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Added 7 mins ago
C
Manager, Business Analyst - CHAPS / High-Value Payments
Cognizant
Toronto, ON
- Full-time
The working arrangements for this role are accurate as of the date of posting. This may change based on the project you're engaged in, as well as business and client requirements. Rest…
Added 7 mins ago
UO
Director, Research Infrastructure
University of Saskatchewan
Saskatoon, SK
- Full-time
Added 7 mins ago
AC
Vice President, Retail Branches
Assiniboine Credit Union
Winnipeg, MB
- Full-time
Lead and/or support cross-functional project teams.
Added 7 mins ago
JC
Real Estate Administrative Coordinator
JYSK Canada
Coquitlam, BC
- $50,000 to $60,000 CAD / year
- Full-time
Being flexible in working hours to meet deadlines or project requirements.
Added 7 mins ago
AC
Senior Accountant
Aston Carter
Vaughan, ON
- $85,000 to $90,000 CAD / year
- Full-time
The Senior Accountant performs and oversees full-cycle accounting activities to ensure accuracy, completeness, and compliance with applicable standards. This role serves as a subject matter…
Added 21 mins ago
A
Sr. SAP FI-CO Configuration Analyst : Toronto ON (Hybrid) : FTE
AceStack
Toronto, ON
- Full-time
Completes moderately complex project tasks within defined milestones. Makes recommendations for project resource requirements to project managers and/or systems leadership. Maintains…
Added 21 mins ago
D-
Gestionnaire de Projets TI Senior (contrat 24+ mois)
DELAN - IT Talent Solutions
Montreal, QC
- Contract
Aisance avec MS Project et les outils de gestion de portefeuille
Added 21 mins ago
B&
Construction Project Manager - Toronto
Burns & McDonnell
Toronto, ON
- Full-time
The Construction Project Manager supports the Engineer Procure Construct (EPC) Project Manager or Program Manager to oversee day-to-day operations from pre-construction through project…
Added 21 mins ago
JC
Real Estate Administrative Coordinator
JYSK Canada
Coquitlam, BC
- $50,000 to $60,000 CAD / year
- Full-time
Being flexible in working hours to meet deadlines or project requirements.
Added 21 mins ago
CG
Senior Manager, ERP
Calian Group
Ottawa, ON
- Full-time
Lead project portfolios, including upgrades, implementations, enhancements, integrations, and innovation initiatives
Added 21 mins ago
TA
Intermediate Accountant
The Arcticom Group
Calgary, AB
- Full-time
We are seeking an experienced and detail-oriented Intermediate Accountant to join our Finance team in Calgary. This is a full-time, on-site role reporting to the Regional Controller based…
Added 21 mins ago
T
Senior Business Program Analyst
TD
Toronto, ON
- Full-time
Share best practices, provide guidance to team members, and communicate project progress and emerging issues.
Added 21 mins ago
FA
Senior Accountant
FANUC America Corporation
Mississauga, ON
- $68,000 to $95,000 CAD / year
In this role, you would support the financial operations of FANUC Canada through a combination of project cost accounting and general ledger accounting responsibilities that help ensure…
Added 21 mins ago
Donation Processing Administrator, University Relations
University of Saskatchewan
Saskatoon, SK
Work collaboratively to support the administrative needs of University Relations and other project work and duties as assigned.
Added 36 mins ago
B
Executive Assistant, BDO Global
BDO
Toronto, ON
- Full-time
Practical project coordination or project management training.
Added 36 mins ago
VI
Manager, Yardi and Financial Systems
Vital Infrastructure Property Trust
Toronto, ON
- $110,000 to $130,000 CAD / year
- Full-time
Added 36 mins ago
CC
Bilingual Senior Service Manager - Hybrid
Canon Canada
Montreal, QC
- $117,100 to $131,800 CAD / year
- Full-time
Advanced project/process management skills are required to lead change adoption and guide teams through new service delivery models seamlessly. Execute regional transformation and service…
Added 36 mins ago
M
Sr. Specialist, Partner Rewards and Strategic Initiatives
Manulife
Toronto, ON
- Full-time
Added 51 mins ago
Senior Project Coordinator
Scotiabank
Toronto, ON
…Management portfolio. This role is primarily focused on strong project coordination, financial management, reporting, and stakeholder support, while progressively building delivery…
Added 51 mins ago
Senior Quality Engineer (ETL testing)
Scotiabank
Toronto, ON
Collaborate with project teams to support release readiness activities and ensure delivery quality.
Added 51 mins ago
GE
Lead Heavy Duty Mechanic
GFL Environmental Inc.
Coquitlam, BC
- Full-time
We appreciate all of the local communities we live and work in, and actively contribute to them through our flagship Full Circle Project
Added 51 mins ago
BO
Senior Developer, Dynamics 365 and Power Platform
Bank of Canada
Toronto, ON
- Full-time
…maintain co-operative working relationships with the other project members and IT…
Added 51 mins ago
D
Senior Consultant, Deal Transformation & Post Merger Integration
Deloitte
Toronto, ON
- Full-time
…Enterprise Profitability team, you will directly support our Project Managers. Your day-to-day responsibility will be to participate in a project team, quantifying and qualifying both…
Added 51 mins ago
BN
Manager, North America Tax & Financial Compliance
Bavarian Nordic
ON · Durham, ON
- Full-time
Added 51 mins ago
FC
Cost Control Manager
FCC Construcción
Toronto, ON
- Full-time
…of sustainable transportation in the region. Working on this project offers the unique opportunity to contribute to a transformative transportation program with long-term impact across one…

Premier Project Consultants Ltd

Project Administrator

Kitchener, ON, Canada

$60,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $60,000 to $75,000 CAD / year
Job type: Full-time
Apply by: May 3, 2027
Experience: 2-5 years of experience in administration, project coordination, office administration or a similar role
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a highly organized, detail-oriented and tech-savvy Project Administrator to support our project and office teams.

This role will provide day-to-day administrative support across multiple projects, helping ensure information, invoices, documentation and systems are accurate, organized and moving forward. The successful candidate will work closely with Project Managers and other internal teams, following up on outstanding items, maintaining accurate records and helping identify and resolve administrative issues before they become problems.

We are looking for someone who takes ownership, enjoys solving problems and is comfortable working with different personalities and priorities. This is an opportunity for someone who wants to build a long-term career with a growing organization and continue developing their responsibilities over time.

Key Responsibilities

Provide administrative support to Project Managers and the broader project team
Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval
Follow up with Project Managers to ensure invoices and other outstanding items are completed on time
Maintain accurate project information, records, spreadsheets and documentation
Complete data entry and maintain tracking systems for supplies, materials and other project information
Become a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members
Identify and resolve discrepancies, missing information and administrative issues, escalating when appropriate
Support contracts, agreements, reports and other project documentation as required
Work collaboratively with Project Managers, vendors and internal teams with different priorities and working styles
Identify opportunities to improve administrative processes, systems and workflows
Take on additional responsibilities as the role and organization continue to grow

Requirements

2-5 years of experience in administration, project coordination, office administration or a similar role
Exceptional organization, attention to detail and accuracy
Strong technology skills and the ability to quickly learn new systems and software
Experience with Procore is an asset
Basic accounting knowledge, including familiarity with invoices, coding and cost allocation
Construction, real estate development or other project-based experience is an asset
Strong communication and interpersonal skills, with the ability to work effectively with different personalities
Strong problem-solving skills and a proactive approach to identifying and resolving issues
Excellent follow-through and the ability to manage multiple priorities and deadlines
Proficiency with Microsoft Office, particularly Excel, Word and Outlook
Dependable, adaptable and interested in building a long-term career with the organization
Must be available to work in the office Monday to Friday

Benefits

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program (EFAP)
Virtual urgent care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at prostaff-hr@prostaffsolutionsca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

#INDPPC

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More about this job

Responsibilities

Provide administrative support to Project Managers and project teams by reviewing invoices, maintaining accurate project records and tracking systems, and following up on outstanding items. Support project documentation and Procore processes, resolve administrative discrepancies, and help improve workflows.

Requirements

Requires 2–5 years of administrative, project coordination, or similar experience, strong organization and accuracy, technology skills, and proficiency with Microsoft Office. Procore, basic accounting knowledge, and construction or other project-based experience are assets; strong communication, problem-solving, follow-through, and the ability to manage multiple priorities are also expected.

Skills

Project Administration
Organization
Attention To Detail
Data Entry
Invoice Review
Recordkeeping
Procore
Microsoft Excel
Microsoft Word
Microsoft Outlook
Basic Accounting
Cost Allocation
Communication
Problem-Solving
Process Improvement
Multitasking

Benefits

Dental Benefits
Extended Health Benefits
Vision Care
Employee And Family Assistance Program (EFAP)
Virtual Urgent Care

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Project Management
Procore
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Invoice Review
Invoice Coding
Cost Allocation
Data Entry
Project Documentation
Recordkeeping
Tracking Systems
Deficiency Tracking
Contracts
Vendor Coordination
Construction
Real Estate Development
Administrative Support
Process Improvement
Workflow Improvement
Problem-Solving
Deadline Management

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