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Added 3 months ago
Senior Proposal Specialist
Bird Construction
Mississauga, Ontario
Full-time
Senior Proposal SpecialistThe Senior Proposal Specialist will work closely with corporate and regional buildings teams on developing and submitting proposals, leading marketing tactics and…
Added 32 mins ago
Senior Proposal Specialist
HDR
Burlington, ON
Full-time
Do you enjoy strategy, creativity, and the pursuit in generating winning proposals? Do you have the drive and passion to win work? If the answer is yes, then HDR is the place for you. HDR…
Added 1 month ago
Senior Proposal Specialist
Allnorth Consultants Limited
Vancouver, BC · Victoria, BC · AB
Full-time
Allnorth is seeking a Senior Proposal Specialist to lead the development of high-quality, compliant, and compelling proposals that support business growth across the organization. Working…
Added 10 days ago
Senior Proposal and Marketing Specialist
NORR
Toronto, ON
The Senior Proposal and Marketing Specialist supports pursuit of new business, from pre-solicitation through pursuit and proposal development. They are tactical and are responsible for…
Added 5 days ago
Proposal Specialist
PRI Consultants
Toronto, ON · North York, ON
Full-time
…across British Columbia, Alberta, and Ontario. We are seeking a Proposal Specialist to write and coordinate the proposals and RFP responses that win our work across five sectors:…
Added 12 days ago
Proposal Specialist
Bird Construction
Edmonton, AB
Full-time
Proposal SpecialistBird is seeking a Proposal Specialist to support and lead the development of high-quality, strategic submissions across our Industrial sectors. In this role, you will…
Added 3 days ago
Proposal Specialist
Calian Group
Ottawa, ON
Full-time
We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination…
Added 26 days ago
Proposal Specialist
Reliance Impact
Toronto, ON
$75,000 to $95,000 CAD / year
Full-time
We are seeking a highly organized and detail-oriented Proposal Coordinator to join a growing construction organization. This role will be responsible for coordinating, developing, and…
Added 10 days ago
Proposal Specialist
Reliance Impact
Toronto, ON
$75,000 to $95,000 CAD / year
Full-time
We are seeking a highly organized and detail-oriented Proposal Coordinator to join a growing construction organization. This role will be responsible for coordinating, developing, and…
Added 3 days ago
Proposal Specialist
Calian in Space & Technology
Ottawa, ON
Full-time
We are looking for a Proposal Specialist to lead Calian’s bid process from project initiation through contract award for our service lines. In addition to proposal coordination…
Added 1 day ago
Proposal Specialist (Government)
Geotab
Oakville, ON
Full-time
As a Proposal Specialist, you will perform a broad range of duties as a member of the RFX team. Your responsibilities include assisting with the development and management of proposals,…
Added 1 day ago
Proposal Specialist (Government)
Geotab
Toronto, ON · Oakville, ON · Waterloo, ON
As a Proposal Specialist, you will perform a broad range of duties as a member of the RFX team. Your responsibilities include assisting with the development and management of proposals,…
Added 1 day ago
Marketing & Proposal Specialist
Geosyntec Consultants
Ottawa, ON
Full-time
Geosyntec has an exciting opportunity for a Senior Marketing and Proposal Specialist in our Toronto, ON, Ottawa, ON, Waterloo, ON, Cambridge, ON, Guelph, ON, or Burnaby, BC office. A hybrid…
Added 1 day ago
Marketing & Proposal Specialist
Geosyntec Consultants
Waterloo, ON
Full-time
Geosyntec has an exciting opportunity for a Senior Marketing and Proposal Specialist in our Toronto, ON, Ottawa, ON, Waterloo, ON, Cambridge, ON, Guelph, ON, or Burnaby, BC office. A hybrid…
Added 1 day ago
Marketing & Proposal Specialist
Geosyntec Consultants
Toronto, ON
Full-time
Geosyntec has an exciting opportunity for a Senior Marketing and Proposal Specialist in our Toronto, ON, Ottawa, ON, Waterloo, ON, Cambridge, ON, Guelph, ON, or Burnaby, BC office. A hybrid…
Added 1 day ago
Marketing & Proposal Specialist
Geosyntec Consultants
Guelph, ON
Full-time
Geosyntec has an exciting opportunity for a Senior Marketing and Proposal Specialist in our Toronto, ON, Ottawa, ON, Waterloo, ON, Cambridge, ON, Guelph, ON, or Burnaby, BC office. A hybrid…
Added 1 day ago
Marketing & Proposal Specialist
Geosyntec Consultants
Cambridge, ON
Full-time
Geosyntec has an exciting opportunity for a Senior Marketing and Proposal Specialist in our Toronto, ON, Ottawa, ON, Waterloo, ON, Cambridge, ON, Guelph, ON, or Burnaby, BC office. A hybrid…
Added 1 day ago
Marketing & Proposal Specialist
Geosyntec Consultants
Burnaby, BC
Full-time
Geosyntec has an exciting opportunity for a Senior Marketing and Proposal Specialist in our Toronto, ON, Ottawa, ON, Waterloo, ON, Cambridge, ON, Guelph, ON, or Burnaby, BC office. A hybrid…
Added 2 days ago
Marketing & Proposal Specialist
Geosyntec Consultants, Inc.
Toronto, ON
Full-time
Geosyntec has an exciting opportunity for a Senior Marketing and Proposal Specialist in our Toronto, ON, Ottawa, ON, Waterloo, ON, Cambridge, ON, Guelph, ON, or Burnaby, BC office. A hybrid…
Added 15 days ago
Specialist, Proposal & Business Development
Dunsky Energy + Climate Advisors
Montreal, QC · Greater Montreal Metropolitan Area
Full-time
We are seeking a highly organized, detail-oriented, and proactive Proposal & Business Development Specialist to support the firm's growth and impact. Reporting to the Senior Business…
Added 15 days ago
Specialist, Proposal & Business Development
Dunsky Energy + Climate Advisors
Toronto, ON · Greater Toronto Area, Canada
Full-time
We are seeking a highly organized, detail-oriented, and proactive Proposal & Business Development Specialist to support the firm's growth and impact. Reporting to the Senior Business…
Added 4 days ago
Proposal Specialist
PRI Engineering
Toronto, ON · North York, ON
Full-time
…across British Columbia, Alberta, and Ontario. We are seeking a Proposal Specialist to write and coordinate the proposals and RFP responses that win our work across five sectors:…
Added 1 day ago
SENIOR SPECIALIST PLUMBING
City of Brampton
Brampton, ON
Full-time
Working with and reporting to the Supervisor, Inspections, the Senior Specialist, Plumbing position will be responsible for the plans review and inspection of the Mechanical Plumbing…
Added 1 day ago
Senior Specialist, HVAC
City of Brampton
Brampton, ON
Full-time
Working with and reporting to the Supervisor, Inspections, the Senior Specialist, HVAC is responsible for the plans review and inspection of the Mechanical HVAC components of permit…
Added 1 month ago
Senior Quotations Specialist
Sonepar
Vaughan, ON
The Senior Quotation Specialist leads the preparation and management of complex quotations and proposal packages, supporting the Sales and Major Projects Group. This role ensures accurate,…

PRI Engineering

Proposal Specialist

Toronto, ON, Canada
North York, ON, Canada

Job type: Full-time
Apply by: Oct 15, 2026
Experience: Approximately 3 to 7 years of proposal writing, technical writing, or proposal coordination experience.
Posting language: English
Posted: Sep 15, 2026

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Original job description

Writing and coordinating the proposals and RFP responses that win PRI's work

Location: North York or Mississauga, Ontario (in office)

Full-time, permanent

About The Opportunity

PRI is a multidisciplinary engineering and environmental consulting firm with offices across British Columbia, Alberta, and Ontario. We are seeking a Proposal Specialist to write and coordinate the proposals and RFP responses that win our work across five sectors: transportation and infrastructure, earth and environment, property and buildings, energy and resources, and renewable energy. This is a hands-on role for a strong writer and organized coordinator who can take a pursuit from RFP release to a polished, compliant, on-time submission.

You will write and shape the content, both the non-technical sections and the technical narrative, working with our engineers and scientists to turn their input, interviews, and rough drafts into clear, persuasive prose. You are not expected to originate the engineering, but you are expected to write about it well. You will also run the coordination behind every submission: interpreting requirements, managing the schedule, gathering contributions from busy senior people, and owning compliance and final production. Much of our work is won through public-sector procurement, where a single missed requirement can disqualify a strong bid, so precision matters.

What You'll Do

Coordinate proposals and RFP, RFQ, and RFEI responses end to end, from release through submission.
Read solicitations closely, build compliance matrices, and translate requirements into a clear outline and plan.
Set and manage the proposal schedule, and follow up with technical and commercial contributors to keep every pursuit on time.
Draft executive summaries, cover letters, firm and team narratives, and project understanding in PRI's voice.
Shape technical content from engineers and scientists into clear, persuasive narratives, and edit all contributions to a single consistent voice.
Own formatting, assembly, quality checks, and final production, and ensure every submission is complete, compliant, and delivered on or before deadline through the required channel.
Maintain the proposal content library: boilerplate, project sheets, staff resumes, and standard qualifications.
Log pursuits and outcomes in HubSpot, apply PRI's brand standards with the Marketing Manager, and improve templates and checklists over time.

Required

What you bring

Bachelor's degree in English, Communications, Journalism, Marketing, a technical or science field, or a related discipline, or equivalent experience.
Approximately 3 to 7 years of proposal writing, technical writing, or proposal coordination experience.
Excellent writing and editing skills, including a demonstrated ability to write clearly about technical subject matter from expert input.
Strong coordination and organizational skills, with the ability to manage a schedule and many contributors under firm deadlines.
Meticulous attention to compliance detail, and composure under deadline pressure.
Advanced Microsoft Word skills and comfort with Adobe Acrobat for production.
The diplomacy and persistence to gather input from busy senior professionals.

Preferred

Proposal experience in the architecture, engineering, or construction sector, and familiarity with public-sector procurement in Ontario, BC, or Alberta.
Adobe InDesign skills, and familiarity with HubSpot or similar CRM and content tools.
Comfort using AI tools to accelerate drafting, editing, and research.
APMP certification or SMPS membership.

Why PRI

Ownership of a function that directly drives the firm's growth, working with senior leaders across five sectors.
Varied, interesting pursuits across engineering and environmental work, never the same proposal twice.
A collaborative, multidisciplinary team and the chance to shape how the firm pursues work as it grows.
A firm actively investing in modern tools, including AI-enabled approaches to proposal work.
Competitive compensation, comprehensive benefits, and genuine support for professional development.

PRI is an equal-opportunity employer committed to building a diverse and inclusive team. We welcome applications from all qualified candidates, and we particularly encourage applications from Indigenous professionals.

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More about this job

Responsibilities

Coordinate and write proposals and RFP responses from release to submission across multiple engineering and environmental sectors. Manage schedules, ensure compliance with public-sector procurement requirements, and translate technical input into persuasive prose.

Requirements

Requires a bachelor's degree in a relevant field and 3 to 7 years of experience in proposal or technical writing. Candidates must possess strong organizational skills, meticulous attention to detail, and proficiency in Microsoft Word and Adobe Acrobat.

Skills

Proposal Writing
Technical Writing
RFP Coordination
Editing
Project Management
Compliance Mapping
Microsoft Word
Adobe Acrobat
Stakeholder Management
Content Library Management
HubSpot
Adobe InDesign

Benefits

Comprehensive benefits
Professional development support

Visa sponsorship

Not detected in the job text

Keywords

RFP
RFQ
RFEI
Public-sector procurement
Compliance Matrix
Technical Narrative
HubSpot
Adobe InDesign
Adobe Acrobat
Microsoft Word
APMP
SMPS
Civil Engineering
Environmental Consulting
Boilerplate
CRM
AI Tools

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