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Added 2 mins ago
CC
Merchandiser - FT - Thunder Bay
Coca-Cola Canada Bottling Limited
Thunder Bay, ON
- Full-time
We’re building our business responsibly and our mission is to work Toward a Better Future Together. We have a plan that outlines how we are reducing, reusing, recycling, decreasing our…
Added 2 mins ago
SC
Facilities Technician II
Sysco Canada Inc.
Calgary, AB
- Full-time
Perform more complex maintenance and repair tasks on building systems, including HVAC, plumbing, electrical, and mechanical systems, with minimal supervision.
Added 2 mins ago
A
Maintenance Technician
ALS
Sudbury, ON · Greater Sudbury, ON
- Full-time
As the Maintenance Technician this role will consist primarily of independently performing repairs, maintenance and troubleshooting to the building and operational equipment for the Sample…
Added 2 mins ago
VS
Sous Chef - Canterbury Place (2026-10869)
Verve Senior Living
Toronto, ON · North York, ON
- Full-time
Ensures that the food services department and related areas, dining rooms, and snack areas meet environmental safety standards. Reports any hazards including faulty equipment to maintenance.
Added 2 mins ago
PA
Lot Attendant (Subaru of Brampton)
Performance Auto Group
Brampton, ON
- Full-time
Perform and assist in routine building maintenance as required.
Added 3 mins ago
B
General Repair Technician II
BGIS
Vancouver, BC
- Full-time
Building Systems Maintenance Certificate (SMC)
Added 3 mins ago
SC
Equipment Operator
Strathcona County
Sherwood Park, AB
- Part-time
…Landscaping & Events team. In this role, you would contribute to the maintenance and improvement of outdoor recreational areas by safely operating a variety of self-propelled small…
Added 3 mins ago
CI
Maintenance Technician
Colliers International
Toronto, ON
- Full-time
Use the building management system (Angus Anywhere) to respond promptly to tenant work orders and preventive maintenance tasks.
Added 3 mins ago
MC
Electrician
Mobilize Connect
UBC-Point Grey, BC · UBC Vancouver Campus, BC
- Full-time
- Working knowledge of industrial safety regulations, building codes, and trade maintenance practices
Added 3 mins ago
Equipment & Maintenance Coordinator
Amrize
Surrey, Brit
Join Amrize as a Equipment & Maintenance Coordinator and help construct what's next. If you're ready to put your skills to work on projects that matter - and build a career with a company…
Added 3 mins ago
Assistant Vice-President, Corporate Properties & Workplace Services
The Canada Life Assurance Company
Winnipeg, MB · London, ON · Toronto, ON
Oversee the delivery of safe, reliable, accessible and welcoming workplaces, with clear accountability for maintenance, building services, workplace requests, emergency readiness and…
Added 3 mins ago
Experienced Personal Equipment Service Technician
Vail Resorts
Whistler, BC
…discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the…
Added 18 mins ago
Quality Control Inspector
PCL Construction
Edmonton, AB
Supports and maintains the development, implementation, and maintenance of quality management systems and procedures.
Added 18 mins ago
SE
Junior Purchaser
STEP Energy Services
Red Deer, AB
- Full-time
Create and process purchase orders for 3rd party maintenance services, following established internal procedures and approval workflows.
Added 18 mins ago
Technicien de Centre de Données / Data Center Technician, Opérations de centres de données/Data Center Operations
Amazon
Montreal, QC · Varennes, QC
Added 32 mins ago
NF
Maintenance Systems & Reliability Lead
Natural Factors
Coquitlam, BC
- Full-time
Are you a CMMS expert who enjoys building systems, improving equipment reliability, and driving operational excellence? We're looking for a Maintenance Systems & Reliability Lead to take…
Added 32 mins ago
AE
Maintenance Mechanic
Arc'teryx Equipment
New Westminster, BC
- $29.33 to $35.5 CAD / hour
- Full-time
Relevant experience working in building maintenance, equipment maintenance
Added 32 mins ago
IS
Reliability Student/Co-op- Winter 2027
Irving Shipbuilding
Halifax, NS
- Full-time
…environment? This is your chance to explore the exciting field of Maintenance and Reliability while discovering what a Facilities Management career at Irving Shipbuilding is all…
Added 32 mins ago
SC
Service Now Administrator & Developer
Sheridan College
Oakville, ON
- Full-time
Building and implementing patch and maintenance plans for ITSM platform;
Added 32 mins ago
WM
Controleur - Controller
Westcliff Management Ltd
Montreal, QC
- Full-time
Participer à la mise en œuvre et à la maintenance de Yardi et d’autres systèmes financiers.
Added 32 mins ago
MT
310J licensed Truck-Trailer Service Technician
Midland Transport
Brampton, ON
- Full-time
Midland Transport is currently seeking a Licensed Truck-Trailer Service Technician (310J) to join our Maintenance team in Brampton, ON.
Added 32 mins ago
MS
AI&T manager, SpaceCraft Unit
MDA Space
Sainte-Anne-de-Bellevue, QC
- Full-time
Building the space between proven and possible, MDA Space is a trusted mission partner to the global space industry. A robotics, satellite systems and geointelligence pioneer with a…
Added 32 mins ago
TL
Maintenance Technician - The Spoke
Tricon Living
Toronto, ON
- Full-time
Hands-on experience completing building maintenance and repairs involving plumbing, electrical, mechanical or HVAC systems, along with general renovation work.
Added 32 mins ago
FR
Live-Out Building Superintendent
FirstService Residential Canada
Toronto, ON
- Full-time
Responsible for reporting all deficiencies, maintenance requirements, vandalism and care taking supply inventory to the Property Manager as required
Added 33 mins ago
Maintenance Manager
HR_RH
Whistler, BC
Strong working knowledge of building maintenance, with experience in plumbing, electrical or carpentry, trade qualifications are highly regarded.

Pro Property Services

Administrative Assistant

Calgary, AB, T2V 1K2, Canada

Full-time

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Job details

Job type: Full-time
Education: High school diploma
Experience: Minimum 2-3 years of administrative assistant experience, preferably in commercial property lawn maintenance and snow removal OR a similar industry.
Working hours: 30-40 hours a week
Posting language: English
Posted: Aug 25, 2026

Original job description

The Opportunity

We are looking to hire an Administrative Assistant on a Permanent Full-time basis. Reporting to the Office Manager, the Administrative Assistant will be accountable for various administrative and clerical responsibilities including providing administrative support to managers and employees, assisting with daily office needs, and managing the company’s general administrative function.

Some key responsibilities include:

Accurate data entry and invoicing
Collecting, organizing, and filing documentation
Tracking, auditing, and restocking PPE
Directing calls and emails
Answer calls and emails while providing exceptional customer service reflective of the organization.
Creating maps via Adobe Photoshop
Receiving documents and preparing documents and reports
Provide administrative support to managers and employees
Prepares professional correspondence for internal and external parties and customers.
Coordinating events for PPS that are aimed at building the Company’s brand and reputation in the Calgary metro business community.

Who You Are

You naturally have an administrative mindset and thoroughly enjoy supporting office staff. You just love keeping things tracked and organized. Spreadsheets and data entry excite you and you have a proven track record of high accuracy. You receive instructions, write them down, get any necessary clarification, and follow the instructions until your task or project is complete. You can prioritize. You are confident to ask questions if something is not clear to you. You are someone with excellent attention to detail and can focus for long periods of time. Because you're a quick learner, before long you will get into the flow of things. Taking initiative and being action-oriented is part of your DNA, and your positive attitude will help you succeed in your position. You achieve results and understand us by being a great communicator and team player. You and your references consider your administrative abilities to be excellent. You must be willing and able to work 30-40 hours a week. We are a busy and high-traffic office. It is important that you can focus despite interruptions and enjoy a fast pace at times.

You MUST possess the following education, experience, and skills:

High School Diploma or GED is required.
Post-secondary education specializing in Administration, Business, Human Resources, or a related field OR equivalent workplace experience.
Minimum 2-3 years of administrative assistant experience, preferably in commercial property lawn maintenance and snow removal OR a similar industry.
Must be competent with computers and various software applications.
Intermediate level proficiency with Microsoft Office (Outlook, Cloud, Excel, Word, PowerPoint).
Photoshop experience is an asset, but not necessary if you're willing to learn, but must have an intermediate technical ability.
Excellent written and verbal English skills necessary to keep up with fast-paced environment.

Who We Are

Pro Property Services is locally owned and operated in Calgary and are proudly turning our customer's dreams of owning an appealing property into a reality. We believe in effective and thorough training of staff to give them the tools to be the best they can be. Pro Property completes full property maintenance at various townhome and condo complexes, commercial, industrial, and retail shopping centers throughout Calgary and surrounding areas.

Our focus is on the Customer approach. We work to “Be the Best”. This means our sites are the safest, our team is the most professional, we do the best job with quality workmanship, and we look the most professional. In all aspects, we give 100% in everything we do. We believe that pride and excellence start at the top with our management. We hire and train competent staff that take pride in their work valuing excellence, safety, and quality workmanship.

Rate of Pay: Hourly rate is commensurate with experience and training.

Start Date: We would like to hire right away. However, we do dream of a person with all (or most) of the qualifications listed above.

Location: Office Location is at 28th Street NE Calgary

We thank all applicants for their interest; however, only those qualified individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will manage daily office functions, including data entry, invoicing, and maintaining documentation. They will also provide administrative support to staff, coordinate company events, and handle professional correspondence.

Requirements

Candidates must have a high school diploma or GED and at least 2-3 years of administrative experience. Proficiency in Microsoft Office and strong English communication skills are required for this fast-paced role.

Skills

Data entry
Invoicing
Documentation management
Customer service
Adobe Photoshop
Microsoft Office
Outlook
Excel
Word
PowerPoint
Communication
Time management
Attention to detail
Organization
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Data Entry
Invoicing
Documentation
PPE Tracking
Customer Service
Adobe Photoshop
Microsoft Office
Outlook
Excel
Word
PowerPoint
Property Maintenance
Office Management
Clerical
Communication
Organization
Professional Correspondence
Event Coordination
Calgary

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