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Added 11 mins ago
SC
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Precision Well Servicing

Rentals Administrator

Cold Lake, AB, Canada

Full-time

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Job details

Job type: Full-time
Experience: 1-2+ years' proven working experience in an administrative role
Posting language: English
Posted: Oct 7, 2026

Original job description

Join the Precision Team!

Precision Well Servicing is currently seeking a motivated and detailed-oriented Rentals Administrator to join our team in Cold Lake.

Why Work for Precision?

At Precision, our people are at the heart of everything we do. We are committed to providing a supportive work environment where employees are valued, safety is a priority, and professional contributions are recognized.

When you join Precision, you'll enjoy:

Competitive, industry-leading compensation
Comprehensive group benefits plan
Defined Contribution Pension program with employer matching
Employee Share Purchase Plan with company matching
Supportive and engaged management team
The opportunity to work alongside a team of talented professionals in the oil and gas industry

About the Role

As a key member of our Rentals team, the Rentals Administrator plays an important role in ensuring our internal and external customers have the right equipment to get the job done safely and efficiently. This position is responsible for administrative support of our Rentals operations.

Essential Job Functions:

Coordinate purchase orders for rentals, repairs, maintenance, and third-party services.
Ensure accurate coding, cost allocation, and all customer requirements are met.
Maintain knowledge of rental fleet operations, customer contracts, equipment utilization, and supporting documentation to facilitate tracking and reporting.
Review work orders and supporting documents to prepare, validate, and process accurate customer invoices, including rental charges, repairs, and other billable items.
Resolve billing discrepancies, respond to customer inquiries, and submit invoices through customer portals and electronic invoicing systems.
Support financial reporting by preparing month-end accruals, maintaining records, generating operational and financial reports, and providing audit documentation as required.
Drive process improvements, ensure compliance with company policies and contractual obligations, and adapt to changing priorities.

Knowledge, Skills and Abilities:

Strong verbal and written communication skills with a customer-focused approach.
High level of professionalism, integrity, and confidentiality.
Excellent organizational, time management, and prioritization skills with the ability to meet deadlines.
Strong attention to detail, accuracy, information management, and problem-solving abilities.
Solid understanding of basic accounting and billing principles; proficient in Excel.
Experience with Cortex, OpenInvoice, ETS, or FileMaker is considered an asset.

Education and Experience Requirements:

High School or GED
Degree in related field preferred
1-2+ years' proven working experience in an administrative role

With an active and engaged operations team and the safest work practices in the industry; Precision is your first choice for a successful and rewarding career in oil and gas!

We thank all candidates for their interest in Precision Well Servicing, however only those selected for an interview will be contacted.

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More about this job

Responsibilities

The Rentals Administrator provides administrative support for rental operations, including managing purchase orders, equipment tracking, and maintenance records. They are also responsible for processing customer invoices, resolving billing discrepancies, and preparing financial reports.

Requirements

Candidates should have a high school diploma or GED, with a degree in a related field preferred. At least 1-2 years of administrative experience is required, along with proficiency in Excel and strong organizational skills.

Skills

Administrative support
Purchase orders
Cost allocation
Rental fleet operations
Invoicing
Billing discrepancy resolution
Financial reporting
Month-end accruals
Audit documentation
Communication skills
Organizational skills
Time management
Problem-solving
Accounting principles
Excel
Electronic invoicing

Benefits

Competitive compensation
Group benefits plan
Employer matching
Employee share purchase plan

Visa sponsorship

Not detected in the job text

Keywords

Rentals Administrator
Precision Well Servicing
Oil and gas
Purchase orders
Rental fleet
Invoicing
Cortex
OpenInvoice
ETS
FileMaker
Financial reporting
Month-end accruals
Billing
Administrative
Customer service
Data management
Compliance
Contractual obligations
Excel
Cost allocation

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