Procurement Administrator

Primary Engineering and Construction Corporation (Primary) is a leading provider of professional engineering and construction services. Our diverse teams and inclusive culture are the core that powers Primary, enabling us to tailor solutions to clients' and Engineering communities’ specific needs through listening to and embracing unique perspectives. Primary connects them to what is possible today and provides a solid foundation for tomorrow.

We offer an extensive array of comprehensive engineering design and design/build services encompassing power system engineering, design-build services for utilities, joint use and telecommunication design, traffic and transportation engineering, and renewable energy systems. These services cater to a diverse range of clients, including electric utility companies, developers, builders, commercial and industrial businesses, mining companies, government, and private contractors. We are driven to build long-term relationships with both our customers and employees.

At Primary, we are dedicated to fostering an open and safe environment where all voices, whether from our team members, clients, or community, are valued and heard. As we grow our company, we remain committed to breaking down barriers and creating new opportunities within our industry.

Please note that reliable transportation is required for this position, as the work location is 285220 61st Avenue SE, Rocky View County, AB, T1X 0K3.

As a Procurement Administrator, you'll play a key role supporting procurement, inventory, and material management for utility infrastructure projects across Alberta. Working closely with procurement, warehouse, and project teams, you'll help ensure critical materials are sourced, tracked, and delivered efficiently. This is an excellent opportunity for someone looking to build a career in supply chain and procurement within a growing organization.

Responsibilities:

• Process receiving documentation and packing slips within the inventory management system.
• Prepare and issue purchase orders based on bills of materials, as directed by the Procurement Specialist.
• Assist with the preparation and evaluation of vendor Requests for Proposals (RFPs).
• Obtain, review, and compare supplier quotations to ensure the best value, quality, and service, and follow up with suppliers as required.
• Maintain vendor price list databases after receiving supplier pricing to support procurement selection and purchase order issuance.
• Assist in maintaining Acumatica Stock ID and locations.
• Issue pick requests to the warehouse team and coordinate activities between procurement, inventory, and warehouse functions.
• Track deliveries, support expediting, and communicate order status updates to internal stakeholders.
• Assist the Team Lead/ Inventory Controller with updating inventory replenishment requirements and related records.
• Assist with maintaining the inventory database in Acumatica, ensuring manufacturers, suppliers, part numbers, and replenishment parameters remain accurate and up to date.
• Assist with contract administration, including document tracking, filing, and general administrative support.
• Monitor and manage the shared procurement inbox, responding to inquiries and routing requests appropriately.
• Reconcile supplier invoices against purchase orders and receiving documentation.
• Support inventory replenishment activities and generate procurement and inventory reports as required.
• Perform other administrative duties as directed by the Procurement Specialist.

Education:

• High school diploma is required.
• Post-secondary certificate, diploma, or degree in Business Administration, Supply Chain Management, Commerce, Logistics, Procurement, Purchasing, or a related field is considered an asset.
• Supply Chain Management Professional (SCMP) designation through Supply Chain Canada, procurement or purchasing certificates from recognized post-secondary institution, or other supply chain/logistics certifications are considered assets.

Experience, Technical Skills, and Competencies:

• 1–3 years of experience in purchasing, procurement, inventory control, administrative support, accounts payable, or vendor management.
• Previous experience as a Purchasing Clerk, Procurement Administrator, Administrative Assistant, or a similar role is considered an asset.
• Strong proficiency in Microsoft Office, particularly Excel.
• Experience with Enterprise Resource Planning (ERP) and inventory management systems; experience with Acumatica is considered an asset.
• Knowledge of purchase order creation and tracking, vendor database management, inventory management systems, document control, and records management
• Strong attention to detail, excellent communication skills, and the ability to manage competing priorities in a fast-paced environment.
• Strong problem-solving skills, a customer service mindset, and the ability to build effective working relationships with suppliers and internal stakeholders.
• Experience in the electric utility industry or knowledge of electrical materials and distribution systems is considered an asset.

Why Join Primary?

At Primary, we don’t just deliver engineering and construction solutions - we build careers, communities, and lasting partnerships. Here’s what sets us apart:

• Competitive Compensation: Our total rewards package includes competitive salaries, annual bonuses, company matching RRSP, generous vacation allowances and flex / PTO days, extended health and dental benefits, including a Health Care Spending Account and an Employee and Family Assistance Program, and more.
• People-First Culture: We believe that great work starts with great people. Our collaborative and inclusive culture fosters open communication, mutual respect, and a genuine sense of belonging.
• Innovation Meets Impact: With over 20 years of experience delivering infrastructure solutions across Canada, we’re known for our forward-thinking approach and commitment to quality.
• Growth & Development: We invest in our people. We offer mentorship, training programs, and opportunities to expand your skills across disciplines and projects.
• Flexibility & Work-Life Balance: Our flexible work schedules and hybrid work options (where applicable) support a healthy work-life balance.
• Commitment to Safety & Integrity: Safety is our top priority - in our field work, our offices, and our culture.

How to Apply

If you are ready for a new challenge and want to make a difference in the industry, please click the link to apply. If this role isn’t quite right for you, check out our careers page for other available opportunities.

Careers - Primary Engineering and Construction Corporation

Candidates must be legally eligible to work in Canada at the time of application.

We thank all candidates for their applications; however, only those selected for an interview will be contacted.