Office & administration jobs in Canada

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Added 2 days ago
SG
Receptionist
Sherbatov Gym
Laval, QC
- Part-time
Added 2 days ago
RC
Receptionist
Retirement Concepts
Victoria, BC
- $24.39 to $25.82 CAD / hour
- Temporary
Position: Casual (day shifts 8:00am-4:00pm and evening shifts 3:00pm-7:00pm)
Added 2 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 2 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 2 days ago
O
Office Clerk
OPENLANE
Richmond, BC
- Full-time
We are seeking an Office Clerk with experience in customer service and general office administration. You will work as part of our close-knit administrative team and will be responsible for…
Added 2 days ago
PP
Executive Assistant
Primary People Group
Toronto, ON
- Full-time
Location: Toronto, In-Office Role, 5 days per week
Added 2 days ago
L
Mayfair Shopping Centre This link will open in a new window is hiring Building Supplies Purchasing Manager with LMIA
LMIA.CA
BC · British Columbia, Canada
- Temporary
Added 2 days ago
L
Dépanneur ultra royal inc is hiring Administrative Assistant with LMIA
LMIA.CA
Quebec, QC
- Contract
Added 2 days ago
SG
Purchaser - MH
S3 Group Ltd.
Medicine Hat, AB
- Full-time
Added 2 days ago
O
Office Clerk
OPENLANE
Richmond, BC
- Full-time
We are seeking an Office Clerk with experience in customer service and general office administration. You will work as part of our close-knit administrative team and will be responsible for…
Added 2 days ago
FC
Administrative Assistant
Federated Co-operatives Limited
Dryden, ON
- Full-time
You are looking for a career in Administration and:
Added 2 days ago
HB
Business Analyst / Project Manager – Corporate Applications / Salesforce / Workday - FinTech - $120,000-$200,000 CAD + Bonus
Hunter Bond
Montreal, QC
- $120,000 to $200,000 CAD / year
- Full-time
Added 2 days ago
BT
Administrative Assistant
Baker Tilly Canada
Windsor, ON
- Full-time
Proficient in using Microsoft Office software, including Excel, Word, PowerPoint, and Outlook.
Added 2 days ago
MS
Executive Assistant
Marberg Staffing
Toronto, ON
- $32 to $36 CAD / hour
- Temporary
Education: Post Secondary Degree or Diploma in Office Administration, Business Administration or related discipline, or equivalent combination of work experience and education.
Added 2 days ago
WM
Executive Assistant
Wener Mgmt
Vancouver, BC
- Full-time
Business and office administration: Handle expenses, credit card reconciliations, budget records, contract and tax paperwork, travel arrangements, and occasional personal and family…
Added 2 days ago
SC
Secondary Office Assistant - 0.4 FTE, 14 hours/week
Simcoe County District School Board
Barrie, ON
- Part-time
The Secondary Office Assistant provides administrative support to the school. Assist administration, teaching staff, students and guardians on a daily basis, in the areas of reception,…
Added 2 days ago
DD
GROUP 4 - PART TIME ELEMENTARY SCHOOL SECRETARY (EXTERNAL)
Durham District School Board
Oshawa, ON
- Part-time
Organize and maintain school files; retrieve files, documents and forms for administration and teachers
Added 2 days ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
The successful candidate must possess a community college diploma in Office Administration, a university Business Certificate 1 or an equivalent program.
Added 2 days ago
Human Resources Administrator
Bayshore
Thunder Bay, ON
…will assist with human resources functions, perform general office duties and collaborate with the Branch and HR teams on initiatives aligned with company goals. Join us and be part of a…
Added 3 days ago
QM
Accounting & Administrative Coordinator
Quantum Management Services Ltd.
Toronto, ON
- $75,000 to $80,000 CAD / year
- Full-time
…combining hands-on accounting responsibilities with purchasing, administration, and day-to-day business…
Added 3 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…Children’s Hospital Foundation, the McGill Student Accounts Office, and…
Added 3 days ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 3 days ago
FA
Purchasing Agent
FTAI Aviation
Montreal, QC
- Full-time
Strong working knowledge of Microsoft Office, with the ability to analyze data, manage reports, and take action on multiple datasets
Added 3 days ago
DG
Admin Assistant to The Catering Manager
Dexterra Group
Winnipeg, MB
- Full-time
Order and maintain office supplies and equipment.
Added 3 days ago
D
Admin Assistant to The Catering Manager
Dexterra
Winnipeg, MB
- $16.4 to $17 CAD / hour
- Full-time
Order and maintain office supplies and equipment.

Primary People Group

Executive Assistant

Toronto, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: May 6, 2027
Posting language: English
Posted: Nov 7, 2026

Original job description

Location: Toronto, In-Office Role, 5 days per week

Company: Our client, OSF Partners

Posting type: Existing vacancy

Compensation: $90,000 - $100,000 CAD + annual performance-based bonus

Use of AI: We do not use AI in the screening and interviewing process. A member of our team reads your resume and meets with you.

About this Role

Most Executive Assistant roles are about managing a calendar. This role is about owning the execution. At OSF Partners, you aren't just an Assistant; you are the primary navigator for our Founder’s professional and personal world. You are the high-impact partner who bridges the gap between high-level ideas and daily reality.

You are the gatekeeper who ensures the Founder is always in the right place, at the right time, with the right context. By taking full ownership of the logistical complexity across both a high-growth insurance firm and a high-demand family life, you bring structure to his daily life allowing the Founder to stay focused on high-value sales, strategy, and being present with his family.

What Your Day Looks Like

Morning: You arrive at our downtown office and triage the Founder’s work and personal inboxes. You’ve already anticipated the "buffer time" needed between his early morning emails and his first 9:30 AM client meeting, ensuring he isn't booked back-to-back.

Mid-Morning: You’re translating a high-level idea the Founder shared into a clear, documented project plan. You check in with the back-office operations team to ensure a client file is moving through the sales pipeline without Dan needing to ask or get wrapped up in the administrative pieces of the file.

Afternoon: You shift gears to coordinate personal and business priorities. You might be researching a specialized vendor or a new sports camp, taking the Founder’s ideas and thoughts, building out a clear plan for family logistics. Simultaneously, you're ensuring the kids' school and extracurricular schedules are aligned with the Founder’s calendar, so he can easily move from a late-day client meeting to a family commitment.

Evening: While the workday has officially ended, you remain a reliable point of contact for the unexpected. A text comes in about a last-minute change to a dinner reservation or a field change for a lacrosse game, and you handle the logistics immediately so the plan stays on track.

You’ll Thrive Here If...

You Are a Natural Navigator: You don’t just follow a schedule; you create a flow. You anticipate needs three steps ahead and "pick up the rhythm" of a fast-moving leader before anything is said.
You Are a "Translator" of Ideas: You love taking a half-baked thought or a high-level vision and building the structure around it. You know how to provide the "why" and the "how" so others can succeed.
You Possess Professional Guts: You are confident and honest. You aren't afraid to provide direct feedback to the Founder about schedule feasibility or to push back when things aren't working. You're a partner, not a "yes" person.
You Have a High Bar for Discretion: You handle sensitive financial data and family dynamics with total integrity. You understand that in this world, trust and integrity are what matters.
You Are "Tech-Fluent": You navigate CRMs, family calendar apps, and modern productivity tools with ease, always looking for ways to use technology to create more time for the Founder.

The Trade-Off

The pace here is fast, and the expectations are exact. This role requires you to be on-site and fully present in our downtown Toronto office because the Founder and the business rely on your immediate partnership. You are the person who keeps the wheels turning, and that requires a "no-task-too-small" attitude and a sense of ownership over the outcome, not just the task.

The Perks

High-Impact Partnership: You aren't support staff; you are a primary navigator. When the Founder’s day is seamless and the business is growing, it’s because of you.
Total Rewards: A competitive salary of $90k–$100k plus a performance-based bonus tied to the success of the business.
A Growing Legacy: Work with a firm that is entering its next iteration. You will be a key part of building the team structure from the ground up.
Beautiful Downtown Space: We are currently near University Ave and moving soon to a new, modern space in the King East/Bay area.

If you need any accommodations or support to participate in our recruitment process, please let us know. You can reach out to Ashley at adryfhout@primarypeoplegroup.com and we’ll work with you to make sure you have what you need to do your best.

Apply on LinkedIn About employer

More about this job

Responsibilities

Own the Founder’s professional and personal logistics, including calendars, inboxes, meetings, family schedules, and time-sensitive changes. Translate ideas into documented plans, coordinate with operations and vendors, and keep client files and priorities moving without requiring the Founder’s involvement in administrative details.

Requirements

The role calls for a proactive, tech-fluent partner who can anticipate needs, organize complex priorities, and turn high-level ideas into actionable plans. It also requires confidence in providing direct feedback, strong discretion with sensitive business and family matters, and willingness to work on-site in a fast-paced environment.

Skills

Calendar Management
Inbox Management
Project Planning
Executive Support
Sales Pipeline Coordination
Family Logistics Coordination
Vendor Research
Schedule Management
Discretion
Communication
Proactive Planning
Problem-Solving
CRM Proficiency
Productivity Tools
Stakeholder Coordination

Benefits

Performance-Based Bonus

Visa sponsorship

Not detected in the job text

Hiring contact

Ashley

Hiring contact email

adryfhout@primarypeoplegroup.com

Keywords

Executive Assistant
Founder Support
Calendar Management
Inbox Management
Project Planning
Client Meetings
Business Operations
Insurance
Sales Pipeline
Client Files
Family Logistics
Vendor Research
School Schedules
Extracurricular Activities
CRM
Productivity Tools
Family Calendar Apps
Discretion
Confidentiality
Schedule Feasibility
Downtown Toronto
Performance-Based Bonus

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Office & administration jobs in Canada

Receptionist

Receptionist