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Primacorp Ventures Inc

Executive Assistant and Special Projects Manager

New Westminster, BC, V3M 6G2, Canada

Pay: Location: New Westminster, BC Compensation: $60,000–$70,000 Schedule: Full-Time | Onsite Daily
Experience: 3–5 years of experience in executive administration, project coordination, operations, business analysis, or related roles
Posting language: English
Posted: Jun 19, 2026

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Original job description

Prima Living, a proud member of the Primacorp group of companies, is leading the next generation of senior living in Canada with their Amenida brand. Guided by Primacorp's vision and resources, we're growing a network of vibrant, people-first communities that put compassion and connection at the heart of everything we do. Through cultural inclusivity, operational excellence, and genuine care, we're redefining what retirement living can be. Together, Prima Living and Primacorp are building a purpose-driven future where every resident feels valued, supported, and truly at home.

Your Role in a Snapshot:

Supporting executive operations, strategic initiatives, and organizational efficiency in a fast-paced, growth-oriented environment.

The Executive Assistant and Special Projects Manager plays a key role in supporting the President and coordinating high-priority initiatives across Prima Living. This position combines executive support, project coordination, business analysis, and operational improvement responsibilities to help drive organizational performance and strategic growth.

Acting as a trusted partner to executive leadership, this role requires strong organizational skills, business acumen, discretion, and the ability to manage multiple priorities while collaborating across departments, stakeholders, consultants, and external partners.

This is an onsite, high-impact role ideal for a proactive, resourceful, and technology-driven professional seeking long-term career growth within a dynamic and rapidly growing organization.

Location: New Westminster, BC
Compensation: $60,000–$70,000
Schedule: Full-Time | Onsite Daily

Your Day to Day:

Strategic Projects Coordination

Coordinate and support operational, strategic, and executive initiatives across the organization
Track project timelines, deliverables, budgets, stakeholder communications, and follow-ups across multiple priorities
Facilitate coordination between internal teams, consultants, vendors, external partners, and stakeholders
Prepare project updates, executive summaries, presentations, reports, and briefing materials
Conduct business analysis, operational assessments, and research to support executive decision-making
Analyze workflows, operational challenges, and business processes while identifying opportunities for improvement
Support planning, implementation, and execution of organizational initiatives and special projects
Assist with business development activities, proposals, presentations, and strategic growth opportunities
Coordinate meetings, action items, and project communications to ensure timely execution of deliverables
Identify opportunities for process improvement, workflow optimization, and operational efficiency

Executive Support Responsibilities

Provide high-level executive and administrative support to the President
Manage complex calendars, scheduling, travel arrangements, and executive meeting coordination
Prioritize competing demands while maintaining effective executive workflow management
Draft, edit, and manage confidential correspondence, reports, presentations, and business documents
Record meeting minutes, track action items, and ensure timely follow-up on key initiatives
Screen, prioritize, and respond to communications on behalf of the President as required
Coordinate communication and activities across departments, locations, and external stakeholders
Maintain organized filing systems, records, and administrative processes

Technology, Operations & Analytical Support

Utilize AI tools and digital platforms to improve workflow efficiency, reporting, research, meeting summaries, and communication processes
Support implementation of administrative systems, digital tools, and operational improvements
Assist with operational, financial, and business reporting and analysis
Conduct document reviews, data tracking, and analytical support with strong attention to detail

General Administrative Support

Provide administrative and operational support as required
Assist with meetings, events, and cross-functional coordination
Contribute to a collaborative, high-performance, and solutions-oriented work environment
Perform additional duties and responsibilities as assigned

What You Bring to the Table:

3–5 years of experience in executive administration, project coordination, operations, business analysis, or related roles
Postsecondary education in Business Administration, Project Management, Communications, Business Analysis, or a related field preferred
Strong organizational, multitasking, project management, and time management skills
Exceptional written and verbal communication skills with strong stakeholder management abilities
Strong analytical, reporting, and problem-solving capabilities
Ability to prepare professional reports, presentations, executive summaries, and business communications
Strong interpersonal skills with the ability to coordinate across multiple departments and stakeholders
Ability to work independently in a fast-paced environment while managing multiple competing priorities
High level of professionalism, discretion, maturity, and confidentiality
Strong attention to detail, critical thinking, and execution skills
Proficiency in Microsoft Office Suite, collaboration tools, and digital workflow platforms
Strong technical aptitude with the ability to quickly learn new systems and technologies

Bonus Points For:

Experience supporting senior executives or leadership teams in growth-oriented organizations
Experience coordinating strategic or operational projects across multiple departments
Experience using AI productivity tools and workflow automation platforms
Background in business analysis, reporting, or operational planning
Ability to identify process improvements and implement operational efficiencies
Entrepreneurial mindset with strong long-term career ambitions
Experience working in fast-paced, high-growth, or multi-location environments

Don't hold back!- apply today, even if you do not tick every skills list. We cherish diverse skill sets, knowing your unique experiences and perspectives enrich our dynamic team.

We are proudly Canadian - rooted in our diverse communities, guided by our values, and committed to growing together from coast to coast.

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More about this job

Responsibilities

Provide high-level executive and administrative support to the President, including calendar and travel management, communications, meeting coordination, and follow-up. Coordinate strategic and operational projects, conduct business and workflow analysis, prepare reports and presentations, and identify opportunities to improve organizational efficiency.

Requirements

Candidates should have 3–5 years of experience in executive administration, project coordination, operations, business analysis, or a related field; postsecondary education in a relevant area is preferred. Strong organizational, communication, analytical, technical, and stakeholder-management skills are required, along with discretion, attention to detail, and the ability to manage competing priorities.

Skills

Executive Support
Project Coordination
Project Management
Business Analysis
Strategic Planning
Stakeholder Management
Calendar Management
Written Communication
Reporting
Process Improvement
Operational Efficiency
Microsoft Office
Digital Workflow Platforms
AI Productivity Tools
Time Management
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Administration
Executive Support
Project Coordination
Business Analysis
Operational Planning
Strategic Initiatives
Stakeholder Communications
Project Timelines
Budget Tracking
Executive Summaries
Business Development
Process Improvement
Workflow Optimization
Calendar Management
Travel Arrangements
Meeting Minutes
Confidential Correspondence
Microsoft Office Suite
Collaboration Tools
Digital Workflow Platforms
AI Productivity Tools
Workflow Automation
Operational Reporting
Financial Reporting
Senior Living

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