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Added 2 mins ago
TU
Educational Coordinator
The University of British Columbia
Vancouver, BC
- $4,576 to $4,808 CAD / month
- Part-time
Added 2 mins ago
CC
Bilingual Commercial Sales Consultant- Hybrid
Canon Canada
Montreal, QC
- $83,127 to $88,721 CAD / year
- Full-time
Join a dynamic team where your drive to identify new business and provide integrated office solutions is essential for growing our commercial footprint.
Added 2 mins ago
IB
business development manager
InsureLine Brokers (Platinum)
Calgary, AB
- Full-time
Added 2 mins ago
AI
SENIOR JAVA DEVELOPER – SPRING BOOT, MICROSERVICES, KAFKA & MONGODB
Astra-North Infoteck Inc. ~ Conquering today’s challenges, achieving tomorrow’s vision!
Mississauga, ON
- Full-time
Collaborate with Business Analysts, Architects, QA, and DevOps teams.
Added 2 mins ago
KB
Appliance Sales Specialist (Bilingual - FR/EN)
Kent Building Supplies
Bathurst, NB
- Full-time
…started in frontline roles and advanced through experience, development, and hard…
Added 2 mins ago
C
Specialist Product Management-CA
CN
Quebec, QC
- Full-time
The incumbent translates strategic business requirements into formal, value-driven product roadmaps, working in close collaboration with Business and Technology stakeholders to…
Added 2 mins ago
B
Graphic Designer
BGBx
Canada
- Full-time
Adapts to changing deadlines, priorities, project requirements, and business needs.
Added 2 mins ago
NM
Agriculture Equipment Technician
Nelson Motors and Equipment
Redvers, SK
- Full-time
…monthly cell phone allowance, tuition coverage and continued development in the…
Added 2 mins ago
NM
Shop Foreperson
Nelson Motors and Equipment
Avonlea, SK
- Full-time
Nelson Motors and Equipment is a family owned, 5 location John Deere agricultural dealership in business since 1959. The family owners are actively involved in the day-to-day operations and…
Added 2 mins ago
NM
Parts Lead
Nelson Motors and Equipment
Radville, SK
- Full-time
Nelson Motors and Equipment is a family owned, 5 location John Deere agricultural dealership in business since 1959. The family owners are actively involved in the day-to-day operations and…
Added 2 mins ago
CI
DIRECTEUR COMMERCIAL - ANALYSTE (DCA)
CMG International
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
…mandates tailored to their objectives. The role requires an innate business sense, professional financial analysis skills, and a natural ability to develop commercial…
Added 2 mins ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
ON · Ontario, Canada
- Full-time
Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.
Added 2 mins ago
NM
Parts Lead
Nelson Motors and Equipment
Avonlea, SK
- Full-time
Nelson Motors and Equipment is a family owned, 5 location John Deere agricultural dealership in business since 1959. The family owners are actively involved in the day-to-day operations and…
Added 2 mins ago
NM
Agriculture Equipment Technician
Nelson Motors and Equipment
Radville, SK
- Full-time
…monthly cell phone allowance, tuition coverage and continued development in the…
Added 2 mins ago
C
Student Intern, Corporate Sustainability
Celestica
Toronto, ON
- $23 to $30 CAD / hour
- Temporary
Access to Celestica’s development programs and projects
Added 2 mins ago
B
Property Manager
BGIS
MB · Manitoba, Canada
- Full-time
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are…
Added 2 mins ago
A
Technical Program Manager
AMISEQ
Toronto, ON
- Contract
Strong process orientation as well as business acumen and communication skills.
Added 2 mins ago
IW
Senior Compliance Specialist, Compliance
IG Wealth Management
Quebec, QC
- Full-time
Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.
Added 2 mins ago
CG
Student, Engineering
Centerra Gold Inc.
Toronto, ON
- Volunteer
…and copper producers engaged in the operation, exploration, development, and acquisition in Asia, North America, and other markets…
Added 2 mins ago
CM
Media Associate, Investment
Critical Mass
Toronto, ON
- Full-time
…and the collaboration between media syndication and creative development. You bring a passion for Media to the office, and your enthusiastic personality makes you keen to offer insights…
Added 2 mins ago
FH
Assistant Spa Manager
Fairmont Hotels & Resorts
Lake Louise, AB
- Full-time
…exceptional guest service, operational excellence, and team development. A key focus of this role includes active participation in employee performance management, training, and…
Added 2 mins ago
IW
Senior Compliance Specialist, Compliance
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.
Added 2 mins ago
IW
Senior Manager, Solution Architect 1
IG Wealth Management
MB · Manitoba, Canada
- Full-time
Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients.
Added 2 mins ago
C
Senior Advisor, Product Line Management, Maintenance & Managed Services
Ciena
Canada
- Full-time
…guided by innovation, integrity, and collaboration. Through development opportunities, meaningful work, and flexibility, Ciena supports growth and well-being - on and off the job. Connect…
Added 2 mins ago
NM
Agriculture Equipment Technician
Nelson Motors and Equipment
Avonlea, SK
- Full-time
…monthly cell phone allowance, tuition coverage and continued development in the…

Premier Project Consultants Ltd.

Project Administrator

Kitchener, ON, Canada

$60,000 to $75,000 CAD / year

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Job details

Pay: $60,000 to $75,000 CAD / year
Experience: 2–5 years of experience in administration, project coordination, office administration or a similar role.
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a highly organized, detail-oriented and tech-savvy Project Administrator to support our project and office teams.

This role will provide day-to-day administrative support across multiple projects, helping ensure information, invoices, documentation and systems are accurate, organized and moving forward. The successful candidate will work closely with Project Managers and other internal teams, following up on outstanding items, maintaining accurate records and helping identify and resolve administrative issues before they become problems.

We are looking for someone who takes ownership, enjoys solving problems and is comfortable working with different personalities and priorities. This is an opportunity for someone who wants to build a long-term career with a growing organization and continue developing their responsibilities over time.

Key Responsibilities

Provide administrative support to Project Managers and the broader project team.
Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval.
Follow up with Project Managers to ensure invoices and other outstanding items are completed on time.
Maintain accurate project information, records, spreadsheets and documentation.
Complete data entry and maintain tracking systems for supplies, materials and other project information.
Become a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members.
Identify and resolve discrepancies, missing information and administrative issues, escalating when appropriate.
Support contracts, agreements, reports and other project documentation as required.
Work collaboratively with Project Managers, vendors and internal teams with different priorities and working styles.
Identify opportunities to improve administrative processes, systems and workflows.
Take on additional responsibilities as the role and organization continue to grow.

2–5 years of experience in administration, project coordination, office administration or a similar role.
Exceptional organization, attention to detail and accuracy.
Strong technology skills and the ability to quickly learn new systems and software.
Experience with Procore is an asset.
Basic accounting knowledge, including familiarity with invoices, coding and cost allocation.
Construction, real estate development or other project-based experience is an asset.
Strong communication and interpersonal skills, with the ability to work effectively with different personalities.
Strong problem-solving skills and a proactive approach to identifying and resolving issues.
Excellent follow-through and the ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office, particularly Excel, Word and Outlook.
Dependable, adaptable and interested in building a long-term career with the organization.
Must be available to work in the office Monday to Friday.

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program (EFAP)
Virtual urgent care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at prostaff-hr@prostaffsolutionsca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

#INDPPC

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More about this job

Responsibilities

The Project Administrator provides administrative support to project teams, including invoice processing, documentation management, and data entry. They also act as a subject matter resource for Procore and collaborate with internal teams to ensure project workflows remain accurate and efficient.

Requirements

Candidates must have 2–5 years of experience in administration or project coordination and possess strong organizational and technology skills. Proficiency in Microsoft Office is required, and experience with Procore or construction-related projects is considered an asset.

Skills

Project administration
Data entry
Invoicing
Procore
Microsoft Office
Excel
Word
Outlook
Communication
Problem-solving
Organization
Attention to detail
Accounting knowledge
Record keeping
Time management

Benefits

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program
Virtual urgent care

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Administrative Support
Invoicing
Procore
Data Entry
Construction
Real Estate Development
Microsoft Office
Excel
Word
Outlook
Cost Allocation
Documentation
Project Management
Workflow Improvement
Record Keeping
Contract Support
Reporting
Vendor Coordination
Deficiency Tracking

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