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Added 14 mins ago
Manager, Data Science
Questrade Financial Group
Toronto, ON
We’re looking for our next Manager, Data Science. Could It Be You?
Added 14 mins ago
A
Specialist, Accounts Payable, Accounts Receivable & Billing
API
Edmonton, AB
- Full-time
Process vendor invoices, ensuring accuracy, appropriate coding and compliance with approval procedures.
Added 14 mins ago
K
Learning Project Manager
Kelly
Toronto, ON
- Contract
Project Manager, Learning & Development (L&D)
Added 14 mins ago
SR
Supply Chain Coordinator
Specialized Recruiting Group -London, Ontario
Ingersoll, ON
- $65,000 to $75,000 CAD / year
- Full-time
The role will report to the Operations Manager
Added 14 mins ago
VC
Fleet Manager (Transmission)
Valard Construction
Winnipeg, MB
- Full-time
Reporting to the Manager, Fleet Assets, this position leads the Preventative Maintenance Program and oversees shop and field maintenance for the fleet supporting Transmission operations.…
Added 14 mins ago
VC
Fleet Manager (Transmission)
Valard Construction
Headingley, MB
- Full-time
Reporting to the Manager, Fleet Assets, this position leads the Preventative Maintenance Program and oversees shop and field maintenance for the fleet supporting Transmission operations.…
Added 29 mins ago
A
Store/Warehouse Manager
Acciona
ON · CAN - Eglinton Crosstown West
- Full-time
The Store/Warehouse Manager will lead the planning, coordination, and day-to-day management of the warehouse, stores, inventory, and material-control activities supporting the ECWE SRS…
Added 44 mins ago
B
Senior Manager, T&O M&A, Strategic Initiatives
BMO
Toronto, ON · FCP
- Full-time
The Senior Manager, M&A Technology & Operations, operates across senior executives, technology teams, business partners and external advisors and requires strong program leadership,…
Added 44 mins ago
F
Manager, Information Security Risk
FCT
Oakville, ON
- Full-time
As the Manager, Information Security Risk, you will lead the assessment, governance, and oversight of information security risks across enterprise technology initiatives, with a primary…
Added 1 hour ago
BP
Corporate Communications Content Manager
BioCryst Pharmaceuticals, Inc.
NB · Chiasson Office, NB
- Full-time
Reporting to the Vice President, Corporate Communications, the Corporate Communications Content Manager serves as a central content creator and communications partner across BioCryst's…
Added 1 hour ago
BP
VP, Biostatistics
BioCryst Pharmaceuticals, Inc.
NB · Chiasson Office, NB
- Full-time
…BioCryst-sponsored studies. Having managerial, technical and vendor management responsibilities, this role is responsible for the appropriate use of strategic statistical thinking and…
Added 1 hour ago
BP
Exec. Director, Biostatistics
BioCryst Pharmaceuticals, Inc.
NB · Chiasson Office, NB
- Full-time
…non-clinical studies. The role requires technical expertise as well as vendor management capabilities. The individual in this role is responsible for the appropriate use of statistical…
Added 1 hour ago
TT
EHSS Intern- Summer 2027
TTM Technologies
Toronto, ON
- Full-time
Must be returning to the final year of a relevant postsecondary program in September 2027, with expected graduation no later than June 2028.
Added 1 hour ago
TT
Process Engineering Intern - Dry Process - Summer 2027
TTM Technologies
Toronto, ON
- Full-time
Must be returning to the final year of a relevant postsecondary program in September 2027, with expected graduation no later than June 2028.
Added 1 hour ago
TT
Operations Engineering Intern - Summer 2027
TTM Technologies
Toronto, ON
- Full-time
Mentor: Director of Operations & Sr Inside Sales Manager
Added 1 hour ago
TT
Process Engineering Intern - Wet Process Summer 2027
TTM Technologies
Toronto, ON
- Full-time
Must be returning to the final year of a relevant postsecondary program in September 2027, with expected graduation no later than June 2028.
Added 1 hour ago
C
Project Manager - Learning and Development
Cella
Toronto, ON
- $63 to $68 CAD / hour
- Contract
As a Project Manager within HR Learning & Development, you will direct end-to-end project lifecycles for critical enterprise learning initiatives. You will act as the central driver for…
Added 1 hour ago
G
Manager, Global Benefits
Geotab
Toronto, ON
- Full-time
…objectives, integrating AI and data-driven tools to modernize program delivery, and supporting organizational growth through M&A activity. The Global Benefits Manager leads a team of…
Added 1 hour ago
G
Manager, Global Benefits
Geotab
Waterloo, ON
- Full-time
…objectives, integrating AI and data-driven tools to modernize program delivery, and supporting organizational growth through M&A activity. The Global Benefits Manager leads a team of…
Added 1 hour ago
G
Manager, Global Benefits
Geotab
Oakville, ON
- Full-time
…objectives, integrating AI and data-driven tools to modernize program delivery, and supporting organizational growth through M&A activity. The Global Benefits Manager leads a team of…
Added 1 hour ago
KR
Information Technology Manager
KeepRite Refrigeration
Brantford, ON
- Full-time
We are currently seeking an IT Manager to lead our IT team. This role is responsible for maintaining all computer hardware and software, as well as our other information systems. This…
Added 1 hour ago
P
Spécialiste bilingue des applications cliniques - Surveillance des patients en milieu hospitalier (poste sur le terrain au Québec)
Philips
Montreal, QC
- Full-time
Added 1 hour ago
F
Manager, Information Security Risk
FCT
Oakville, ON
- Full-time
As the Manager, Information Security Risk, you will lead the assessment, governance, and oversight of information security risks across enterprise technology initiatives, with a primary…
Added 1 hour ago
TT
EHSS Intern- Summer 2027
TTM Technologies
Toronto, ON
- Full-time
· Must be returning to the final year of a relevant postsecondary program in September 2027, with expected graduation no later than June 2028.
Added 1 hour ago
TT
Operations Engineering Intern - Summer 2027
TTM Technologies
Toronto, ON
- Full-time
Mentor: Director of Operations & Sr Inside Sales Manager

Premier Project Consultants Ltd.

Project Administrator

Kitchener, ON, Canada

$60,000 to $75,000 CAD / year

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Applications open in a new tab.

Job details

Pay: $60,000 to $75,000 CAD / year
Experience: 2–5 years of experience in administration, project coordination, office administration or a similar role.
Posting language: English
Posted: Nov 4, 2026

Original job description

We are seeking a highly organized, detail-oriented and tech-savvy Project Administrator to support our project and office teams.

This role will provide day-to-day administrative support across multiple projects, helping ensure information, invoices, documentation and systems are accurate, organized and moving forward. The successful candidate will work closely with Project Managers and other internal teams, following up on outstanding items, maintaining accurate records and helping identify and resolve administrative issues before they become problems.

We are looking for someone who takes ownership, enjoys solving problems and is comfortable working with different personalities and priorities. This is an opportunity for someone who wants to build a long-term career with a growing organization and continue developing their responsibilities over time.

Key Responsibilities

Provide administrative support to Project Managers and the broader project team.
Review incoming invoices to confirm the correct project, Project Manager and business entity before routing for coding and approval.
Follow up with Project Managers to ensure invoices and other outstanding items are completed on time.
Maintain accurate project information, records, spreadsheets and documentation.
Complete data entry and maintain tracking systems for supplies, materials and other project information.
Become a Procore subject matter resource, including learning system functionality, supporting processes such as deficiency tracking and helping train team members.
Identify and resolve discrepancies, missing information and administrative issues, escalating when appropriate.
Support contracts, agreements, reports and other project documentation as required.
Work collaboratively with Project Managers, vendors and internal teams with different priorities and working styles.
Identify opportunities to improve administrative processes, systems and workflows.
Take on additional responsibilities as the role and organization continue to grow.

2–5 years of experience in administration, project coordination, office administration or a similar role.
Exceptional organization, attention to detail and accuracy.
Strong technology skills and the ability to quickly learn new systems and software.
Experience with Procore is an asset.
Basic accounting knowledge, including familiarity with invoices, coding and cost allocation.
Construction, real estate development or other project-based experience is an asset.
Strong communication and interpersonal skills, with the ability to work effectively with different personalities.
Strong problem-solving skills and a proactive approach to identifying and resolving issues.
Excellent follow-through and the ability to manage multiple priorities and deadlines.
Proficiency with Microsoft Office, particularly Excel, Word and Outlook.
Dependable, adaptable and interested in building a long-term career with the organization.
Must be available to work in the office Monday to Friday.

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program (EFAP)
Virtual urgent care

Accommodations

Premier Project Consultants Ltd. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at prostaff-hr@prostaffsolutionsca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

#INDPPC

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More about this job

Responsibilities

The Project Administrator provides administrative support to project teams, including invoice processing, documentation management, and data entry. They also act as a subject matter resource for Procore and collaborate with internal teams to ensure project workflows remain accurate and efficient.

Requirements

Candidates must have 2–5 years of experience in administration or project coordination and possess strong organizational and technology skills. Proficiency in Microsoft Office is required, and experience with Procore or construction-related projects is considered an asset.

Skills

Project administration
Data entry
Invoicing
Procore
Microsoft Office
Excel
Word
Outlook
Communication
Problem-solving
Organization
Attention to detail
Accounting knowledge
Record keeping
Time management

Benefits

Dental benefits
Extended health benefits
Vision care
Employee and Family Assistance Program
Virtual urgent care

Visa sponsorship

Not detected in the job text

Keywords

Project Administrator
Administrative Support
Invoicing
Procore
Data Entry
Construction
Real Estate Development
Microsoft Office
Excel
Word
Outlook
Cost Allocation
Documentation
Project Management
Workflow Improvement
Record Keeping
Contract Support
Reporting
Vendor Coordination
Deficiency Tracking

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