Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 25, 2026

Hiring at a glance

View jobs

Open jobs: 7,378
Employers: 3,482

Advertised starting pay

Average starting payCAD / hour: $31.19Across 936 listings
Average starting payCAD / year: $71,712Across 558 listings
Average starting payUSD / year: $73,007Across 21 listings
Average starting payCAD / month: $4,955Across 17 listings
Average starting payUSD / hour: $24.36Across 15 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%61 listings
Hybrid: 13%973 listings
On-site: 85%6,298 listings

Not specified: 1% (46 listings)

Employers hiring include Canada Post - Postes Canada (364), HealthCareersInSask.ca (124), Alberta Health Services (62).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Email me new jobs Save this search

Added 8 days ago
CP
Supply Chain Manager
Catalent Pharma Solutions
Strathroy, ON · CAN-Strathroy ON Adair
- Full-time
Added 8 days ago
M
Administrative Assistant
MNP
Winnipeg, MB
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 8 days ago
M
Administrative Assistant
MNP
Vancouver, BC
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…
Added 8 days ago
A
Regulatory Affairs Specialist – Abbott Medical Devices (Mississauga)
Abbott
Mississauga, ON
- $75,750 to $111,100 CAD / year
- Full-time
Added 8 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Nipawin, SK
- Full-time
Added 8 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Lloydminster, SK
- Part-time
Department: Community Health Services Administration
Added 8 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
Department: Community Health Services Administration - Administration
Added 8 days ago
BC
Event Coordinator
BioTalent Canada
Ottawa, ON
- $55,390 to $61,165 CAD / year
- Full-time
Added 8 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Ayer's Cliff, QC
Added 8 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Notre-Dame-de-Stanbridge, QC
Added 8 days ago
SA
Receptionist/Appointment Coordinator
Steele Auto Group
St. John's, NL
- Full-time
Added 8 days ago
MT
Bilingual Administrative Assistant, MT Academy
McCarthy Tétrault LLP
Toronto, ON
- Full-time
Added 8 days ago
S
Administrative Assistant/Project Coordinator
SGS
Burlington, ON
- Contract
The Admin / Junior Project Coordinator provides administrative, documentation, and project coordination support to the Burlington office and technical team. The rol
Added 8 days ago
HO
Constituency Assistant - Events and Outreach
House of Commons (Canada) / Chambre des communes (Canada)
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
The Office of Julie Dzerowicz, Member of Parliament for Davenport, serves constituents in one of Toronto's most diverse communities by providing federal government services, addressing…
Added 8 days ago
QM
Secrétaire médicale - mode hybride / Medical Secretary - Hybrid
Quantum Management Services Ltd.
Montreal, QC
- $22 to $29 CAD / hour
- Contract
Added 8 days ago
ME
Executive Assistant
Mark Edwards
Montreal, QC
- Full-time
Added 8 days ago
WF
Constituency Assistant - Events and Outreach
Working for a Member of Parliament / Travailler pour un(e) député(e)
Toronto, ON
- $50,000 to $55,000 CAD / year
- Full-time
The Office of Julie Dzerowicz, Member of Parliament for Davenport, serves constituents in one of Toronto's most diverse communities by providing federal government services, addressing…
Added 8 days ago
Executive Assistant, President and CEO (Temp)
Alberta University of the Arts
Calgary, AB
Added 8 days ago
Operations Supervisor - Kelowna, BC
Alpine Recruitment and Talent Attraction
Kelowna, BC · Vernon, BC
Added 9 days ago
Unit Clerk
HealthCareersInSask.ca
Regina, SK
Added 9 days ago
H
Unit Clerk
HealthCareersInSask.ca
Regina, SK
- Part-time
Added 9 days ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
- Part-time
Added 9 days ago
QM
Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $24 to $26 CAD / hour
- Temporary
…support, manage scheduling and documentation, and help ensure the office runs smoothly. This role is ideal for…
Added 9 days ago
FC
REGIONAL CHIEF PRIVACY OFFICER, TORONTO, ON - 12-MONTH PARENTAL LEAVE CONTRACT
Flight Centre Travel Group Canada
ON · Ontario, Canada
- Contract
Added 9 days ago
UK
Human Resources Administrator
Utilities Kingston
Kingston, ON
- $64,897.82 to $87,741.68 CAD / year
- Contract
…employee lifecycle, ensuring accurate, timely and confidential administration of employee information and HR processes. Serving as a key point of contact for employees, managers and…

Premier Project Consultants Ltd.

Administrative Coordinator

Kitchener, ON, Canada

Apply About employer

Applications open in a new tab.

Job details

Experience: 2–5 years of experience in administration, project coordination, office administration or a similar role.
Posting language: English
Posted: Oct 2, 2026

Original job description

We are seeking a highly organized, detail-oriented and tech-savvy Administrative Coordinator to support our project and office teams.

This role will provide day-to-day administrative support across multiple projects, helping ensure information, invoices, documentation and systems are accurate, organized and moving forward. The successful candidate will work closely with Project Managers and other internal teams, following up on outstanding items, maintaining accurate records and helping identify and resolve administrative issues before they become problems.

We are looking for someone who takes ownership, enjoys solving problems and is comfortable working with different personalities and priorities. This is an opportunity for someone who wants to build a long-term career with a growing organization and continue developing their responsibilities over time.

Key Responsibilities

Provide administrative support to Project Managers and the broader project team.
Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval.
Follow up with Project Managers to ensure invoices and other outstanding items are completed on time.
Maintain accurate project information, records, spreadsheets and documentation.
Complete data entry and maintain tracking systems for supplies, materials and other project information.
Become a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members.
Identify and resolve discrepancies, missing information and administrative issues, escalating when appropriate.
Support contracts, agreements, reports and other project documentation as required.
Work collaboratively with Project Managers, vendors and internal teams with different priorities and working styles.
Identify opportunities to improve administrative processes, systems and workflows.
Take on additional responsibilities as the role and organization continue to grow.

2–5 years of experience in administration, project coordination, office administration or a similar role.
Exceptional organization, attention to detail and accuracy.
Strong technology skills and the ability to quickly learn new systems and software.
Experience with Procore is an asset.
Basic accounting knowledge, including familiarity with invoices, coding and cost allocation.
Construction, real estate development or other project-based experience is an asset.
Strong communication and interpersonal skills, with the ability to work effectively with different personalities.
Strong problem-solving skills and a proactive approach to identifying and resolving issues.
Excellent follow-through and the ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office, particularly Excel, Word and Outlook.
Dependable, adaptable and interested in building a long-term career with the organization.
Must be available to work in the office Monday to Friday.

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program (EFAP)
Virtual urgent care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at prostaff-hr@prostaffsolutionsca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

#INDPPC

Apply About employer

More about this job

Responsibilities

The Administrative Coordinator provides day-to-day support to project teams by managing documentation, processing invoices, and maintaining accurate project records. They also act as a subject matter resource for Procore and help identify and resolve administrative issues to ensure project efficiency.

Requirements

Candidates must have 2–5 years of experience in administration or project coordination and possess strong technology skills. Proficiency in Microsoft Office and the ability to work effectively in an office environment are required.

Skills

Administrative support
Project coordination
Data entry
Invoice processing
Procore
Microsoft Office
Excel
Word
Outlook
Problem-solving
Communication
Attention to detail
Record keeping
Time management
Accounting knowledge

Benefits

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program
Virtual urgent care

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Project Management
Procore
Invoicing
Data Entry
Documentation
Microsoft Office
Excel
Construction
Real Estate Development
Cost Allocation
Workflow Improvement
Record Keeping
Administrative Support
Project Documentation

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