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Added 5 mins ago
Site Superintendent Calgary
TalentSphere Staffing Solutions
Kelowna, BC
Full-time
Work with the Project Manager, develop and maintain master project schedule with input from subcontractors
Added 5 mins ago
Administrative Assistant 6
City of Saint John
Saint John, NB
Full-time
Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
Added 5 mins ago
Temporary Administrative Assistant 6 (up to 12 months)
City of Saint John
Saint John, NB
Temporary
Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
Added 5 mins ago
PLM Project Manager – 3DEXPERIENCE
Techso
Montreal, QC
Full-time
Techso is looking for a PLM Project Manager – 3DEXPERIENCE to lead a large-scale project based in America.
Added 5 mins ago
Assistant Manager - Food and Beverage Operations
Marriott International
Halifax, NS
Full-time
…benefits, Paid time off + birthday day, Employee Assistance program, travel perks & discounts, Gym access, Inclusive culture & career…
Added 5 mins ago
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
Full-time
Reporting to the Vice President, Corporate Services & Chief Financial Officer, the Manager, Finance, Performance and Analytics supports the hospital's strategic objectives, performance…
Added 5 mins ago
Director of Marketing
BinSentry
Kitchener, ON
$150,000 to $185,000 CAD / year
Full-time
through to team development and executive strategy.
Added 5 mins ago
Temporary Community Safety Services Manager
City of Saint John
Saint John, NB
Full-time
The City of Saint John is seeking qualified applications for the position of Temporary Community Safety Services Manager with Growth and Community Services for a term up to 2 years. The…
Added 5 mins ago
Manager, Client Reporting
Royal Bank of Canada
Toronto, ON
Full-time
A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
Added 5 mins ago
Senior Manager, Portfolio Governance and Controls
Royal Bank of Canada
Toronto, ON
Full-time
We are seeking a dynamic Senior Manager to join our Project and Portfolio Governance team. This role is critical in ensuring robust oversight, risk management, and regulatory compliance…
Added 5 mins ago
Client Advisor
Royal Bank of Canada
NS · ST. MARY'S, Nova Scotia
Part-time
…capabilities, you can build a great career with us as a future Account Manager/Banking…
Added 5 mins ago
Audit Manager, ICFR Operations, Internal Audit
Royal Bank of Canada
Halifax, NS
Full-time
As Audit Manager, ICFR Operations, Internal Audit, you will assist the transformation of RBC’s Next Generation of SOX, supporting the ongoing SOX IT control testing across RBC Enterprise.…
Added 20 mins ago
Sr Manager, Marketing Experience & UX Design
The Best Job Board
Toronto, ON · Greater Toronto Area, Canada
Full-time
We are seeking a Sr Manager of Marketing Experience and UX Design to lead the complete redesign of our marketing digital experience. You will lead a small team of UX designers in creating…
Added 20 mins ago
Production Supervisor
Stephano Group Ltd.
Toronto, ON · Etobicoke, ON
Full-time
…continuous improvement and acts as a mentor to support team in…
Added 20 mins ago
Assistant Store Manager Marshalls Burlington Power Centre
TJX Canada – Winners, Marshalls, HomeSense
Burlington, ON
$48,592.5 to $68,029.5 CAD / year
Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 51 mins ago
Laboratory Manager
University of British Columbia
Vancouver, BC · UBCV | Gordon B. Shrum Building (SHRM)
$5,692.25 to $8,179.5 CAD / month
Full-time
The McDiarmid Lab is seeking a Laboratory Manager to serve as the operational and scientific backbone of a new, rapidly growing research program at UBC’s School of Biomedical Engineering.…
Added 51 mins ago
PIA Client Relationship Associate
TD
Vancouver, BC
Full-time
…skills, we want to help you succeed. You’ll have regular career, development, and performance conversations with your manager, as well as access to an online learning platform and a variety…
Added 51 mins ago
Senior IT Auditor
ATCO
Calgary, AB
Full-time
Manage all phases of the audit lifecycle, including risk assessment, audit program development, testing, interviews, walkthroughs, reporting, documentation, and file close-out
Added 51 mins ago
Unit Clerk - Ambulatory Care
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Winnipeg, MB
Reporting to the Manager Health Services, or Nurse In-Charge and working as part of a multidisciplinary team, the incumbent receives patients to clinic/unit and ensures appropriate…
Added 51 mins ago
Health Care Aide - Home Care Program - Transcona Access
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager or designate, the Health Care Aide (HCA) assists clients/patients/ residents with activities of daily living, providing direct…
Added 51 mins ago
HSC - General Duty Nurse (N2) - Women's Health Mother Baby Unit
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager, Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 51 mins ago
Registered Nurse (N2) - Intensive Care Cardiac Sciences (ICCS)
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface Hospital, the Registered…
Added 51 mins ago
General Duty Nurse (N2) - Children's Emergency
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager, Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 51 mins ago
General Duty Nurse (N2) - Medicine
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…
Added 51 mins ago
Nurse 2 - Surgery - Orthopedic
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Winnipeg, MB
Under the general supervision of the Manager, Health Services, the Registered Nurse (RN) is responsible for providing professional registered nursing services for patients, including those…

Prairie Mountain Health

Administrative Secretary 2

Brandon, MB, Canada

Job type: Full-time
Apply by: Oct 21, 2026
Posting language: English
Posted: Sep 21, 2026

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Original job description

Qualifications

Grade 12 education (Manitoba Standards)
Certificate in Business Office Administration course or equivalent education
One (1) year related experience
Other combination of education and experience may be considered
Demonstrated knowledge of medical terminology
Demonstrated competency in using current office technology and equipment
Province of Manitoba Class 5 Drivers Licence, or equivalent from province of residence, and access to a personal vehicle to provide service within Prairie Mountain Health
Proficiency with Microsoft programs (Outlook, Word, Excel, Access and PowerPoint), as well as Internet applications and other Information Technology
Demonstrated organizational skills, and the ability to work independently
Demonstrated problem solving and decision making skills
Demonstrated flexibility to facilitate changes in techniques and procedures in a changing environment
Demonstrated knowledge and competence of skills and concepts related to the position
Demonstrated communication skills
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis
Ability to respect and promote a culturally diverse population
Ability to work effectively and maintain positive working relationships with co-workers, clients and within interdisciplinary team

Position Summary

The Administrative Secretary 2 will provide clerical and administrative support functions for all of the staff and clients who receive services from the program that they support. The Administrative Secretary 2 functions as an integral part of the Health Care Team and performs all duties in accordance with the Mission, Vision, Values, Policies and Procedures of Prairie Mountain Health.

Responsibilities

Overview:

Provides secretarial support services to a multi-disciplinary team of health care professionals as well as represent the program to outside agencies.
Sensitive toward the needs of the consumer is essential by ensuring clients are received and provided service with courtesy, respect, privacy, and efficiency.
Provides clerical support to the program staff and Managers by performing any or all of the following duties:
Provides reception duties including directing incoming calls
Responsible for client appointment scheduling, cancelling, reminders and documentation as per program requirements
Uses appropriate electronic record programs appropriate for task
Organizes and maintains filing systems by program requirements
Ensures incoming and outgoing mail is prepared and distributed for all program staff and managers as required
Prepares reports and data and distributes as necessary
Assists with booking meeting space and preparations, and book equipment needs as required.
Provides support for meeting minutes: taking, processing and distributing as required.
Provides Telehealth service support as required
Maintains and orders specific program forms and offices supplies
Archives information as per policy
Provides clerical support for photocopying, collating and distribution of materials
Processes documents such as minutes, letters, memos, reports, forms and agendas as directed
Ensures all communication functions (mail, email, photocopying, faxing, telephone) are performed as required in accordance with PHIA legislation.
Takes the lead in arranging for equipment ordering and repair as required.
Accepts orders, receives, completes and tracks requests made to the program.
Maintains inventories and supplies in coordination with Materials Management.
Ensures that the program entry area presents in a welcoming, professional organized manner.
Provides the necessary database development and data entry support to program.
Manages petty cash, billings, process payments, balance and reconcile as required.
Provides support, assistance with orientation, and backup to other Administrative Secretaries as required.
Provides administrative support to other departments as requested.
Enters and maintains payroll schedules for program staff and Managers as required.
Manages assigned workload ensuring prioritization and organization to meet the demands of the programs and services.
Reports urgent matters to appropriate Manager or Director immediately.
Other duties as assigned.

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More about this job

Responsibilities

Provides comprehensive clerical and administrative support to a multi-disciplinary health care team and their clients. Key duties include managing reception, scheduling appointments, maintaining filing systems, and handling financial tasks like petty cash and billings.

Requirements

Requires a Grade 12 education and a certificate in Business Office Administration or equivalent, along with one year of related experience. Candidates must possess a Class 5 Driver's License, proficiency in Microsoft Office, and knowledge of medical terminology.

Skills

Medical Terminology
Microsoft Office
Appointment Scheduling
Reception
Data Entry
Records Management
Problem Solving
Communication
Organizational Skills
Confidentiality
Payroll Scheduling
Petty Cash Management

Visa sponsorship

Not detected in the job text

Keywords

Medical Terminology
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft Access
Microsoft PowerPoint
PHIA Legislation
Telehealth
Healthcare Administration
Records Management
Payroll
Billing
Office Technology
Administrative Support
Prairie Mountain Health

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