Property Administrator
- Hamilton, ON, Canada
$39,000 to $45,000 CAD / year · Full-time
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Job details
- Pay
- $39,000 to $45,000 CAD / year
- Job type
- Full-time
- Apply by
- Working hours
- 40 hours per week
- Posting language
- English
- Posted
Original job description
Immediate opening.
Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.
This position serves two co-op housing communities one in Hamilton and one in Burlington. A candidate with a vehicle to travel between the two sites is preferred.
The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding a solution.
We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable.
Candidate must have strong people, administrative and organizational skills.
Salary range is $39-45K per year. Candidates must be comfortable providing services to diverse communities.
This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one evening board meeting per month and one late night open office (11 am to 7 pm) per week is required.
The role of the Property Administrator is to act as:
Office Administration And Routines
Working in property management is a secure, stable, challenging and rewarding career for individuals who like to work hard, keep busy, and solve problems.
This position serves two co-op housing communities one in Hamilton and one in Burlington. A candidate with a vehicle to travel between the two sites is preferred.
The Property Administrator plays a vital role in the day-to-day management of a housing community including providing kind and courteous services to residents, dealing with maintenance contractors, and finding a solution.
We are looking for a self-directed mature, self-motivated, kind, and efficient person who is down-to-earth, friendly, cheerful and approachable.
Candidate must have strong people, administrative and organizational skills.
Salary range is $39-45K per year. Candidates must be comfortable providing services to diverse communities.
This is a full-time job, 40 hours per week, Monday to Friday. Attendance at one evening board meeting per month and one late night open office (11 am to 7 pm) per week is required.
The role of the Property Administrator is to act as:
- The agent of the management team.
- Resource person for the management team, other staff, committees, and client/visitors.
- The first point of contact for residents and to work with the management team in:
- Setting objectives, goals, by-laws, and management procedures.
- Making sure that these and other basic controls are in place and are followed.
- The Administrator carries out this role in three major areas of responsibility. They are:
- Financial management.
- Resident relations.
- Office and administrative management.
Office Administration And Routines
- The Administrator is responsible for an efficient administration of the office and its systems.
- Make credit union and/or bank deposits.
- Control the petty cash system.
- Producing and circulating reports, minutes, agendas and other documents when needed.
- Make room bookings for members.
- Personal use of the meeting room.
- Order office supplies.
- Organize re-cycling of office paper.
- Handle deliveries and mail.
- Handle reception and telephone during open office hours.
- Take recorded telephone messages and pass them to the appropriate person.
- Maintain parking records in the office and on-call book. Assign parking spaces to members.
- Administer the Parking By-law.
- Send notices of late payments, arrears, NSF cheques and reminders of payments due.
- Setting up a complete filing system for all records, documents and minutes.
- Circulating reports, minutes, agendas and other documents when needed.
- Inquiries, applicants and new members.
- Reply to inquiries and receive application forms.
- Photocopy applications, move-in kits, by-laws and other information for applicants or new members.
- Help to organize information sessions and prepare materials for interviews.
- Process applications.
- Follow co-op procedures in coordinating move-out and move-in.
- Support the membership committee.
- Contact utility companies when occupants move out and new members move in
- Process the move-out charges and details.
- Reply to members.
- Inquiries and concerns and refer them to the staff person who can respond to them.
- Work with the manager to prepare and deliver material for members' meetings.
- Work with the manager to prepare for members' meetings.
- Work with the manager to review annual applications for housing charge assistance and calculate housing charges.
- Send notices of housing charge changes and other notices as the manager directs.
- Prepare cheque requisitions and cut cheques.
- Making all deposits on time.
- Controlling the petty cash system.
- Reviewing financial statements.
- Giving members notice of changes to housing charges.
- Issuing late payment, arrears and N.S.F. notices.
- Calculating housing charges and adjustments.
- Reviewing applications for subsidy and conducting annual income verification.
- Maintaining external, internal and subsidy waiting lists.
- Setting up confidential files for households receiving subsidies.
- Experience with residential housing administration is an asset.
- Skilled in using accounting-related computer software is an asset.
- The capacity to consistently provide professional, kind, caring customer service is an asset.
- A positive, helpful and friendly attitude is an asset.
More about this job
Responsibilities
Manage day-to-day administration and resident services for two co-op housing communities, including reception, records, applications, move-ins and move-outs, meetings, and coordination with contractors and staff. Handle financial administration such as deposits, petty cash, cheque requisitions, housing charges, arrears notices, subsidy applications, and waiting lists.
Requirements
The employer seeks a self-directed, mature, friendly, and efficient candidate with strong interpersonal, administrative, and organizational skills who can serve diverse communities. Residential housing administration experience and accounting software skills are assets; a vehicle for travel between the Hamilton and Burlington sites is preferred.
Skills
- Customer Service
- Resident Relations
- Administrative Skills
- Organizational Skills
- Financial Administration
- Accounting Software
- Communication
- Problem-Solving
- Records Management
- Application Processing
- Meeting Coordination
- Housing Charge Calculations
- Subsidy Administration
- Parking Administration
- Office Management
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Finance & Accounting
- Management & Leadership
Keywords
- Property Management
- Co-op Housing
- Resident Relations
- Financial Management
- Office Administration
- Customer Service
- Accounting Software
- Bank Deposits
- Petty Cash
- Cheque Requisitions
- Financial Statements
- Housing Charges
- Arrears Notices
- Subsidy Applications
- Income Verification
- Waiting Lists
- Move-In Coordination
- Move-Out Coordination
- Parking By-Law
- Records Management
- Meeting Coordination
- Application Processing
- Contractor Coordination
- Reception
- Diverse Communities