HR and Payroll Administrator

JOB OVERVIEW

Private Pension Partners Inc. (“P3”) is seeking a detail-oriented and organized HR & Payroll Administrator to support daily HR operations, with a strong focus on payroll processing and administrative functions. The ideal candidate will have hands-on payroll experience and will assist with recruitment, employee records management, benefits administration, and responding to employee inquiries related to payroll and benefits. In addition, this role will support our Corporate Services division with administrative tasks, including IT support, and working in collaboration with marketing on event planning and HR initiatives, such as job postings, to assist with attracting top talent. This role requires accuracy, discretion, strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES

• Administer payroll in an accurate and timely manner, ensuring compliance with all applicable legislation and internal policies;
• Administer and maintain the HR software (HRIS), including maintaining and updating employee records across HRIS, payroll and benefits platforms to ensure data integrity, optimizing the use of system functionalities, staying current on system updates and new features, and serving as the internal point of contact for system-related questions;
• Assist with responding to employee inquiries related to payroll, group benefits and other related benefits/total rewards programs;
• Assist with coordinating recruitment processes, including working with the Vice President, Corporate Services, and marketing to optimize job descriptions and postings to attract talent, candidate screening, interview scheduling, and candidate communication;
• Support onboarding and offboarding processes, including coordination of logistics such as working with IT for issuing IT related equipment, ordering business cards, coordinating monthly parking etc.;
• Administer employee group benefits programs, including enrolments, changes and terminations, ensuring accurate records;
• Administer employee RRSP and DPSP programs, including enrolments, contributions, and changes; coordinate with the plan provider to ensure accurate and timely processing;
• Assist with coordinating performance management cycles and employee development initiatives;
• Assist HR with the coordination of training programs and the preparation and maintenance of HR documentation;
• Maintain strict confidentiality of employee information;
• Assist with HR compliance requirements and internal audits;
• Plan and coordinate company events, meetings and staff functions in collaboration with marketing, including logistics, catering, room and boardroom bookings, travel arrangements and service provider coordination;
• Provide administrative support to the IT department, such as monitoring the IT ticketing system and following up on outstanding requests, tracking assets and maintaining the inventory list;
• Assist with corporate, tax and land titles searches for all jurisdictions in Canada;
• Maintain the corporate database and coordinate the signing of annual returns and resolutions; and
• Support evolving team needs by taking on additional responsibilities as required.

QUALIFICATIONS & SKILLS

• Post-secondary diploma or certificate in Office Administration, Human Resources, Payroll, or a related field, or equivalent work experience;
• 2+ years of payroll experience and 5+ years of experience in an administrative role, with a strong focus on accuracy and compliance;
• Experience with Payworks is considered a strong asset;
• Proven experience with data entry and record-keeping;
• High level of attention to detail and accuracy, particularly in payroll and employee data management;
• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook;
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines;
• Excellent communication and interpersonal skills, with an employee-service mindset;
• Ability to handle confidential information with discretion and professionalism;
• Experience with recruitment, onboarding/offboarding, benefits administration and HRIS administration is considered an asset;
• Experience assisting with the development of training programs is considered an asset; and
• Ability to work independently and collaboratively in a team environment.

WHY JOIN US

At P3, you’ll join a collaborative team and be part of a company that’s grown (and is continuing to grow) from 9 to 60 people. We invest in our people through an education allowance, a health and wellness allowance and generous paid time off, and we foster a workplace where contributions are recognized and the team connects through activities and social events throughout the year.

BENEFITS PACKAGE

• Annual Bonus
• RRSP/DPSP Matching Program
• Group Benefits 
• 3 Weeks Paid Vacation
• 8 Paid Wellness Days
• Education Allowance
• Health & Wellness Allowance
• Paid Parking
• Team activities and social events throughout the year
• Employee recognition

ABOUT PRIVATE PENSION PARTNERS INC.

Founded in 2010, the Private Pension Partners Group of Companies is a real estate investment firm that provides a vertically integrated platform that facilitates the sourcing of capital, investments in real estate assets, development, leasing, asset management, property management and real estate brokerage services.  For more information, please visit our website at  www.privatepensionpartners.com