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Added 2 mins ago
CG
Senior Manager, ERP
Calian Group
Ottawa, ON
- Full-time
We are looking for a Senior Manager, Enterprise Resource Planning (ERP) to lead the strategy, delivery, support, governance, and continuous improvement of Calian’s ERP and HRIS ecosystem,…
Added 2 mins ago
TA
Recruitment Manager-FR
Top Aces
Dorval, QC
- Full-time
The Recruitment Manager owns the organization’s recruitment strategy and end-to-end talent acquisition delivery. This role combines strategic planning, governance, market intelligence and…
Added 18 mins ago
M
Senior Travel Claims Specialist
Manulife
Waterloo, ON
- Full-time
Reporting to the Manager, this position requires an expert in travel claims (medical, trip cancellation/interruption, baggage, accidental death and dismemberment, collision damage) for both…
Added 18 mins ago
M
Sr. Specialist, Risk Oversight and Policy Support
Manulife
Toronto, ON
- Full-time
…stakeholders to support timely mitigation. Reporting to the Manager, Policy and Risk Management, the incumbent completes a defined volume of monthly reviews to assess compliance with sales…
Added 32 mins ago
Retail Staff
Campari Group
Grimsby, ON · West Grimsby, ON
Experience with or the ability to learn Point of sale (POS) systems.
Added 33 mins ago
A
Manager, People Services & Culture
Altis
Toronto, ON
- $80,000 to $90,000 CAD / year
- Full-time
You’ll oversee HR programs and systems, benefits administration, WSIB matters, return-to-work plans, and departmental SOPs.
Added 33 mins ago
C
Senior Identity Security Engineer
CPKC
Calgary, AB
- Full-time
…organization's identity security strategy, helping protect critical systems through advanced CyberArk PAM, IAM, IGA, and PKI capabilities. This role offers the opportunity to work with…
Added 33 mins ago
S
Retail Development Specialist (12-Month Contract)
Shiseido
Markham, ON
- $65,000 to $75,000 CAD / year
- Contract
Hiring Manager: Director, National Sales Field
Added 33 mins ago
BI
Human Resources Generalist,
Baxter International Inc.
Mississauga, ON
- Full-time
Experience using Human Resources Information Systems (HRIS) and reporting tools.
Added 33 mins ago
TU
Sub-Head Electrician
The University of British Columbia
Vancouver, BC
- Full-time
Maintain critical electrical systems by performing preventative and breakdown maintenance and troubleshooting, repairing, and installing low- and high-voltage equipment and systems.
Added 48 mins ago
UO
Sub-Head Electrician
University of British Columbia
Vancouver, BC
- Full-time
Maintain critical electrical systems by performing preventative and breakdown maintenance and troubleshooting, repairing, and installing low- and high-voltage equipment and systems.
Added 49 mins ago
HR
Registered Nurse, Cardiology Clinic
Humber River Health
Toronto, ON · Greater Toronto, ON
- Other
…order entry, bedside computer terminals, and surgical tracking systems that keep families informed in real…
Added 49 mins ago
D
Recruitment Specialist
Dexterra
Thunder Bay, ON
- Full-time
Reporting to the Manager, Recruitment, the Recruiter is responsible for staff needs of Dexterra. The successful candidate will enjoy working in a face-paced, team-orientated environment.…
Added 1 hour ago
IT Support Engineer III
SHEIN
Canada
This position reports to the IT Manager, Warehouse.
Added 1 hour ago
S
Release Manager
SkyAlyne
Ottawa, ON
- $45.5 to $52.5 CAD / hour
- Contract
Position Reports To: Manager, IM&T Delivery & Customer Engagement
Added 1 hour ago
O
Lead Revenue Operations Analyst
OpenText
Richmond Hill, ON
- Full-time
…adding value to the business. This position reports to the Manager, Revenue Operations, and will be responsible for supporting revenue forecasting, bookings analysis, planning, and…
Added 1 hour ago
L
7769 - 3rd Key
Lids
Calgary, AB
- Part-time
Added 1 hour ago
RO
Group Sales Assistant
Royal Ontario Museum
Toronto, ON
- $26.6 to $30.41 CAD / hour
- Part-time
Proficiency with Microsoft Office (Word and Excel) and familiarity with ticketing and financial systems (e.g., VivaTickets BOS, Sage) are an asset.
Added 1 hour ago
GC
Field Service Manager
Gunnebo Canada
Burnaby, BC
- Full-time
The Field Service Manager (FSM) is responsible for providing tactical leadership, oversight, operational management of all field service and installation activities within an assigned…
Added 1 hour ago
T
Senior Program Manager
TEEMA
Vancouver, BC
- $110 to $125 CAD / hour
- Contract
Senior Program Manager – Organizational Separation & Transition
Added 1 hour ago
Loadout Operator
Yara International
Belle Plaine, SK
Conduct basic process operations – (pumps, control valves, piping, weigh systems)
Added 1 hour ago
HR
Nurse Practitioner, Family Medical Teaching Unit
Humber River Health
Toronto, ON · Greater Toronto, ON
- Other
…order entry, bedside computer terminals, and surgical tracking systems that keep families informed in real…
Added 1 hour ago
Partner Marketing and Events Lead
Dayforce
Calgary, AB · Kitchener, ON · Ottawa, ON · QC
…and AI-enabled campaign scale. The Senior Partner Marketing Manager will work closely with Strategic Partners, Alliances, Demand Center, Field Marketing, Revenue Development, Sales, Product…
Added 1 hour ago
CI
Senior Manager, ERP
Calian in Space & Technology
Ottawa, ON
- Full-time
We are looking for a Senior Manager, Enterprise Resource Planning (ERP) to lead the strategy, delivery, support, governance, and continuous improvement of Calian’s ERP and HRIS ecosystem,…
Added 2 hours ago
Intern - Integrated Employment Services (Scarborough)
ACCES Employment
Toronto, ON
Learn and support the use of internal systems

Premier Project Consultants Ltd.

Project Administrator

Kitchener, ON, Canada

$60,000 to $75,000 CAD / year

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Applications open in a new tab.

Job details

Pay: $60,000 to $75,000 CAD / year
Experience: 2–5 years of experience in administration, project coordination, office administration or a similar role.
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a highly organized, detail-oriented and tech-savvy Project Administrator to support our project and office teams.

This role will provide day-to-day administrative support across multiple projects, helping ensure information, invoices, documentation and systems are accurate, organized and moving forward. The successful candidate will work closely with Project Managers and other internal teams, following up on outstanding items, maintaining accurate records and helping identify and resolve administrative issues before they become problems.

We are looking for someone who takes ownership, enjoys solving problems and is comfortable working with different personalities and priorities. This is an opportunity for someone who wants to build a long-term career with a growing organization and continue developing their responsibilities over time.

Key Responsibilities

Provide administrative support to Project Managers and the broader project team.
Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval.
Follow up with Project Managers to ensure invoices and other outstanding items are completed on time.
Maintain accurate project information, records, spreadsheets and documentation.
Complete data entry and maintain tracking systems for supplies, materials and other project information.
Become a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members.
Identify and resolve discrepancies, missing information and administrative issues, escalating when appropriate.
Support contracts, agreements, reports and other project documentation as required.
Work collaboratively with Project Managers, vendors and internal teams with different priorities and working styles.
Identify opportunities to improve administrative processes, systems and workflows.
Take on additional responsibilities as the role and organization continue to grow.

2–5 years of experience in administration, project coordination, office administration or a similar role.
Exceptional organization, attention to detail and accuracy.
Strong technology skills and the ability to quickly learn new systems and software.
Experience with Procore is an asset.
Basic accounting knowledge, including familiarity with invoices, coding and cost allocation.
Construction, real estate development or other project-based experience is an asset.
Strong communication and interpersonal skills, with the ability to work effectively with different personalities.
Strong problem-solving skills and a proactive approach to identifying and resolving issues.
Excellent follow-through and the ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office, particularly Excel, Word and Outlook.
Dependable, adaptable and interested in building a long-term career with the organization.
Must be available to work in the office Monday to Friday.

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program (EFAP)
Virtual urgent care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at prostaff-hr@prostaffsolutionsca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

#INDPPC

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More about this job

Responsibilities

The Project Administrator provides administrative support to project teams, including invoice processing, documentation management, and data entry. They also act as a subject matter resource for Procore and collaborate with internal teams to ensure project workflows remain accurate and efficient.

Requirements

Candidates must have 2–5 years of experience in administration or project coordination and possess strong organizational and technology skills. Proficiency in Microsoft Office is required, and experience with Procore or construction-related projects is considered an asset.

Skills

Project administration
Data entry
Invoicing
Procore
Microsoft Office
Excel
Word
Outlook
Communication
Problem-solving
Organization
Attention to detail
Accounting knowledge
Record keeping
Time management

Benefits

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program
Virtual urgent care

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Administrative Support
Invoicing
Procore
Data Entry
Construction
Real Estate Development
Microsoft Office
Excel
Word
Outlook
Cost Allocation
Documentation
Project Management
Workflow Improvement
Record Keeping
Contract Support
Reporting
Vendor Coordination
Deficiency Tracking

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