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Added 4 mins ago
UO
Engagement and Learning Coordinator
University of Victoria
Victoria, BC
- Full-time
…Services Working Group (LIRSWG), the Engagement and Learning Coordinator (ELC) manages the design, coordination, and continuous improvement of a structured, sustainable program of general…
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Precision Specialized Inc.

Permit Coordinator

Burford, ON, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Nov 8, 2026
Posting language: English
Posted: Oct 9, 2026

Original job description

About Precision Specialized

Precision Specialized is a transportation company specializing in the safe and efficient movement of oversized, overweight, and specialized freight. Our team works closely with customers, drivers, operations, and regulatory authorities to coordinate complex transportation requirements and deliver reliable solutions.

We are currently seeking a highly organized and detail-oriented Permit Coordinator to join our Operations team. This position plays an important role in ensuring that specialized shipments are properly permitted, compliant, and prepared for safe transportation.

Position Summary

The Permit Coordinator is responsible for obtaining and coordinating the permits, approvals, and documentation required for the movement of oversized, overweight, and specialized loads.

Working closely with Dispatch, Operations, drivers, customers, and government authorities, the Permit Coordinator will review load specifications, identify permit and routing requirements, secure the appropriate documentation, and communicate any restrictions or special conditions associated with each shipment.

The ideal candidate is highly organized, comfortable working in a fast-paced transportation environment, and able to manage multiple time-sensitive permit requests while maintaining a high level of accuracy.

Key Responsibilities

Apply for and obtain oversize and overweight permits for specialized shipments across applicable Canadian and U.S. jurisdictions.
Review shipment specifications, including dimensions, weight, axle configuration, origin, destination, and proposed routing, to determine permit requirements.
Coordinate permits with provincial, state, municipal, and other regulatory authorities as required.
Review approved permits carefully and communicate all applicable routing restrictions, travel windows, curfews, escort requirements, and special conditions to Operations and drivers.
Work closely with Dispatch and Operations to ensure permits are secured before scheduled departures.
Assist with route planning by identifying potential restrictions involving bridge clearances, road limitations, construction zones, seasonal restrictions, weight restrictions, and other obstacles.
Determine when pilot cars, escorts, utility coordination, or additional approvals may be required.
Monitor permit expiration dates and ensure documentation remains valid throughout the movement of the load.
Maintain accurate electronic records of permits, approvals, correspondence, and supporting documentation.
Provide drivers with the required permit packages and ensure documentation is complete prior to departure.
Respond quickly to last-minute changes involving routes, dimensions, weights, schedules, or permit requirements.
Communicate with government agencies and permitting authorities to resolve issues or obtain clarification when necessary.
Stay informed of changes to provincial, state, and federal regulations affecting oversized and overweight transportation.
Support Operations with additional administrative and compliance-related responsibilities as required.

Qualifications & Experience

Previous experience in transportation, trucking, logistics, dispatch, permitting, or specialized transportation is strongly preferred.
Experience obtaining oversize/overweight permits is considered a strong asset.
Knowledge of specialized transportation, heavy haul, open-deck, or oversized freight is an asset.
Familiarity with Canadian and/or U.S. transportation regulations and permitting requirements is preferred.
Strong geographical knowledge and an understanding of transportation routing.
Comfortable working with online permitting systems, transportation software, and Microsoft Office applications.
Strong written and verbal communication skills.
Excellent attention to detail and ability to work accurately with dimensions, weights, dates, routes, and regulatory documentation.
Strong organizational and time-management skills.
Ability to manage multiple shipments and priorities simultaneously.
Ability to work independently while collaborating closely with Dispatch and Operations.

What We're Looking For

We’re looking for someone who is:

Detail-oriented – Small errors in permitting can result in significant delays, so accuracy is essential.
Organized – You’ll be managing multiple permits, jurisdictions, deadlines, and shipments at the same time.
Proactive – You identify potential permitting or routing issues before they become operational problems.
Calm under pressure – Specialized transportation can change quickly, and you’re comfortable finding solutions when plans change.
A strong communicator – You can clearly communicate permit requirements and restrictions to drivers, dispatchers, customers, and regulatory authorities.
Team-oriented – You understand that permitting is an important part of the larger operational process and work closely with the entire team to keep freight moving safely and efficiently.

Why Join Precision Specialized?

Joining Precision Specialized means becoming part of a team operating in one of the most challenging and specialized areas of transportation. You’ll work alongside experienced transportation professionals and play a direct role in coordinating complex shipments that require careful planning, communication, and execution.

If you have a strong attention to detail, enjoy solving logistical challenges, and are interested in specialized transportation, we’d like to hear from you.

Precision Specialized is committed to providing an inclusive workplace and encourages applications from qualified candidates of all backgrounds.

Apply About employer

More about this job

Responsibilities

Obtain and coordinate permits, approvals, and documentation for oversized, overweight, and specialized shipments across Canadian and U.S. jurisdictions. Review shipment and route requirements, communicate permit conditions to operations and drivers, maintain accurate records, and resolve time-sensitive permitting issues.

Requirements

Previous experience in transportation, trucking, logistics, dispatch, permitting, or specialized transportation is strongly preferred, and oversize/overweight permitting experience is an asset. Candidates should have strong communication, organizational, geographical, and time-management skills, attention to detail, and the ability to manage multiple priorities using permitting systems and transportation software.

Skills

Permit Coordination
Oversize and Overweight Permitting
Route Planning
Transportation Regulations
Regulatory Compliance
Geographical Knowledge
Shipment Specification Review
Permit Documentation
Dispatch Coordination
Microsoft Office
Transportation Software
Online Permitting Systems
Written and Verbal Communication
Attention to Detail
Time Management
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Oversize Permits
Overweight Permits
Specialized Transportation
Heavy Haul
Open-Deck Freight
Transportation
Logistics
Dispatch
Operations
Canadian Regulations
U.S. Regulations
Provincial Authorities
State Authorities
Municipal Authorities
Route Planning
Bridge Clearances
Road Restrictions
Construction Zones
Seasonal Restrictions
Weight Restrictions
Pilot Cars
Escorts
Utility Coordination
Permit Expiration Dates
Electronic Records
Online Permitting Systems
Transportation Software
Microsoft Office
Regulatory Compliance

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