Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 5, 2026

Hiring at a glance

View jobs

Open jobs: 4,407
Employers: 2,068

Advertised starting pay

Average starting payCAD / year: $71,972Across 313 listings
Average starting payCAD / hour: $27.30Across 164 listings
Average starting payUSD / year: $84,750Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 15%677 listings
On-site: 83%3,654 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (217), HealthCareersInSask.ca (57), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 6 days ago
DD
ADMINISTRATIVE ASSISTANT - FACILITIES SERVICES
Durham District School Board
Whitby, ON
- Full-time
Added 6 days ago
LD
Office Administrator for Southview Public School
Limestone District School Board
Greater Napanee, ON · Napanee, ON
- Internship
Added 6 days ago
NN
Human Resources Administrator - HRIS & Process Improvement
Near North District School Board
North Bay, ON
- Internship
Added 6 days ago
IP
Senior Executive Assistant
Indigenous Perspectives Society
Agassiz, BC
- Full-time
Added 6 days ago
AW
Senior Land Agent (Bilingual - French / English)
Agilus Work Solutions
Ottawa, ON · Greater Ottawa Metropolitan Area
- $110,000 to $125,000 CAD / year
- Full-time
Added 6 days ago
Reception & Office Assistant
HealthCareersInSask.ca
Yorkton, SK
Added 6 days ago
Executive Assistant, Global AML
Scotiabank
Toronto, ON
Added 6 days ago
T
Portfolio Management Analyst, Wealth Investment Office
TD
Toronto, ON
- Full-time
Added 6 days ago
T
Senior Technology Resilience and Availability Management Analyst
TD
Toronto, ON
- Full-time
Added 6 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Grayson, SK
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach
Added 6 days ago
SS
Office Administrator
Summit Search Group
Halifax, NS · Greater Halifax Metropolitan Area
- Full-time
On behalf of our client in the construction industry, we are looking for an Office Administrator in Halifax. The Office Administrator will be responsible for providing comprehensive office…
Added 6 days ago
BA
Medical Office Assistant
Belleville and Quinte West Community Health Centre
Belleville, ON
- Full-time
Added 6 days ago
TU
ORCA Administrative Coordinator
The University of British Columbia
Vancouver, BC
- $4,881 to $5,255 CAD / month
- Full-time
Added 6 days ago
BP
Office Manager
BELFOR Property Restoration Canada
Mississauga, ON
- $55,000 to $60,000 CAD / year
- Full-time
Reporting to the General Manager, the Office Manager will provide general administrative support and assists with managing the local office. The position works to keep the office in…
Added 6 days ago
C
Administrative Assistant Co-op, Vancouver, BC - Winter 2027
CIBC
Vancouver, BC
- Full-time
Added 6 days ago
H
Unit Clerk
HealthCareersInSask.ca
Moose Jaw, SK
- Full-time
Added 6 days ago
Reception & Office Assistant
HealthCareersInSask.ca
Yorkton, SK
Added 6 days ago
Contract and Procurement Specialist
Government of Alberta
Calgary, AB
Added 6 days ago
R
Administrative Assistant (Part-Time, On Call)
Ricoh
Saskatoon, SK
- Part-time
Added 6 days ago
Site Managing Director - Thunder Bay
Alstom
Thunder Bay, ON
Added 6 days ago
LC
Administrative Assistant, Office of Indigenous Engagement and Initiatives
Langara College
Abbotsford, BC · Building C
- Full-time
Added 6 days ago
EN
Administrative Assistant
Employment Network Canada Inc.
Regina, SK
- Full-time
As the primary Administrative Assistant in our client's office, you will provide administrative support, maintain the database and provide exceptional customer service to clients.
Added 6 days ago
B
Executive Assistant, Quality
Bombardier
Dorval, QC
- Full-time
Added 6 days ago
TS
Site Contract Specialist
TRS Staffing Solutions
BC · British Columbia, Canada
- Contract
…lifecycle, from procurement strategy and tendering through contract administration, contractor performance management, and project closeout, with a stronger focus on the pre-award…
Added 6 days ago
DW
Finance and Administrative Coordinator
Developing World Connections
Kamloops, BC
- Full-time

Primacorp Ventures Inc

Executive Assistant and Special Projects Manager

New Westminster, BC, V3M 6G2, Canada

Location: New Westminster, BC Compensation: $60,000–$70,000 Schedule: Full-Time | Onsite Daily

Apply About employer

Applications open in a new tab.

Job details

Pay: Location: New Westminster, BC Compensation: $60,000–$70,000 Schedule: Full-Time | Onsite Daily
Experience: 3–5 years of experience in executive administration, project coordination, operations, business analysis, or related roles
Posting language: English
Posted: Jun 19, 2026

Original job description

Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada with their Amenida brand. Guided by Primacorp's vision and resources, we're growing a network of vibrant, people-first communities that put compassion and connection at the heart of everything we do. Through cultural inclusivity, operational excellence, and genuine care, we're redefining what retirement living can be. Together, Prima Living and Primacorp are building a purpose-driven future where every resident feels valued, supported, and truly at home.

Your Role in a Snapshot:

Supporting executive operations, strategic initiatives, and organizational efficiency in a fast-paced, growth-oriented environment.

The Executive Assistant and Special Projects Manager plays a key role in supporting the President and coordinating high-priority initiatives across Prima Living. This position combines executive support, project coordination, business analysis, and operational improvement responsibilities to help drive organizational performance and strategic growth.

Acting as a trusted partner to executive leadership, this role requires strong organizational skills, business acumen, discretion, and the ability to manage multiple priorities while collaborating across departments, stakeholders, consultants, and external partners.

This is an onsite, high-impact role ideal for a proactive, resourceful, and technology-driven professional seeking long-term career growth within a dynamic and rapidly growing organization.

Location: New Westminster, BC
Compensation: $60,000–$70,000
Schedule: Full-Time | Onsite Daily

Your Day to Day:

Strategic Projects Coordination

Coordinate and support operational, strategic, and executive initiatives across the organization
Track project timelines, deliverables, budgets, stakeholder communications, and follow-ups across multiple priorities
Facilitate coordination between internal teams, consultants, vendors, external partners, and stakeholders
Prepare project updates, executive summaries, presentations, reports, and briefing materials
Conduct business analysis, operational assessments, and research to support executive decision-making
Analyze workflows, operational challenges, and business processes while identifying opportunities for improvement
Support planning, implementation, and execution of organizational initiatives and special projects
Assist with business development activities, proposals, presentations, and strategic growth opportunities
Coordinate meetings, action items, and project communications to ensure timely execution of deliverables
Identify opportunities for process improvement, workflow optimization, and operational efficiency

Executive Support Responsibilities

Provide high-level executive and administrative support to the President
Manage complex calendars, scheduling, travel arrangements, and executive meeting coordination
Prioritize competing demands while maintaining effective executive workflow management
Draft, edit, and manage confidential correspondence, reports, presentations, and business documents
Record meeting minutes, track action items, and ensure timely follow-up on key initiatives
Screen, prioritize, and respond to communications on behalf of the President as required
Coordinate communication and activities across departments, locations, and external stakeholders
Maintain organized filing systems, records, and administrative processes

Technology, Operations & Analytical Support

Utilize AI tools and digital platforms to improve workflow efficiency, reporting, research, meeting summaries, and communication processes
Support implementation of administrative systems, digital tools, and operational improvements
Assist with operational, financial, and business reporting and analysis
Conduct document reviews, data tracking, and analytical support with strong attention to detail

General Administrative Support

Provide administrative and operational support as required
Assist with meetings, events, and cross-functional coordination
Contribute to a collaborative, high-performance, and solutions-oriented work environment
Perform additional duties and responsibilities as assigned

What You Bring to the Table:

3–5 years of experience in executive administration, project coordination, operations, business analysis, or related roles
Postsecondary education in Business Administration, Project Management, Communications, Business Analysis, or a related field preferred
Strong organizational, multitasking, project management, and time management skills
Exceptional written and verbal communication skills with strong stakeholder management abilities
Strong analytical, reporting, and problem-solving capabilities
Ability to prepare professional reports, presentations, executive summaries, and business communications
Strong interpersonal skills with the ability to coordinate across multiple departments and stakeholders
Ability to work independently in a fast-paced environment while managing multiple competing priorities
High level of professionalism, discretion, maturity, and confidentiality
Strong attention to detail, critical thinking, and execution skills
Proficiency in Microsoft Office Suite, collaboration tools, and digital workflow platforms
Strong technical aptitude with the ability to quickly learn new systems and technologies

Bonus Points For:

Experience supporting senior executives or leadership teams in growth-oriented organizations
Experience coordinating strategic or operational projects across multiple departments
Experience using AI productivity tools and workflow automation platforms
Background in business analysis, reporting, or operational planning
Ability to identify process improvements and implement operational efficiencies
Entrepreneurial mindset with strong long-term career ambitions
Experience working in fast-paced, high-growth, or multi-location environments

Don't hold back!- apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team.

We are proudly Canadian - rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.

Apply About employer

More about this job

Responsibilities

Provide high-level executive and administrative support to the President, including calendar and travel management, communications, meeting coordination, and follow-up. Coordinate strategic and operational projects, conduct business and workflow analysis, prepare reports and presentations, and identify opportunities to improve organizational efficiency.

Requirements

Candidates should have 3–5 years of experience in executive administration, project coordination, operations, business analysis, or a related field; postsecondary education in a relevant area is preferred. Strong organizational, communication, analytical, technical, and stakeholder-management skills are required, along with discretion, attention to detail, and the ability to manage competing priorities.

Skills

Executive Support
Project Coordination
Project Management
Business Analysis
Strategic Planning
Stakeholder Management
Calendar Management
Written Communication
Reporting
Process Improvement
Operational Efficiency
Microsoft Office
Digital Workflow Platforms
AI Productivity Tools
Time Management
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Executive Support
Project Coordination
Business Analysis
Operational Planning
Strategic Initiatives
Stakeholder Communications
Project Timelines
Budget Tracking
Executive Summaries
Business Development
Process Improvement
Workflow Optimization
Calendar Management
Travel Arrangements
Meeting Minutes
Confidential Correspondence
Microsoft Office Suite
Collaboration Tools
Digital Workflow Platforms
AI Productivity Tools
Workflow Automation
Operational Reporting
Financial Reporting
Senior Living

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