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Added 12 mins ago
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Prairie Mountain Health

Clerk III - Nutrition Services

Brandon, MB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

Qualifications

Grade 12 education (Manitoba Standards)
Completion of any of the following-Dietary Aide Level 2, Diet Technician Course, Nutrition and Diet Therapy Course; or equivalent combination of education and experience
Current Food Handler Training Certificate Level 1 or willing to obtain within 6 months
Experience working with Hospitality Suite software preferred
Required proficiency in computing skills, including Microsoft Office programs (Outlook, Word, Excel, Access and PowerPoint) and internet applications
A good working knowledge of regular and therapeutic menus
Demonstrated organizational skills, and the ability to work independently
Demonstrated communication skills
Demonstrated flexibility to facilitate changes in techniques and procedures
Ability to display independent judgment
Ability to respect and promote a culturally diverse population
Ability to respect and promote confidentiality
Ability to perform the duties of the position on a regular basis

Position Summary

Under the supervision of the Area Manager or Manager, Nutrition Services, the Clerk III Nutrition Services is responsible for the provision of a variety of clerical and administrative support duties for the Nutrition Services department such as menu marking, checking beltline/meal trays and dining room meals, patient/resident interviews, malnutrition screening and weight monitoring, scheduling Nutrition Services staff for the coverage of illness, and vacation. The Clerk III Nutrition Services may also be required to perform on call staffing duties for the Manager, Nutrition Services and additional duties as assigned.

Responsibilities

Overview:

Coordinate and document staffing requests for shift trades and requested leave.
May be responsible for scheduling Nutrition Services staff and maintaining all related paper and electronic data in assigned sites.
Accurately process patient/resident diet orders, including marking standard and therapeutic menus.
Update computer/manual records to maintain an accurate file of patient/resident diet orders and related documentation. Communicate required information to other Nutrition Services staff.
May interact with patient/resident and family members individually or as part of the the health care team during care conferences to:

monitor/review satisfaction and intake
obtain food preferences
complete patient/ resident malnutrition screening tool
review intake of nutrition supplements
assist patient/residents with menu selections and personal diets.

May review patient/resident weights and calculate weight changes for review by Registered Dietititan.
Check patient/resident meal trays:

responsible for taste panel before beltline starts to check food quality and temperature
ensures that beltline starts on time
checks that patient/resident meal trays are accurate and neat in appearance

Coordinate all food, cleaning, paper and miscellaneous supply purchases required for Nutrition Services sites.
Count food deliveries when on site.
Collecting and counting money.
Complete invoice coding, documentation (both electronically and manually) and submission to region.
Initiate and document credit/replacement for any missing or damaged supplies.
Complete annual food inventories and costing.
Complete catering costing and charges to internal departments.
Complete monthly meal program invoicing.
Document meal statistics and monthly submission to Finance.
Revise and distribute departmental production forms.
Prepare and distribute monthly departmental audits, administrative memorandums and departmental communications for all sites.
Compile and record monthly audit data.
Organize and schedule staff attendance at mandatory in-services, education events or other meetings with Manager as required.
Record and distribute departmental meeting minutes.
Update and maintain MSDS binders
Perform ongoing record keeping and filing.
Complete Maintenance work order requisitions as required.
Report departmental needs to Manager.
Perform on call staffing relief duties during Manager’s absence as required.
In the absence of the Nutrition Services Supervisor or Manager, assumes a leadership role in coordinating the Nutrition Services for the facility, including the daily supervision of the Nutrition Services staff at the facility level and required quality assurance processes.
Maintain confidentiality on all matters relating to staff, patients and residents Prairie Mountain Health.
Maintain standards of operation established by facility.
Sundry duties as assigned.

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More about this job

Responsibilities

Provides clerical and administrative support for Nutrition Services, including processing diet orders, marking menus, coordinating staff schedules, maintaining records, and managing purchasing, invoices, inventories, and meal statistics. Checks meal quality and accuracy, supports patient and resident nutrition monitoring, and may coordinate facility-level operations and staff in the absence of a supervisor or manager.

Requirements

Requires Grade 12 education under Manitoba standards and completion of a dietary aide, diet technician, or nutrition and diet therapy course, or an equivalent combination of education and experience. Candidates need Food Handler Training Level 1 or willingness to obtain it within six months, computer proficiency, menu knowledge, and demonstrated organizational, communication, flexibility, independent judgment, confidentiality, and cultural respect.

Skills

Menu Marking
Diet Order Processing
Staff Scheduling
Nutrition Screening
Weight Monitoring
Food Quality Control
Inventory Management
Invoice Processing
Microsoft Office
Hospitality Suite Software
Record Keeping
Communication
Organization
Confidentiality
Independent Judgment
Culturally Responsive Service

Visa sponsorship

Not detected in the job text

Keywords

Nutrition Services
Dietary Aide Level 2
Diet Technician Course
Nutrition and Diet Therapy Course
Food Handler Training Certificate Level 1
Hospitality Suite Software
Microsoft Office
Outlook
Word
Excel
Access
PowerPoint
Internet Applications
Therapeutic Menus
Diet Orders
Malnutrition Screening
Nutrition Supplements
Weight Monitoring
Food Quality
Food Temperature
Staff Scheduling
Inventory Management
Invoice Coding
Meal Statistics
Catering Costing
Quality Assurance
MSDS Binders
Patient and Resident Care
Confidentiality

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