Property Manager

We are seeking a highly organized, proactive, and detail-oriented On-Site Property Manager to oversee the day-to-day operations of our residential portfolio. This role includes managing renovations, turnovers, tenant relations, lease renewals, rental increases, and overall property operations to ensure a high standard of service and efficiency.

The ideal candidate is solution-driven, capable of managing multiple projects simultaneously, and thrives in a fast-paced environment.

Key Responsibilities

1. Renovation & Maintenance Management

· Plan, coordinate, and oversee unit and building renovation projects.

• Schedule and supervise contractors, suppliers, maintenance staff, cleaners, and janitors.
• Ensure projects are completed on time, within budget, and according to company standards.
• Open, track, and close work orders efficiently.
• Conduct final inspections prior to unit delivery.
• Respond to maintenance emergencies as required.

2. Turnovers & Unit Readiness

· Manage unit turnovers, including cleaning, repairs, painting, and staging.

• Ensure units are fully prepared and move-in ready.
• Coordinate closely with leasing and maintenance teams to minimize vacancy periods.
• Follow up on outstanding items to ensure timely completion.

3. Move-In & Move-Out Coordination

· Schedule and oversee tenant move-ins and move-outs.

• Perform detailed inspections and document unit conditions using photos and checklists.
• Identify and address damages promptly.
• Coordinate security deposit claims and follow internal procedures.

4. Tenant & Client Communication

· Provide clear and timely updates to tenants regarding unit readiness and ongoing work.

• Manage rental increases, lease renewals, and related negotiations.
• Assist with rent collection follow-ups and notices when required.
• Communicate regularly with property owners and clients regarding unit status, renovations, and projects.
• Handle tenant concerns and emergency situations professionally.

5. Scheduling & Project Management

· Maintain and manage a master calendar for turnovers, renovations, inspections, and move-ins.

• Prioritize multiple units and deadlines to avoid delays.
• Adjust schedules proactively to ensure project timelines are met.

6. Quality Control & Compliance

· Ensure all units comply with safety standards, municipal regulations, and building codes.

• Coordinate and conduct fire inspections with external companies.
• Perform monthly property inspections and complete required task lists.
• Conduct final walkthroughs before occupancy.
• Coordinate inspections with city officials and external professionals as required.

7. Internal Collaboration & Systems

· Work closely with leasing, maintenance, cleaning, and accounting teams.

• Update CRM and property management systems with accurate notes and statuses.
• Ensure smooth communication and coordination between all departments.

Qualifications

· Experience in property management, real estate, construction coordination, or a related field.

• Strong organizational and multitasking skills.
• Excellent communication and problem-solving abilities.
• Ability to manage contractors and multiple projects simultaneously.
• Knowledge of Quebec rental regulations is an asset.
• Experience with property management software or CRM systems is an asset.
• Must be fully bilingual (English and French).
• Valid driver's license and access to a vehicle preferred.

What We're Looking For

· Detail-oriented and hands-on

• Strong sense of accountability and ownership
• Ability to work effectively in a fast-paced environment
• Proactive and solution-focused mindset
• Excellent customer service skills
• Strong leadership and teamwork abilities

Job Type: Full-time

Work Location: In person

• Pay: CA$55,000.00-CA$70,000.00 per year