrated ability in maintaining effective interpersonal working relationships required
Demonstrated critical thinking skills required
Demonstrated sound organizational skills, and the ability to work independently
Demonstrated written and oral communication skills
Demonstrated professional and personal commitment for professional development, lifelong learning and continuing education
Ability to prioritize in a changing environment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis

Position Summary

Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities of Prairie Mountain Health functioning within the facility /program of their position. Within their delegated authority, the Administrative Assistant is responsible for decision-making, supervision and management of a work unit, performing diverse and routine to complex administrative work that may involve supervision of staff. The Administrative Assistant participates with an interdisciplinary team within the program(s) portfolio and regional team structure. The Administrative Assistant functions in a confidential labour relations capacity in matters relating to labour relations.

Responsibilities

Overview:

Administrative Support

Manages Director/Regional Manager/Manager schedule; makes travel arrangements; monitors e-mails redirecting or responding as appropriate.
Attends meetings, documents minutes of meetings and follows-up, as required.
Maintains employee personnel files, if applicable; acts as a contact for employee questions; prepares letters of offer; completes appropriate documentation for benefit plans/LOA’s; ensures appropriate authorization for absences or schedule adjustments and records electronically or forwards documentation to scheduling.
Develops and maintains central filing system for Director/Regional Manager/Manager, including management of records retention according to regional policies.

Reception

Responds directly, redirects or brings to the attention of others, telephone and personal enquiries/complaints from programs and departments, community groups, agencies and citizens.
Responds tactfully, screens and refers appropriately

Supervises/Manages staff

Orientates, trains and coaches staff.
Provides directions to staff as necessary.
Facilitates a positive work environment through supporting an empowered model of decision-making.
Demonstrates knowledge of communication principles and communicates respectfully with all staff, both individually and as a group, to promote efficient/effective functioning.
Acts as a resource for staff regarding software applications within the program.
Contributes to change processes through effective role modeling, support and delegation.
Assists with ensuring compliance with the Prairie Mountain Health policies, professional standards, ethical practice and other regulations or standards as appropriate.

Complaints Management

Assesses complaint; and determines appropriate resolution.
Follows-up and provides appropriate communication.
Monitors and trends data.

Schedule Management

Develops master rotations.
Problem solves related to vacant shifts and position.
Leads vacation planning, including conducting meetings with staff. Analytical Review
Develops Business Case/SBAR including research, analysis and providing recommendations.
Monitors, analyzes and reports trends in concerns and complaints.
Assists with planning, implementation and evaluation of new programs.

Conflict Resolution – Program/Department and Interdepartmental

Resolves complex issues within established policies and procedures and areas of expertise.

Financial and Capital Budget and Variance Reporting Management

Prepares of budget documentation.
Monitors financial accounts and monthly financial statements.
Processes financial transactions
Assists /leads the variance analysis and forecasting process for the program and submits the required reports to the Finance department.
Prepares documentation for capital acquisition process including researching products and pricing, in consultation with Materiel’s Management as required.
Approves spending within delegated authority and may include interaction with vendors.
Ensures monthly statistical and management reports are completed and distributed as appropriate.

Human Resources Management

In consultation with Human Resources, interprets Collective Agreement, including Doctors Manitoba, if applicable.
Participate in staff recruitment efforts and processes.
Performance Management; Attendance Management; Ability Assistance.

Other

Contributes to a healthy environment through Respectful Workplace Wellness initiatives/presentations etc.
Participates as a member of the health care team.
Adheres to established policies and procedures.
Carries out activities in a self-directed, responsible manner, which reflects legal ethical and practice standards.
Completes special projects as may be assigned by the respective Director/Manager.
Other duties as assigned.

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More about this job

Responsibilities

Provides administrative support to management, including scheduling, correspondence, meeting minutes, records, reception, and employee documentation. Supervises and supports staff, manages scheduling and complaints, contributes to financial and human resources processes, and prepares analyses and reports.

Requirements

Requires Grade 12 education and/or completion of a recognized Business Administration program, plus three years of equivalent full-time relevant experience within the last five years; other combinations may be considered. Candidates need a Manitoba Class 5 driver's licence and access to a personal vehicle, proficiency with Microsoft applications, and demonstrated leadership, communication, organizational, critical-thinking, and interpersonal abilities.

Skills

Administrative Support
Staff Supervision
Microsoft Office
Scheduling
Financial Reporting
Budget Management
Human Resources Administration
Complaint Resolution
Conflict Resolution
Business Case Development
Records Management
Communication
Critical Thinking
Organization
Confidentiality
Interpersonal Relationships

Visa sponsorship

Not detected in the job text

Keywords

Prairie Mountain Health
Administrative Support
Business Administration
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
Internet Applications
Information Technology
Records Retention
Personnel Files
Labour Relations
Collective Agreement
Schedule Management
Master Rotations
Complaint Management
Conflict Resolution
Business Case
SBAR
Budget Management
Variance Analysis
Financial Forecasting
Capital Acquisition
Human Resources
Recruitment
Performance Management
Attendance Management
Confidentiality
Class 5 Driver's Licence

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