Human Resources Associate

About Prime Quadrant

Prime Quadrant serves over 240+ affluent families, with approximately CAD 26 billion in Assets under Consultation*. Our mission is to empower families for the future and assist them across the full range of their financial, social, and human capital needs.

Our culture is the Prime Quadrant PATH – we are Purposeful, Authentic, Tenacious, and Humble. We love the work we are privileged to do, the wonderful group of families we are fortunate to serve, and the exceptional team we have assembled. We have been on a growth trajectory for several years. Prime Quadrant is proud to be designated one of the Best Workplaces™ in Canada.

To learn more about Prime Quadrant, please visit: https://www.primequadrant.com

Position Summary

The Human Resources Associate provides administrative and operational support across all areas of Human Resources, helping ensure an exceptional employee experience and efficient HR operations. This role plays a key part in talent acquisition, onboarding, payroll and benefits administration, employee records management, learning and development, compliance, employee engagement, health and safety, and strategic HR projects.

The successful candidate is highly organized, detail-oriented, service-focused, and comfortable managing confidential information while supporting a broad range of HR initiatives.

Key Responsibilities

Talent Acquisition

• Coordinate job postings, candidate communications, interviews, and hiring documentation
• Support reference checks and recruitment reporting

Onboarding & HR Administration

• Coordinate onboarding activities, employee records, HRIS updates, payroll setup, and benefits enrollment
• Maintain accurate employee files and documentation

Payroll, Benefits & Compensation

• Support payroll processing and employee updates
• Administer benefits enrollments and changes
• Prepare employment and compensation-related letters

Employee Relations & Performance Management

• Support employee relations processes and documentation
• Coordinate performance review administration and reporting

Learning, Development & Health & Safety

• Coordinate training, compliance programs, and training records
• Maintain health and safety records and committee documentation

HR Operations & Compliance

• Support HR reporting, audits, compliance tracking, and records management
• Ensure data accuracy and confidentiality across HR systems

Offboarding

• Coordinate employee departures, benefits terminations, equipment recovery, and required documentation

Strategic HR Projects

• Support HRIS implementation, process improvement, organizational integration, and other HR initiatives as required

Education

• Diploma or degree in Human Resources
• Working toward or completion of the CHRP designation is considered an asset

Experience

• 2-4 years of HR administration, HR Assistant or HR Coordinator experience
• Experience supporting payroll and benefits administration
• Experience working with HRIS platforms
• Experience in a multi-site or growing organization is an asset

Skills

• Strong organizational and time-management abilities
• Exceptional attention to detail and accuracy
• Ability to manage confidential information
• Proficiency with Microsoft Office, particularly Excel
• Strong written and verbal communication skills
• Customer-service oriented approach
• Ability to manage multiple priorities in a fast-paced environment

Compensation

• Competitive base salary range $65,000 - $75,000 CAD
• Performance-based bonus structure
• Career advancement opportunities based on demonstrated performance
• Comprehensive health benefits
• Retirement plan
• Up to $1,000 per annum reimbursement for relevant continuing education expenses
• Wellness allowance up to $600 per annum
• 3 weeks’ vacation per annum
• Paid sick and personal days
• Volunteering day