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Added just now
BH
Regional Manager, Maintenance
Baptist Housing Seniors Living
BC
- $105,000 to $117,000 CAD / year
- Full-time
We are seeking a Regional Manager, Maintenance to lead building operations across our communities. In this role you will support our Assisted Living, Independent Living, and Seniors Rental…
Added just now
S
Transmission Line Engineering Team Lead
Stantec
Markham, ON
- Full-time
Manage team workload and project priorities in close collaboration with Project Managers and the Transmission Line Engineering Manager.
Added just now
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Financial Analyst, Winter 2027 (Co-op/Internship) - 8 months
BMO
Toronto, ON · FCP
- Full-time
Supports various project teams across the project lifecycle to ensure development is aligned with the business requirements.
Added just now
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Cleaning Supervisor
BGIS
Calgary, AB
- Full-time
· Consult with Property Manager for specific projects and work orders and follow up on special project work.
Added 14 mins ago
OD
People & Culture Manager
One Degree Organic Foods
Mission, BC
- Full-time
Position: Manager, People & Culture Reports to: VP, People & Corporate
Added 14 mins ago
C
Senior Marketing Specialist, CX & Membership Marketing
Co-op
Saskatoon, SK
- Full-time
You'll report to the Senior Manager, Local Co-op & Membership Marketing, and work alongside a diverse network of local Co-op leaders, marketing professionals, and business stakeholders.…
Added 14 mins ago
E
Civil Project Engineer/ Project Manager
EXP
Markham, ON
- Full-time
Be our next Civil Project Engineer/ Project Manager!
Added 14 mins ago
Petroleum Service Technician- Bar W
UFA Co-operative Ltd.
AB · Red Deer County, AB
Reporting to the Service Manager, the Petroleum Service Technician is responsible for the installation, maintenance, inspection, troubleshooting, and repair of petroleum fueling systems and…
Added 14 mins ago
Manager, Business Planning
Halton Region
Oakville, ON
The Manager, Business Planning is responsible for the strategic oversight, administration, and accountability of Children's Services funding, budgeting, financial planning, and business…
Added 14 mins ago
SCM Category Manager, Pipeline Construction
Trans Mountain
Calgary, AB
…values-driven individual to join our dynamic team as a SCM Category Manager, Pipeline Construction. In this role, you will lead strategic sourcing, contracting, and supplier relationship…
Added 15 mins ago
GC
Field Service Manager
Gunnebo Canada
Burnaby, BC
- Full-time
The Field Service Manager (FSM) is responsible for providing tactical leadership, oversight, operational management of all field service and installation activities within an assigned…
Added 15 mins ago
Senior Director, Technology Risk Assessments
Scotiabank
Toronto, ON
Vertical assessments evaluate the application, workload, project, vendor or material change, and focus on specific deviations, exposures and residual risks
Added 15 mins ago
SH
Controls Specialist
Silver Hills Bakery
Mission, BC
- $85,000 to $110,000 CAD / year
- Full-time
Position: Controls Specialist Reports to: Manager, Electrical & Controls
Added 15 mins ago
LM
Senior Compensation Analyst, Total Rewards
Liberty Mutual Canada
Remote, Canada
- Temporary
- Remote
Exceptional organizational and project management skills, with the ability to effectively manage competing priorities and deliver high-quality work in a fast-paced environment.
Added 15 mins ago
Senior Renewable Power Engineer
Hatch
Mississauga, ON
Lead utility scale renewable energy project delivery as the project manager, project engineer, or subject matter expert
Added 15 mins ago
Urban Transit and Mobility Internship - 2027
Mott MacDonald
Vancouver, BC
From the moment you join our team, you will work alongside experienced engineering consultants, project managers, subject matter experts, mentors, and peers who champion integrity,…
Added 15 mins ago
Technical Specialist (Computer Services Officer 3)
The Government of Nova Scotia
Halifax, NS
As the Technical Specialist, you will be reporting to the Manager of Security Operations within the Digital Infrastructure – Network, Security division of Cyber Security and Digital…
Added 15 mins ago
E
Analyst, IS Infrastructure PMO
EPCOR
AB · Edmonton, Alberta
- Full-time
As an IS Infrastructure PMO Analyst, you play a key role within the IS Infrastructure Project Management Office, collaborating with the IS Infrastructure department, business units,…
Added 15 mins ago
A
Manager, Alberta, Electrical
AtkinsRéalis
Calgary, AB
- Full-time
Serve as Project Manager, Discipline Lead, or Design Engineer on projects in various markets.
Added 15 mins ago
Provincial Caregiver Training Facilitator
Government of Alberta
AB
Strong project management and organizational skills, with the ability to manage multiple training initiatives, competing priorities, and changing requirements while maintaining quality and…
Added 15 mins ago
A
Manager British Columbia, Mechanical
AtkinsRéalis
Vancouver, BC
- Full-time
Serve as Project Manager, Discipline Lead, or Design Engineer on projects in various markets.
Added 15 mins ago
LM
Directeur(trice) de centre
LASIK MD
Laval, QC
- Full-time
You have a background in business development, project management, and sales.
Added 15 mins ago
G
Office and Employer Brand Manager- Little Burgundy
Genesco
Montreal, QC
- Full-time
As our Office & Employer Brand Manager, you will play a key role in creating a welcoming, engaging, and well-organized workplace at our Montreal head office.
Added 15 mins ago
Preconstruction PM - ICI Projects
EBC Inc.
Mississauga, ON
EBC is looking for a Preconstruction Project Manager to oversee all phases of the preconstruction process while working closely with
Added 15 mins ago
OM
Operations Project Manager
OnDeck Marketing
Calgary, AB
- Full-time
The Operations Project Manager keeps client campaigns on track from launch to close and keeps an assigned portfolio of partner schools engaged, growing, and technically up and running.

Premier Project Consultants Ltd.

Project Administrator

Kitchener, ON, Canada

$60,000 to $75,000 CAD / year

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Applications open in a new tab.

Job details

Pay: $60,000 to $75,000 CAD / year
Experience: 2–5 years of experience in administration, project coordination, office administration or a similar role.
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a highly organized, detail-oriented and tech-savvy Project Administrator to support our project and office teams.

This role will provide day-to-day administrative support across multiple projects, helping ensure information, invoices, documentation and systems are accurate, organized and moving forward. The successful candidate will work closely with Project Managers and other internal teams, following up on outstanding items, maintaining accurate records and helping identify and resolve administrative issues before they become problems.

We are looking for someone who takes ownership, enjoys solving problems and is comfortable working with different personalities and priorities. This is an opportunity for someone who wants to build a long-term career with a growing organization and continue developing their responsibilities over time.

Key Responsibilities

Provide administrative support to Project Managers and the broader project team.
Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval.
Follow up with Project Managers to ensure invoices and other outstanding items are completed on time.
Maintain accurate project information, records, spreadsheets and documentation.
Complete data entry and maintain tracking systems for supplies, materials and other project information.
Become a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members.
Identify and resolve discrepancies, missing information and administrative issues, escalating when appropriate.
Support contracts, agreements, reports and other project documentation as required.
Work collaboratively with Project Managers, vendors and internal teams with different priorities and working styles.
Identify opportunities to improve administrative processes, systems and workflows.
Take on additional responsibilities as the role and organization continue to grow.

2–5 years of experience in administration, project coordination, office administration or a similar role.
Exceptional organization, attention to detail and accuracy.
Strong technology skills and the ability to quickly learn new systems and software.
Experience with Procore is an asset.
Basic accounting knowledge, including familiarity with invoices, coding and cost allocation.
Construction, real estate development or other project-based experience is an asset.
Strong communication and interpersonal skills, with the ability to work effectively with different personalities.
Strong problem-solving skills and a proactive approach to identifying and resolving issues.
Excellent follow-through and the ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office, particularly Excel, Word and Outlook.
Dependable, adaptable and interested in building a long-term career with the organization.
Must be available to work in the office Monday to Friday.

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program (EFAP)
Virtual urgent care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at prostaff-hr@prostaffsolutionsca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

#INDPPC

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More about this job

Responsibilities

The Project Administrator provides administrative support to project teams, including invoice processing, documentation management, and data entry. They also act as a subject matter resource for Procore and collaborate with internal teams to ensure project workflows remain accurate and efficient.

Requirements

Candidates must have 2–5 years of experience in administration or project coordination and possess strong organizational and technology skills. Proficiency in Microsoft Office is required, and experience with Procore or construction-related projects is considered an asset.

Skills

Project administration
Data entry
Invoicing
Procore
Microsoft Office
Excel
Word
Outlook
Communication
Problem-solving
Organization
Attention to detail
Accounting knowledge
Record keeping
Time management

Benefits

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program
Virtual urgent care

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Administrative Support
Invoicing
Procore
Data Entry
Construction
Real Estate Development
Microsoft Office
Excel
Word
Outlook
Cost Allocation
Documentation
Project Management
Workflow Improvement
Record Keeping
Contract Support
Reporting
Vendor Coordination
Deficiency Tracking

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