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Added 51 mins ago
SH
Women's Health Physician
Stem Health
Toronto, ON
- Contract
…under-treated at every turn. Stem Health is building a women's health program that takes that seriously: evidence-based, comprehensive, and grounded in the kind of physician relationship…
Added 51 mins ago
AC
construction project coordinator
ARCAN Construction Ltd.
Yellowknife, NT
- Full-time
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Added 1 hour ago
CO
Disability and Wellness Coordinator (temporary position up to two (2) years)
City of Saint John
Saint John, NB
- Temporary
…successful return-to-work plans. The Disability and Wellness Coordinator will collaborate with internal and external partners to ensure compliance with applicable legislation while…
Added 1 hour ago
GD
Administrative Assistant IV - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
Responsibilities: Reporting to the Senior Program Coordinator – Training & Employment, the Administrative Assistant 4 provides administrative and operational support to the delivery of…
Added 1 hour ago
CJ
public relations coordinator
Collège Jean-Eudes
Montreal, QC
- Full-time
Added 1 hour ago
L&
Lessons Coordinator
Long & McQuade Musical Instruments
Longueuil, QC
- Full-time
Added 1 hour ago
L&
Lessons Coordinator
Long & McQuade Musical Instruments
Longueuil, QC
- Part-time
Added 2 hours ago
NL
S2627-76 Mental Health Capacity Building Coordinator-Northern Lights School Division No. 69
Northern Lights Public Schools
Bonnyville, AB
- Full-time
S2627-76 MHCB – Program Manager - Successful Family Successful Kids (SFSK)
Added 2 hours ago
MC
Retail Location Coordinator
Midwest co-operative services
Saugeen Shores, ON
- $21 to $25.5 CAD / hour
- Full-time
Midwest Co-op is currently accepting resumes for the position of Retail Location Coordinator. Under the direction of the Retail Location Manager, the Retail Location Coordinator supports…
Added 2 hours ago
TL
Logistics Coordinator
Transx Ltd
Rosser, MB · Mississauga, ON
- Full-time
The TransX Group of Companies has an exciting opportunity for a Logistics Coordinator to join our Sales & Marketing department in Winnipeg. Reporting directly to the Director of Logistics…
Added 2 hours ago
JB
Jr. Project Manager - Jayman Living Mixed Use
Jayman Built
Calgary, AB
- $80,000 to $90,000 CAD / year
3-5 years in construction as a Project Coordinator, Project Engineer, or similar role.
Added 2 hours ago
HC
Human Resources Coordinator
Hartmann Canada Inc
Brantford, ON
- $60,000 to $62,000 CAD / year
- Full-time
Reporting to the Human Resources Manager, the HR Coordinator provides administrative and operational support across the Human Resources function and Head Office. The role is responsible for…
Added 2 hours ago
VI
HR Coordinator
VPI INC.
Mississauga, ON
- Up to $50,000 CAD / year
- Full-time
The Human Resources Coordinator provides administrative and operational support across a broad range of Human Resources functions, including full-cycle recruitment, onboarding, benefits…
Added 2 hours ago
BG
Purchasing Agent
BV GLAZING
Concord, ON
- $50,000 to $60,000 CAD / year
- Full-time
Participate upon hire in a company match RSP/DPSP program (2-year vesting period).
Added 4 hours ago
A
Communication and Marketing Coordinator
ANDRITZ
Pointe-Claire, QC
- Full-time
Added 4 hours ago
EP
Customer Care Coordinator
East Penn Canada: Backup Power Division
Courtice, ON
- Full-time
The Customer Care Coordinator is responsible for delivering exceptional front-line customer support to East Penn Canada customers across the country.
Added 4 hours ago
CS
Talent Acquisition Coordinator
Circuit Stream
Calgary, AB
- $55,000 to $65,000 CAD / year
- Full-time
The Talent Acquisition Coordinator (8 month contract) will play an important part in the large-scale recruitment and onboarding processes for Instructors, Teaching Assistants and Youth…
Added 5 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Gastroenterology
Added 5 hours ago
R|
Clinical Research Coordinator - Regulatory
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Women’s Health Research Unit
Added 5 hours ago
R|
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Obstetrics and Gynecology
Added 5 hours ago
R|
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Department / Research Program: Women’s Health Research Unit
Added 5 hours ago
R|
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 5 hours ago
R|
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Chronic Viral Illness Service Research team has an active research program, conducting numerous clinical trials each year to provide innovative research to their patients. Under the…
Added 5 hours ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…to the Tremplin Manager and the Principal Investigator, the Coordinator will contribute to the coordination, facilitation, evaluation, and continuous improvement of Tremplin activities in…
Added 5 hours ago
R|
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
Department / Research Program: Department of Obstetrics and Gynecology

Premier Project Consultants Ltd.

Administrative Coordinator

Kitchener, ON, Canada

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Job details

Experience: 2–5 years of experience in administration, project coordination, office administration or a similar role.
Posting language: English
Posted: Oct 2, 2026

Original job description

We are seeking a highly organized, detail-oriented and tech-savvy Administrative Coordinator to support our project and office teams.

This role will provide day-to-day administrative support across multiple projects, helping ensure information, invoices, documentation and systems are accurate, organized and moving forward. The successful candidate will work closely with Project Managers and other internal teams, following up on outstanding items, maintaining accurate records and helping identify and resolve administrative issues before they become problems.

We are looking for someone who takes ownership, enjoys solving problems and is comfortable working with different personalities and priorities. This is an opportunity for someone who wants to build a long-term career with a growing organization and continue developing their responsibilities over time.

Key Responsibilities

Provide administrative support to Project Managers and the broader project team.
Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval.
Follow up with Project Managers to ensure invoices and other outstanding items are completed on time.
Maintain accurate project information, records, spreadsheets and documentation.
Complete data entry and maintain tracking systems for supplies, materials and other project information.
Become a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members.
Identify and resolve discrepancies, missing information and administrative issues, escalating when appropriate.
Support contracts, agreements, reports and other project documentation as required.
Work collaboratively with Project Managers, vendors and internal teams with different priorities and working styles.
Identify opportunities to improve administrative processes, systems and workflows.
Take on additional responsibilities as the role and organization continue to grow.

2–5 years of experience in administration, project coordination, office administration or a similar role.
Exceptional organization, attention to detail and accuracy.
Strong technology skills and the ability to quickly learn new systems and software.
Experience with Procore is an asset.
Basic accounting knowledge, including familiarity with invoices, coding and cost allocation.
Construction, real estate development or other project-based experience is an asset.
Strong communication and interpersonal skills, with the ability to work effectively with different personalities.
Strong problem-solving skills and a proactive approach to identifying and resolving issues.
Excellent follow-through and the ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office, particularly Excel, Word and Outlook.
Dependable, adaptable and interested in building a long-term career with the organization.
Must be available to work in the office Monday to Friday.

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program (EFAP)
Virtual urgent care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at prostaff-hr@prostaffsolutionsca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

#INDPPC

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More about this job

Responsibilities

The Administrative Coordinator provides day-to-day support to project teams by managing documentation, processing invoices, and maintaining accurate project records. They also act as a subject matter resource for Procore and help identify and resolve administrative issues to ensure project efficiency.

Requirements

Candidates must have 2–5 years of experience in administration or project coordination and possess strong technology skills. Proficiency in Microsoft Office and the ability to work effectively in an office environment are required.

Skills

Administrative support
Project coordination
Data entry
Invoice processing
Procore
Microsoft Office
Excel
Word
Outlook
Problem-solving
Communication
Attention to detail
Record keeping
Time management
Accounting knowledge

Benefits

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program
Virtual urgent care

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Project Management
Procore
Invoicing
Data Entry
Documentation
Microsoft Office
Excel
Construction
Real Estate Development
Cost Allocation
Workflow Improvement
Record Keeping
Administrative Support
Project Documentation

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