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Added 8 mins ago
Director, CX Business Systems
Braze
Toronto, ON
Oversee the full lifecycle of CX systems initiatives - from initiation and vendor selection through implementation, optimization, and governance
Added 23 mins ago
V
Senior Accounts Payable Specialist - 10 Month Contract
Vaco
Toronto, ON
- $75,000 to $95,000 CAD / year
- Contract
Act as backup to the AP Manager, supporting daily operations, vendor master maintenance, expense management, corporate/procurement cards, and payment processing.
Added 23 mins ago
HP
Property and Evidence Supervisor
Hamilton Police Service
Hamilton, ON
- $105,577 to $124,202 CAD / year
- Full-time
Under the direction of the Manager, Records, Property and Evidence, the Supervisor of the Property & Evidence Branch will supervise the activities of the Clerks involved in processing,…
Added 38 mins ago
Director of Service (Contact Centre)
Metergy Solutions
Toronto, ON
…will lead three direct reports: the Call Centre & Training Manager, Vendor Manager and WFM…
Added 38 mins ago
T
Manager, LTC Workforce Strategy & BOT Fulfillment
TD
Toronto, ON
- Full-time
manager translates approved demand into hiring, onboarding, governance, and delivery outcomes, coordinating business stakeholders, hiring managers, HR, vendors, procurement, and TD India…
Added 53 mins ago
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Temporary Workplace Coordinator
Career Group
Toronto, ON
- Temporary
…Toronto office. This role will work closely with the Experience Manager, based in New York, and will serve as a key partner in supporting workplace operations, employee experience, and the…
Added 53 mins ago
MS
Director of Service (Contact Centre)
Metergy Solutions
Toronto, ON
- $130,000 to $150,000 CAD / year
- Full-time
…will lead three direct reports: the Call Centre & Training Manager, Vendor Manager and WFM…
Added 1 hour ago
SE
Senior Project Manager
Stellarex Energy
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Stellarex Energy is seeking an experienced, highly structured Project Manager to lead the operational execution and baseline delivery of our prototype stellarator facility in the Greater…
Added 1 hour ago
KS
Project Manager
Kumaran Systems
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Experience with vendor engagement and third-party coordination
Added 1 hour ago
G
Cost Assurance Specialist/ Cost Manager
Gleeds
Toronto, ON
- Full-time
We are seeking a Cost Assurance Specialist/Cost Manager to support one of our major infrastructure projects in Canada. This role will provide commercial, financial, cost management and cost…
Added 1 hour ago
TH
Merchandising Associate Part Time (MONCTON)
The Home Depot
Moncton, NB
- Part-time
Partner with store representative to conduct inspections of returned and damaged items for Return to Vendor.
Added 1 hour ago
M
Senior Manager, Signalling
Metrolinx
Canada
- Full-time
Our Project Delivery and Integration team is looking for Senior Manager, Signalling to join the team to lead the delivery of the Lakeshore West Resignalling and ETCS L2 project. You will…
Added 1 hour ago
Cisco Partner Alliance Manager
Computacenter AG & Co. oHG
Toronto, ON · Markham/Toronto, ON
The Partner Alliance Manager will report to the and will be responsible for managing business-to-business relationship with assigned partners and vendors. Individual will manage product…
Added 2 hours ago
AL
Account Manager / Sales Representative
Allweather Landscape
Toronto, ON
- Full-time
We're looking for a confident, people-focused Salesperson / Maintenance Account Manager to grow our landscape maintenance and enhancement division. You'll build relationships with property…
Added 2 hours ago
M
RQ00833 - Program Manager - Senior
Maarut
Toronto, ON
- Contract
vendor teams with respect to the Public Health Data Utility and the
Added 3 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
…on-site position. You will report to the Shared Services AP Manager and will work as part of a team in a fully automated, full-cycle accounts payable role. If you are a people-person who…
Added 3 hours ago
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Tech Vendor Management Manager
lululemon
Vancouver, BC
- Full-time
Reporting to the Senior Director, Procurement, the Manager, Technology Vendor Management partners with business and technology stakeholders to ensure strategic suppliers deliver strong…
Added 4 hours ago
HP
Project Manager
Hartree Partners
Toronto, ON
- Full-time
Project Manager – Finance Technology Portfolio
Added 6 hours ago
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Infrastructure & Capital Projects - Office Manager, COM
Accenture Construct
Toronto, ON
- Full-time
Added 7 hours ago
AC
Senior Manager, Supply Chain
Aston Carter
Markham, ON
- $170,000 to $225,000 CAD / year
- Full-time
Coordinate vendor data, manufacturing, inspection activities, logistics, and material deliveries to meet project milestones and site requirements.
Added 8 hours ago
CO
Manager, Digital Solutions
City of Saint John
Saint John, NB
- Full-time
The Manager, Digital Solutions, is responsible for the delivery and ongoing management of the City’s enterprise applications, digital solutions, and data and information management…
Added 8 hours ago
CO
Application & Integration Technical Analyst
City of Saint John
Saint John, NB
- Full-time
Under the direction of the designated IT Manager, the Application and Integration Technical Analyst is a technical lead responsible for system architecture, data strategy, and integration…
Added 8 hours ago
HT
A/P Administrator
Husky Technologies
Bolton, ON
- Full-time
…on-site position. You will report to the Shared Services AP Manager and will work as part of a team in a fully automated, full-cycle accounts payable role. If you are a people-person who…
Added 10 hours ago
Government Services - Senior Manager of IT
Cree Nation Government
QC · Jamésie, QC
The Senior Manager of Information Technology provides strategic leadership, governance, operational direction and responsible oversight of IT budgets and investments for Cree Nation…
Added 10 hours ago
SC
Construction Project Manager
Sky Contracting Inc.
Toronto, ON
- Full-time
Sky Group of Companies is seeking an experienced and results-driven Project Manager to lead construction and renovation projects from inception to completion. This role requires a strategic…

Closed listing

Premier Project Consultants Ltd

Administrative Coordinator

Kitchener, ON, Canada

$60,000 to $75,000 CAD / year · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: $60,000 to $75,000 CAD / year
Job type: Full-time
Closing date: Mar 31, 2027
Experience: 2-5 years of experience in administration, project coordination, office administration or a similar role
Posting language: English
Posted: Oct 2, 2026

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Original job description

Archived listing. The details below describe a past opening.

We are seeking a highly organized, detail-oriented and tech-savvy Administrative Coordinator to support our project and office teams.

This role will provide day-to-day administrative support across multiple projects, helping ensure information, invoices, documentation and systems are accurate, organized and moving forward. The successful candidate will work closely with Project Managers and other internal teams, following up on outstanding items, maintaining accurate records and helping identify and resolve administrative issues before they become problems.

We are looking for someone who takes ownership, enjoys solving problems and is comfortable working with different personalities and priorities. This is an opportunity for someone who wants to build a long-term career with a growing organization and continue developing their responsibilities over time.

Key Responsibilities

Provide administrative support to Project Managers and the broader project team
Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval
Follow up with Project Managers to ensure invoices and other outstanding items are completed on time
Maintain accurate project information, records, spreadsheets and documentation
Complete data entry and maintain tracking systems for supplies, materials and other project information
Become a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members
Identify and resolve discrepancies, missing information and administrative issues, escalating when appropriate
Support contracts, agreements, reports and other project documentation as required
Work collaboratively with Project Managers, vendors and internal teams with different priorities and working styles
Identify opportunities to improve administrative processes, systems and workflows
Take on additional responsibilities as the role and organization continue to grow

Requirements

2-5 years of experience in administration, project coordination, office administration or a similar role
Exceptional organization, attention to detail and accuracy
Strong technology skills and the ability to quickly learn new systems and software
Experience with Procore is an asset
Basic accounting knowledge, including familiarity with invoices, coding and cost allocation
Construction, real estate development or other project-based experience is an asset
Strong communication and interpersonal skills, with the ability to work effectively with different personalities
Strong problem-solving skills and a proactive approach to identifying and resolving issues
Excellent follow-through and the ability to manage multiple priorities and deadlines
Proficiency with Microsoft Office, particularly Excel, Word and Outlook
Dependable, adaptable and interested in building a long-term career with the organization
Must be available to work in the office Monday to Friday

Benefits

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program (EFAP)
Virtual urgent care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at prostaff-hr@prostaffsolutionsca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

#INDPPC

About employer

More about this job

Responsibilities

Provide administrative support to project managers and teams by reviewing and routing invoices, following up on outstanding items, and maintaining accurate project records, spreadsheets, and documentation. Support Procore processes, resolve administrative discrepancies, assist with project documentation, and identify opportunities to improve workflows.

Requirements

Requires 2–5 years of administrative, project coordination, or similar experience, strong organization and accuracy, technology skills, and proficiency with Microsoft Office. Procore experience, basic accounting knowledge, and construction or other project-based experience are assets; strong communication, problem-solving, follow-through, and the ability to manage multiple priorities are also expected.

Skills

Organization
Attention To Detail
Accuracy
Technology Skills
Invoice Review
Basic Accounting
Cost Allocation
Procore
Microsoft Excel
Microsoft Word
Microsoft Outlook
Data Entry
Recordkeeping
Communication
Problem-Solving
Time Management

Benefits

Dental Benefits
Extended Health Benefits
Vision Care
Employee And Family Assistance Program (EFAP)
Virtual Urgent Care

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Project Coordination
Project Management
Invoice Review
Invoice Coding
Cost Allocation
Procore
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Data Entry
Tracking Systems
Project Documentation
Contracts
Agreements
Spreadsheets
Recordkeeping
Construction
Real Estate Development
Process Improvement
Workflow Improvement
Vendor Coordination
Deficiency Tracking
Office Administration

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