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Added 21 mins ago
MA
Oliver Wyman Actuarial - Senior Manager - Life Practice
Marsh Agency
Toronto, ON
- Full-time
As a Senior Manager, you will work directly with Partners, senior client executives, and industry leaders on high-impact engagements. You will serve as the day-to-day leader on complex…
Added 21 mins ago
MA
Oliver Wyman - Sr. Analyst, Associate Team Lead; Team Lead; Director-Data and Analytics (DNA) - Toronto
Marsh Agency
Toronto, ON
- Full-time
…You’ll have a dedicated buddy, a career adviser, and a talent manager to help you navigate your professional path. We also care deeply about sustainable work-life quality, providing you…
Added 21 mins ago
MA
Senior Marketing Manager
Marsh Agency
Toronto, ON
- Full-time
As part of Marsh People and Investments and Marsh Risk in Canada, the Senior Marketing Manager is responsible for shaping and executing the marketing strategy for Marsh across these…
Added 36 mins ago
JI
Senior Accountant
J.D. Irving, Limited
Dieppe, NB
- Full-time
Reporting to the Accounting Manager, the Senior Accountant will combine hands-on accounting with financial analysis and process improvement. This is a strong opportunity for an experienced…
Added 51 mins ago
B
Personal Banker
BMO
Mississauga, ON
- Full-time
Added 1 hour ago
MC
Release Engineer
Meridian Credit Union
St. Catharines, ON · Toronto, ON · Etobicoke, ON
- Full-time
Lead improvement initiatives across build and environment practice; pilot tooling with Platform Engineering and produce structured findings for the Sr. Manager
Added 1 hour ago
SA
Finance Manager
Société Alzheimer Society Sudbury-Manitoulin North Bay & Districts
West Nipissing, ON
- Full-time
Prepare timely monthly, quarterly and annual reports for Leadership, the Finance Committee and Board, including budget comparisons, variance explanations, forecasts and key financial risks;…
Added 1 hour ago
CH
Site Administrator - Mundare
Covenant Health Canada
Mundare, AB
- Part-time
…Working closely with physician leadership and the Resident Care Manager, the Site Administrator establishes clinical and operational priorities, supports safe and effective care and drives…
Added 1 hour ago
MA
Marsh People and Investments - Strategic Implementation Co-Op - Toronto - Winter 2027
Marsh Agency
Toronto, ON
- Contract
…solutions. The role reports to the Strategic Implementation manager, who will provide direction on overall objectives and…
Added 1 hour ago
GI
Business Development Manager
GrowCap Inc
Toronto, ON
- Full-time
We’re seeking a Business Development Manager to own the pipeline, drive revenue, and
Added 1 hour ago
MA
Investment Consultant
Marsh Agency
Montreal, QC
- Full-time
A bachelor’s degree in business, finance, economics, or a related field, with strong quantitative and analytical coursework.
Added 1 hour ago
MA
Senior Relationship Manager - Group Benefits
Marsh Agency
Mississauga, ON
- Full-time
We are seeking a talented individual to join our Retiree Benefits team at Victor in the position of Senior Relationship Manager. This hybrid role will be based in Mississauga Ontario with a…
Added 1 hour ago
AC
Senior Account Manager (Issuer Services)
ACCA Careers
Hamilton, ON
- Full-time
Asset Manager Services | Issuer Services | Private Wealth & Corporate
Added 1 hour ago
MA
Executive Rewards Senior Associate & Project Manager
Marsh Agency
Calgary, AB
- Full-time
Marsh’s Workforce & Rewards practice is seeking an Executive Compensation Senior Associate & Project Manager to join our team in one of our five Canadian offices (Montreal, Ottawa, Toronto,…
Added 2 hours ago
AC
Gérant(e) de magasin -ACT
Alimentation Couche-Tard
Laval, QC
- Full-time
…of 2 or more full-time employees which may include Assistant Manager(s), Lead Representative(s) and Customer Service…
Added 2 hours ago
RM
Manager
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
The Unit Manager reports to the Director of Medicine, ICU, Respiratory and Post Acute Care. They promote, facilitate, and manage the unit environment in such a way that patients receive…
Added 2 hours ago
HT
Senior Financial Analyst - Corporate Accounting
Husky Technologies
Bolton, ON
- Full-time
Reporting to the Finance Manager, Corporate Consolidations and working with our global Husky Finance teams, the Senior Financial Analyst plays a critical role in the timely and accurate…
Added 2 hours ago
HT
Financial Manager - PLM (Product Line Mgmt)
Husky Technologies
Bolton, ON
- Full-time
We are looking for a high-impact Finance Manager FP&A to act as a true business partner to our Product Line leadership team.
Added 2 hours ago
KC
Distribution Analyst
Kia Canada
Mississauga, ON
- Full-time
The Distribution Analyst works closely with the Manager, Distribution, Regional Teams, Vehicle Logistics, Sales Operations, and Dealers to support wholesale objectives, improve inventory…
Added 2 hours ago
SG
Accounting Manager
Stannah Group
Markham, ON
- Full-time
The Accounting Manager will serve as the primary financial liaison between the Canadian operation, Stannah's UK Finance team, external accountants, auditors, financial institutions, and…
Added 2 hours ago
S
Addictions Counsellor, Oak Tree Clinic - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Part-time
Functions as a case manager for specified number of clients by completing forms relevant to ongoing and after care planning and gathers information from addictions and mental health…
Added 2 hours ago
BT
Senior Manager Level 3
Baker Tilly Canada
Owen Sound, ON
- Full-time
We are looking for a Senior Manager Level 3 to join our team - a role where your expertise will drive meaningful outcomes and your ambition will help shape what comes next. Here, you’ll…
Added 2 hours ago
NB
Associate
National Bank of Canada
Saint-Félicien, QC · St-Félicien, QC
- Full-time
…400,000 clients in about 100 branches. Reporting to the regional manager, you will team up with a wealth advisor to offer an exceptional client experience. Collaboration and partnership…
Added 2 hours ago
NB
Associate
National Bank of Canada
Victoriaville, QC
- Full-time
…400,000 clients in about 100 branches. Reporting to the regional manager, you will team up with a wealth advisor to offer an exceptional client experience. Collaboration and partnership…
Added 2 hours ago
NB
Banking Advisor
National Bank of Canada
QC · Saint-Donat-de-Montcalm, QC
- Full-time
…depending on team availability. This position reports to the Branch Manager. On a day-to-day basis, you’ll work with a team of experts specializing in investment, mortgage financing, and…

Premier Project Consultants Ltd.

Project Administrator

Kitchener, ON, Canada

$60,000 to $75,000 CAD / year

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Applications open in a new tab.

Job details

Pay: $60,000 to $75,000 CAD / year
Experience: 2–5 years of experience in administration, project coordination, office administration or a similar role.
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a highly organized, detail-oriented and tech-savvy Project Administrator to support our project and office teams.

This role will provide day-to-day administrative support across multiple projects, helping ensure information, invoices, documentation and systems are accurate, organized and moving forward. The successful candidate will work closely with Project Managers and other internal teams, following up on outstanding items, maintaining accurate records and helping identify and resolve administrative issues before they become problems.

We are looking for someone who takes ownership, enjoys solving problems and is comfortable working with different personalities and priorities. This is an opportunity for someone who wants to build a long-term career with a growing organization and continue developing their responsibilities over time.

Key Responsibilities

Provide administrative support to Project Managers and the broader project team.
Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval.
Follow up with Project Managers to ensure invoices and other outstanding items are completed on time.
Maintain accurate project information, records, spreadsheets and documentation.
Complete data entry and maintain tracking systems for supplies, materials and other project information.
Become a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members.
Identify and resolve discrepancies, missing information and administrative issues, escalating when appropriate.
Support contracts, agreements, reports and other project documentation as required.
Work collaboratively with Project Managers, vendors and internal teams with different priorities and working styles.
Identify opportunities to improve administrative processes, systems and workflows.
Take on additional responsibilities as the role and organization continue to grow.

2–5 years of experience in administration, project coordination, office administration or a similar role.
Exceptional organization, attention to detail and accuracy.
Strong technology skills and the ability to quickly learn new systems and software.
Experience with Procore is an asset.
Basic accounting knowledge, including familiarity with invoices, coding and cost allocation.
Construction, real estate development or other project-based experience is an asset.
Strong communication and interpersonal skills, with the ability to work effectively with different personalities.
Strong problem-solving skills and a proactive approach to identifying and resolving issues.
Excellent follow-through and the ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office, particularly Excel, Word and Outlook.
Dependable, adaptable and interested in building a long-term career with the organization.
Must be available to work in the office Monday to Friday.

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program (EFAP)
Virtual urgent care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at prostaff-hr@prostaffsolutionsca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

#INDPPC

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More about this job

Responsibilities

The Project Administrator provides administrative support to project teams, including invoice processing, documentation management, and data entry. They also act as a subject matter resource for Procore and collaborate with internal teams to ensure project workflows remain accurate and efficient.

Requirements

Candidates must have 2–5 years of experience in administration or project coordination and possess strong organizational and technology skills. Proficiency in Microsoft Office is required, and experience with Procore or construction-related projects is considered an asset.

Skills

Project administration
Data entry
Invoicing
Procore
Microsoft Office
Excel
Word
Outlook
Communication
Problem-solving
Organization
Attention to detail
Accounting knowledge
Record keeping
Time management

Benefits

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program
Virtual urgent care

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Administrative Support
Invoicing
Procore
Data Entry
Construction
Real Estate Development
Microsoft Office
Excel
Word
Outlook
Cost Allocation
Documentation
Project Management
Workflow Improvement
Record Keeping
Contract Support
Reporting
Vendor Coordination
Deficiency Tracking

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