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Added 13 mins ago
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- $60,000 to $75,000 CAD / year
Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval.
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Project Administrator
Premier Project Consultants Ltd
Kitchener, ON
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Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval
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Premier Project Consultants Ltd

Project Administrator

Kitchener, ON, Canada

$60,000 to $75,000 CAD / year · Full-time

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Job details

Pay: $60,000 to $75,000 CAD / year
Job type: Full-time
Apply by: May 3, 2027
Experience: 2-5 years of experience in administration, project coordination, office administration or a similar role
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a highly organized, detail-oriented and tech-savvy Project Administrator to support our project and office teams.

This role will provide day-to-day administrative support across multiple projects, helping ensure information, invoices, documentation and systems are accurate, organized and moving forward. The successful candidate will work closely with Project Managers and other internal teams, following up on outstanding items, maintaining accurate records and helping identify and resolve administrative issues before they become problems.

We are looking for someone who takes ownership, enjoys solving problems and is comfortable working with different personalities and priorities. This is an opportunity for someone who wants to build a long-term career with a growing organization and continue developing their responsibilities over time.

Key Responsibilities

Provide administrative support to Project Managers and the broader project team
Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval
Follow up with Project Managers to ensure invoices and other outstanding items are completed on time
Maintain accurate project information, records, spreadsheets and documentation
Complete data entry and maintain tracking systems for supplies, materials and other project information
Become a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members
Identify and resolve discrepancies, missing information and administrative issues, escalating when appropriate
Support contracts, agreements, reports and other project documentation as required
Work collaboratively with Project Managers, vendors and internal teams with different priorities and working styles
Identify opportunities to improve administrative processes, systems and workflows
Take on additional responsibilities as the role and organization continue to grow

Requirements

2-5 years of experience in administration, project coordination, office administration or a similar role
Exceptional organization, attention to detail and accuracy
Strong technology skills and the ability to quickly learn new systems and software
Experience with Procore is an asset
Basic accounting knowledge, including familiarity with invoices, coding and cost allocation
Construction, real estate development or other project-based experience is an asset
Strong communication and interpersonal skills, with the ability to work effectively with different personalities
Strong problem-solving skills and a proactive approach to identifying and resolving issues
Excellent follow-through and the ability to manage multiple priorities and deadlines
Proficiency with Microsoft Office, particularly Excel, Word and Outlook
Dependable, adaptable and interested in building a long-term career with the organization
Must be available to work in the office Monday to Friday

Benefits

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program (EFAP)
Virtual urgent care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at prostaff-hr@prostaffsolutionsca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

#INDPPC

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More about this job

Responsibilities

Provide administrative support to Project Managers and project teams by reviewing invoices, maintaining accurate project records and tracking systems, and following up on outstanding items. Support project documentation and Procore processes, resolve administrative discrepancies, and help improve workflows.

Requirements

Requires 2–5 years of administrative, project coordination, or similar experience, strong organization and accuracy, technology skills, and proficiency with Microsoft Office. Procore, basic accounting knowledge, and construction or other project-based experience are assets; strong communication, problem-solving, follow-through, and the ability to manage multiple priorities are also expected.

Skills

Project Administration
Organization
Attention To Detail
Data Entry
Invoice Review
Recordkeeping
Procore
Microsoft Excel
Microsoft Word
Microsoft Outlook
Basic Accounting
Cost Allocation
Communication
Problem-Solving
Process Improvement
Multitasking

Benefits

Dental Benefits
Extended Health Benefits
Vision Care
Employee And Family Assistance Program (EFAP)
Virtual Urgent Care

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Coordination
Project Management
Procore
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft Outlook
Invoice Review
Invoice Coding
Cost Allocation
Data Entry
Project Documentation
Recordkeeping
Tracking Systems
Deficiency Tracking
Contracts
Vendor Coordination
Construction
Real Estate Development
Administrative Support
Process Improvement
Workflow Improvement
Problem-Solving
Deadline Management

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