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Added 4 mins ago
R
Associate
RBC
Kamloops, BC
- Full-time
The RBC Dominion Securities Kamloops branch is currently seeking a licensed Associate to assist an established Private Investment Management (PIM) team. The successful candidate will…
Added 4 mins ago
ScotiaMcLeod Administrative Associate, Laval
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TB
Sales Associate-2
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Rocky View No 44, AB · Rocky View County, Canada
- Part-time
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Added 20 mins ago
NB
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Added 20 mins ago
C
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- Full-time
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Added 20 mins ago
Z
Remote Virtual Executive Assistant
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- Contract
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…proactive, and high-quality support that meets and exceeds client…
Added 20 mins ago
HI
Administrative Associate
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Calgary, AB
- Full-time
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Added 35 mins ago
SD
Spécialiste Beauté, rémunéré(e) à l’heure temps partiel Quarts de travail flexibles
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Added 35 mins ago
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Added 35 mins ago
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Added 35 mins ago
D
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- Full-time
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Added 50 mins ago
PP
Office & Client Services Associate
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Added 50 mins ago
MI
Associate, Genesis, Portfolio Operations
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Halifax, NS
- Full-time
…Asset Values of investment funds. A Portfolio Operations (PO) Associate will operate and oversee reconciliation and NAV review technology to deliver a full reconciled gross Net Asset Value…
Added 50 mins ago
FW
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- Full-time
…of a leading boutique and the breadth of a diverse employer client…
Added 50 mins ago
UO
Bioinformatics Specialist
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Vancouver, BC · PHSA | BC Children's Hospital Research Institute - North Block (BCRI CMMT) (BCHRIN)
- $8,810.92 to $13,202.5 CAD / month
- Full-time
…its members. We require a bioinformatician to take on a dual service/development role of the BCCHR Bioinformatics Core (the…
Added 50 mins ago
T
Customer Experience Associate
TD
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…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…
Added 50 mins ago
T
Customer Experience Associate
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Added 50 mins ago
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Personal Banking Associate
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…with our customers by performing a broad range of customer service transactions and providing information and advice on services, products, and solutions to existing or prospective TD…
Added 50 mins ago
HR
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- Full-time
We’re looking for Seasonal Sales Associates to help bring the season to life through exceptional service, style expertise and meaningful client connections.
Added 50 mins ago
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The Laura Canada Sales Associate provides exemplary customer service to every client, has strong fashion awareness, is knowledgeable about our product and develops long-term relationships…
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ScotiaMcLeod Senior Associate
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Primary People Group

Office & Client Services Associate

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 25, 2027
Posting language: English
Posted: Oct 27, 2026

Original job description

Location: Toronto, In Office Role

Posting type: Existing vacancy, replacement role. We are filling a vacancy within one of our clients.

Compensation: $75,000 to $100,000 + annual performance-based bonus

Use of AI: We do not use AI in the screening and interviewing process. A member of our team reads your resume and meets with you.

About this Role

Most office roles are about checking boxes. This role is about owning the environment. You are the heartbeat of the office and the face of the firm’s hospitality. In this role, you aren't just managing tasks; you are curating a high-end client experience and keeping the operational rhythm of the firm moving perfectly. Our client is looking for someone with a "pride of ownership" mindset and someone who treats the office and the needs of our leadership team as if they were their own. You thrive on sweating the small stuff so the leadership team can focus on the big picture.

What Your Day Actually Looks Like

Morning: You arrive and walk the floor. You reset a meeting room, check that the coffee machine is spotless, and ensure the front reception area feels like a luxury lounge.
Mid-Morning: You’re prepping physical file folders and labels for a client meeting, then hopping into the CRM to update a client's profile with their upcoming anniversary.
Lunch: You’re coordinating lunch for a board meeting, making sure the dietary requirements are met, the order is perfect, and the presentation is top-tier.
Afternoon: You’re booking a complex travel itinerary, then calling an electrician to troubleshoot a building issue because you noticed a light was out or the security gate wasn’t locking properly.

You aren't just "answering phones." You are managing the environment, the experience, and our teams peace of mind.

You'll Thrive Here If...

You Have a "Pride of Ownership" Mindset: You notice the dusty shelf or the jammed printer before anyone else does and you fix it. You solve problems before leadership even knows they exist.
You're a Discreet Confidant: You understand that trust is the currency of this role. You handle sensitive information with a high level of confidentiality and poise.
You’re Tech-Savvy but High-Touch: You love a good CRM and a digital calendar to keep things organized, but you also know that a handwritten note or a perfectly timed greeting is what wins people over.
You’re a Master Switch-Tasker: You can handle the "unglamorous" stuff (ordering bottled water and tracking sick time) with the same level of polish and poise as you do when greeting a client.

The Trade-Off

The bar is incredibly high. This role requires you to be on-site and fully present because you are the face of their firm. You’ll be expected to anticipate needs before they are even spoken, which takes a lot of mental energy and a relentless attention to detail. They are a family-owned, privately-held company with a fast-paced, entrepreneurial spirit. If you thrive on autonomy and love being the person everyone relies on, you’ll find it deeply rewarding; but if you're looking for a slow, "by-the-book" corporate desk job, this isn't it.

The Perks

Culture & Stability: Join a stable, reputable, and female-led firm built on values of stewardship, integrity, and long-term relationships. They have a culture that genuinely prioritizes work-life balance and the well-being of our people.
A Beautiful Work Environment: Work in a beautiful, modern office in Rosedale, steps from the Yonge subway line and right beside one of Toronto’s most scenic parks.
True Impact: You aren't a cog in a machine. When the office runs well, it’s because of you.
Professional Growth: You’ll see every facet of the business, from building management and HR tracking to client relations and executive strategy.
Compensation That Reflects Impact: We value the "heartbeat" of our office. Your compensation is competitive and bonus reflects the stability and excellence you bring to the team. They also provide excellent health and wellness benefits, plus a top-tier RRSP matching program to support your future.
On-Site Wellness: Enjoy access to a premium on-site fitness facility to help you stay at your best.

How to Apply

Skip the generic cover letter. With your resume, send an email to adryfhout@primarypeoplegroup.com telling us about a time you noticed a small detail that everyone else missed, and how you took the initiative to fix it.

Apply About employer

More about this job

Responsibilities

Manage the office environment and deliver a polished, high-end experience for clients and visitors, including reception, meeting-room preparation, catering, and client records. Coordinate travel and administrative needs, support leadership, and proactively address facilities issues and office operations.

Requirements

The role calls for a proactive, detail-oriented professional with a strong sense of ownership, discretion, and the ability to anticipate needs. Candidates should be comfortable using CRM and digital calendars while providing polished, high-touch service and managing varied administrative and operational tasks on-site.

Skills

Office Management
Client Relations
Hospitality
Attention to Detail
Confidentiality
Customer Service
CRM Management
Calendar Management
Travel Coordination
Meeting and Event Coordination
Facilities Management
Problem-Solving
Multitasking
Communication
Administrative Support
Time Management

Benefits

Annual Performance-Based Bonus
Health and Wellness Benefits
RRSP Matching
On-Site Fitness Facility
Work-Life Balance

Visa sponsorship

Not detected in the job text

Hiring contact email

adryfhout@primarypeoplegroup.com

Keywords

Office Management
Client Services
Client Experience
Reception
Hospitality
CRM
Digital Calendars
Client Records
Meeting-Room Preparation
Catering Coordination
Travel Itineraries
Facilities Management
Building Management
Vendor Coordination
Administrative Support
Leadership Support
Confidential Information
Sick-Time Tracking
Office Operations
Client Relations

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