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Added 14 hours ago
RS
Director of Business Development
Red Seal Fire Protection
Windsor, ON
- Full-time
A marketing coordinator who edits your prospect videos
Added 21 hours ago
EC
Event Producer - Hybrid (Project-Based)
Encore Canada
Brampton, ON
- Full-time
…reconciled across the entire project in conjunction with Project…
Added 1 day ago
DW
Coordinator, Business Development
Davies Ward Phillips & Vineberg LLP
Toronto, ON
- Full-time
The Business Development Coordinator is the core support role within the firm’s Business Development team, providing day-to-day administrative and coordination support for all business…
Added 1 day ago
D
Client Services and Administrative Coordinator
DIALOG
Ottawa, ON
- Full-time
Support marketing, business development and proposal activities for the Ottawa studio and broader practice groups.
Added 2 days ago
CP
Proposal & Strategic Opportunities Lead
Capstone Project Solutions
Dartmouth, NS
- Full-time
…questions, and turn a lot of information into a clear, compelling proposal. Someone who notices the little things, keeps track of the big things, and genuinely enjoys bringing it all…
Added 4 days ago
TS
Marketing and Proposal Coordinator
TalentSphere Staffing Solutions
Abbotsford, BC
- Full-time
They are now looking for a talented Marketing & Proposal Coordinator to join their Abbotsford team and bring a combination of creativity, organization and strong visual communication skills…
Added 4 days ago
CA
Proposals Coordinator
Cumulus Architects
Toronto, ON · Greater Toronto Area, Canada
- Full-time
Cumulus Architects is seeking a creative, motivated, and detail-oriented individual to join our growing marketing team. With proposal development as a primary focus, this role will also…
Added 4 days ago
SP
Proposal Coordinator
Salter Pilon Architecture Inc.
Barrie, ON
- Full-time
We are looking for a Proposal Coordinator / Marketing Coordinator who is organized, curious, deadline-focused, and interested in the built environment. This is a role for someone who enjoys…
Added 4 days ago
RI
Proposal Specialist
Reliance Impact
Toronto, ON
- $75,000 to $95,000 CAD / year
- Full-time
Previous experience in a Proposal Coordinator, Marketing Coordinator, Bid Coordinator, or similar role is strongly preferred.
Added 4 days ago
GE
Inside Sales Coordinator
GFL Environmental Inc.
AB
- Full-time
A post-secondary degree or diploma in Business Administration, Marketing, or a related field (or equivalent practical experience) is an asset.
Added 5 days ago
DE
Sales Coordinator
Design Electronics
Niagara Falls, ON
- Full-time
We're looking for an organized, phone-confident Sales Coordinator to bring discipline and follow-through to our sales engine. You'll be the person who keeps opportunities moving: staying in…
Added 5 days ago
WM
sales and promotions coordinator
Window Mart
Grande Prairie, AB
- Full-time
Added 5 days ago
RG
Executive Assistant
ROHL Global Networks Inc
Acheson, AB
- $80,000 to $110,000 CAD / year
…behind our Associate Director, Business Development, and a go-to coordinator across our legal, marketing, sales, and administrative…
Added 5 days ago
RG
Executive Assistant
ROHL Global Networks Inc.
Acheson, AB
- Full-time
…behind our Associate Director, Business Development, and a go-to coordinator across our legal, marketing, sales, and administrative…
Added 5 days ago
GI
Capture Strategist - Future Opportunities
Global Infrastructure
Toronto, ON
- Full-time
Download capture planning intel to Proposal Team – Proposal Manager, Proposal Coordinator, Graphic Designer, production team, and other engaged resources.
Added 7 days ago
G
Bilingual Sales Enablement Coordinator (Proposal Writer)
Gallagher
Toronto, ON
- Full-time
2-3 years of marketing & communications experience; experience in developing original material for publication or competitive evaluation and prior proposal experience is a plus
Added 8 days ago
GF
Business Development Coordinator
General Fusion Inc
Richmond, BC
- $70,000 to $80,000 CAD / year
- Full-time
The Business Development Coordinator supports the Director of Strategic Partnerships in building and maintaining General Fusion's network of technical collaborations with national labs,…
Added 8 days ago
GF
Business Development Coordinator
General Fusion
Richmond, BC
- Full-time
The Business Development Coordinator supports the Director of Strategic Partnerships in building and maintaining General Fusion's network of technical collaborations with national labs,…
Added 8 days ago
Sales & Marketing Coordinator
Kandor
Toronto, ON
The Sales & Marketing Coordinator is a key support to business development across Kandor Management Corporation's business lines. This role coordinates prospecting, proposals, and sales…
Added 8 days ago
P
Senior Sales and Marketing Coordinator
PERMA-PIPE
Calgary, AB
- Part-time
…revenue growth. This role serves as a key link between sales, marketing, customers and internal departments are delivered efficiently and…
Added 8 days ago
MD
Volunteer Mentor Program Coordinator - State Prog Admin Prin
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
…opportunities, media engagement, special expenses, invites, marketing agreement, event proposal and on location…
Added 8 days ago
CT
Fund Developer
Career Trek
Winnipeg, MB
- Full-time
Collaborate with the Communications and Events Coordinator to create marketing materials (e.g., flyers, brochures, newsletters, social media content) that promote fundraising efforts and…
Added 9 days ago
PP
Senior Sales and Marketing Coordinator
PERMA PIPE INC
Calgary, AB
- $35 to $40 CAD / hour
- Part-time
…revenue growth. This role serves as a key link between sales, marketing, customers and internal departments are delivered efficiently and…
Added 9 days ago
BC
Proposal & Marketing Coordinator
Ball Construction
Kitchener, ON
- Full-time
Join our innovative team at Ball Construction as a Proposal & Marketing Coordinator, where you will play a pivotal role in our marketing department. We are a leading company in the…
Added 9 days ago
BA
Junior Marketing Coordinator – Business Development
Bothwell Accurate Co. Inc.
Mississauga, ON
- Full-time
As we continue to grow, we’re looking for a Junior Marketing Coordinator to join our Business Development Department at our Head Office in Mississauga. This role will support marketing and…

Closed listing

PRI Engineering

Proposal Specialist

Toronto, ON, Canada
North York, ON, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Job type: Full-time
Closing date: Oct 15, 2026
Experience: Approximately 3 to 7 years of proposal writing, technical writing, or proposal coordination experience.
Posting language: English
Posted: Sep 15, 2026

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Original job description

Archived listing. The details below describe a past opening.

Writing and coordinating the proposals and RFP responses that win PRI's work

Location: North York or Mississauga, Ontario (in office)

Full-time, permanent

About The Opportunity

PRI is a multidisciplinary engineering and environmental consulting firm with offices across British Columbia, Alberta, and Ontario. We are seeking a Proposal Specialist to write and coordinate the proposals and RFP responses that win our work across five sectors: transportation and infrastructure, earth and environment, property and buildings, energy and resources, and renewable energy. This is a hands-on role for a strong writer and organized coordinator who can take a pursuit from RFP release to a polished, compliant, on-time submission.

You will write and shape the content, both the non-technical sections and the technical narrative, working with our engineers and scientists to turn their input, interviews, and rough drafts into clear, persuasive prose. You are not expected to originate the engineering, but you are expected to write about it well. You will also run the coordination behind every submission: interpreting requirements, managing the schedule, gathering contributions from busy senior people, and owning compliance and final production. Much of our work is won through public-sector procurement, where a single missed requirement can disqualify a strong bid, so precision matters.

What You'll Do

Coordinate proposals and RFP, RFQ, and RFEI responses end to end, from release through submission.
Read solicitations closely, build compliance matrices, and translate requirements into a clear outline and plan.
Set and manage the proposal schedule, and follow up with technical and commercial contributors to keep every pursuit on time.
Draft executive summaries, cover letters, firm and team narratives, and project understanding in PRI's voice.
Shape technical content from engineers and scientists into clear, persuasive narratives, and edit all contributions to a single consistent voice.
Own formatting, assembly, quality checks, and final production, and ensure every submission is complete, compliant, and delivered on or before deadline through the required channel.
Maintain the proposal content library: boilerplate, project sheets, staff resumes, and standard qualifications.
Log pursuits and outcomes in HubSpot, apply PRI's brand standards with the Marketing Manager, and improve templates and checklists over time.

Required

What you bring

Bachelor's degree in English, Communications, Journalism, Marketing, a technical or science field, or a related discipline, or equivalent experience.
Approximately 3 to 7 years of proposal writing, technical writing, or proposal coordination experience.
Excellent writing and editing skills, including a demonstrated ability to write clearly about technical subject matter from expert input.
Strong coordination and organizational skills, with the ability to manage a schedule and many contributors under firm deadlines.
Meticulous attention to compliance detail, and composure under deadline pressure.
Advanced Microsoft Word skills and comfort with Adobe Acrobat for production.
The diplomacy and persistence to gather input from busy senior professionals.

Preferred

Proposal experience in the architecture, engineering, or construction sector, and familiarity with public-sector procurement in Ontario, BC, or Alberta.
Adobe InDesign skills, and familiarity with HubSpot or similar CRM and content tools.
Comfort using AI tools to accelerate drafting, editing, and research.
APMP certification or SMPS membership.

Why PRI

Ownership of a function that directly drives the firm's growth, working with senior leaders across five sectors.
Varied, interesting pursuits across engineering and environmental work, never the same proposal twice.
A collaborative, multidisciplinary team and the chance to shape how the firm pursues work as it grows.
A firm actively investing in modern tools, including AI-enabled approaches to proposal work.
Competitive compensation, comprehensive benefits, and genuine support for professional development.

PRI is an equal-opportunity employer committed to building a diverse and inclusive team. We welcome applications from all qualified candidates, and we particularly encourage applications from Indigenous professionals.

About employer

More about this job

Responsibilities

Coordinate and write proposals and RFP responses from release to submission across multiple engineering and environmental sectors. Manage schedules, ensure compliance with public-sector procurement requirements, and translate technical input into persuasive prose.

Requirements

Requires a bachelor's degree in a relevant field and 3 to 7 years of experience in proposal or technical writing. Candidates must possess strong organizational skills, meticulous attention to detail, and proficiency in Microsoft Word and Adobe Acrobat.

Skills

Proposal Writing
Technical Writing
RFP Coordination
Editing
Project Management
Compliance Mapping
Microsoft Word
Adobe Acrobat
Stakeholder Management
Content Library Management
HubSpot
Adobe InDesign

Benefits

Comprehensive benefits
Professional development support

Visa sponsorship

Not detected in the job text

Keywords

RFP
RFQ
RFEI
Public-sector procurement
Compliance Matrix
Technical Narrative
HubSpot
Adobe InDesign
Adobe Acrobat
Microsoft Word
APMP
SMPS
Civil Engineering
Environmental Consulting
Boilerplate
CRM
AI Tools

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