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Added 3 hours ago
TL
Controller
Toronto Lawyers Association
Toronto, ON
- Full-time
Working collaboratively with the managers responsible for Membership Services, Marketing and Education Programs, the Operations Manager provides shared systems and operational support while…
Added 3 hours ago
FH
Campus Retail Team Lead - Bow Valley College Bookstore
Follett Higher Education
Calgary, AB
- Full-time
…80,000 schools as a leading provider of education technology, services, and print and digital content. We're higher education's largest campus retailer and a hub for school spirit and…
Added 3 hours ago
HC
LTO - Grade 4 (1.00 FTE)
Halton Catholic District School Board
Burlington, ON
- Full-time
…regarding candidate advancement are made by Human Resources Services staff in partnership with the hiring…
Added 3 hours ago
HC
LTO - Intermediate Math, Intermediate Science (1.00 FTE)
Halton Catholic District School Board
Milton, ON
- Full-time
…regarding candidate advancement are made by Human Resources Services staff in partnership with the hiring…
Added 3 hours ago
T
Quality Engineer II
TD
Toronto, ON
- Full-time
Lead automated testing across REST APIs, microservices, event-driven flows, databases, and downstream integrations, including critical payment, recipient, enrollment, lookup, foreign…
Added 3 hours ago
Casual Operations Lead
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
…(SOC) at the Vancouver Convention Centre. Reporting to the Manager, Security Operations, the Operations Lead works closely with the Operations Managers and supports the oversight of the SOC…
Added 3 hours ago
Learning and Development Specialist
Indwell
Hamilton, ON
…coordination and administration. Reporting to the People Development Manager and part of the People and Culture team, the Learning Specialist works with staff, supervisors, trainers and…
Added 3 hours ago
Casual Operations Lead
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
…(SOC) at the Vancouver Convention Centre. Reporting to the Manager, Security Operations, the Operations Lead works closely with the Operations Managers and supports the oversight of the SOC…
Added 3 hours ago
C
Lifestyle & Programs Manager
Chartwell
Trenton, ON
- Full-time
As a Lifestyle and Programs Supervisor at Chartwell, reporting to the Lifestyle and Programs Manager, you’ll coordinate the day-to-day delivery of meaningful programs that reflect…
Added 3 hours ago
CI
Data & Donor Relations Specialist
Cuso International
Ottawa, ON
- Full-time
…donations to Cuso. This role works in under the direction of the Manager, Data & Donor Relations supporting of a variety of Cuso fundraising initiatives as well as providing excellent donor…
Added 3 hours ago
Engineering Manager, Terminal
Stripe
Toronto, ON
…the business logic for all of that. As a software engineering manager at Stripe, you'll lead teams that build and expand APIs, services, and experiences. You'll also work with partners to…
Added 3 hours ago
PM
Clubhouse Manager
Pitt Meadows Golf Club
Pitt Meadows, BC
- Full-time
Directs the Events Manager in planning and delivering member events, tournaments, meetings, and private functions. Establishes triage and operating standards for external events; recommends…
Added 3 hours ago
CI
Events Manager
Circular Innovation Council
AB · Edmonton, AB
- Contract
Work with the core organizing team and the venue’s client services manager (CSM) to liaise with all event suppliers, vendors and partners.
Added 3 hours ago
Co-op Job Developer
University of Guelph
Guelph, ON
…business operations, marketing and communications, employment services and systems. The University has the second largest co-operative education program in Ontario, with over 7,000…
Added 3 hours ago
C
Program Manager, Delivery Portfolio, Digital Products & Innovation (French Services) (Telework/Hybrid)
CBC/Radio-Canada
Toronto, ON
- Full-time
Reporting to the Director, Digital Delivery Portfolio, the Program Manager plays a key role in overseeing and coordinating the program's various mandates, facilitating communication and…
Added 3 hours ago
CC
Catering Coordinator, Full Time, TD Place
Compass Canada
Ottawa, ON
- Full-time
Responsible for working with our social media coordinator and the General Manager of Premium & Catering Services to come up with a marketing plan for bringing in additional revenue
Added 3 hours ago
Senior Technical Product Manager – Integrations
Stay22
Montreal, QC
As Senior Technical Product Manager, you will own the product direction for travel supplier integrations, from supplier APIs and ingestion workflows to Allez links, attribution, reporting,…
Added 3 hours ago
Scotia Jarislowsky Fraser Wealth Associate - Barrie
Scotiabank
ON · Barrie, ON
…achievement of registrant status SJF may offer a Relationship Manager position in any of our market locations across…
Added 3 hours ago
T
Manager, Command Centre, Enterprise Workforce Management
TD
London, ON · Toronto, ON
- Full-time
The Workforce Management (WFM) team is a strategic enabler within the North American Shared Services model, supporting customer and colleague experience across all Phone Channel lines of…
Added 4 hours ago
Events Marketing Manager
MCAP
Toronto, ON
The Events Marketing Manager leads the strategy, planning and execution of internal and external events across MCAP’s brands and lines of business. The role manages the full event lifecycle…
Added 4 hours ago
Sous Chef - Relief
Wesley
Hamilton, ON
The Sous-Chef (Relief) works as part of a team to deliver First Start Catering and Food Services and maintain kitchen operations as outlined by the Chef and Food Services Manager. The…
Added 5 hours ago
Guest Service Agent
Canadian Niagara Hotels Group
Niagara Falls, ON
Reporting to the Front Office Manager, this position is responsible for performing a variety of activities to ensure the highest level of guest service is provided to each guest. Successful…
Added 5 hours ago
EP
Accounting Manager (Part-Time)
E.L. Productions Ltd. (ELP)
Mississauga, ON
- Part-time
…to produce greatness for over 30 years. As Canada's premier event producer, we work with industry leaders and innovators to imagine, develop, and deliver exceptional experiences, both…
Added 5 hours ago
Services Manager, Stores
Sephora
Vaughan, ON
As Services Manager, Stores, you will be responsible for managing all services, classes and events in a specific Sephora store location. You will support in all service-related areas such…
Added 5 hours ago
RS
Inventory Supervisor
Retail Services WIS Corporation
Abbotsford, BC
- Part-time
…Associates and acting as the first point of contact to resolve any event concerns in support of and at the direction of the District Manager. Inventory Supervisors assist and direct other…

Pro Property Services

Administrative Assistant

Calgary, AB, T2V 1K2, Canada

Full-time

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Job details

Job type: Full-time
Education: High school diploma
Experience: Minimum 2-3 years of administrative assistant experience, preferably in commercial property lawn maintenance and snow removal OR a similar industry.
Working hours: 30-40 hours a week
Posting language: English
Posted: Aug 25, 2026

Original job description

The Opportunity

We are looking to hire an Administrative Assistant on a Permanent Full-time basis. Reporting to the Office Manager, the Administrative Assistant will be accountable for various administrative and clerical responsibilities including providing administrative support to managers and employees, assisting with daily office needs, and managing the company’s general administrative function.

Some key responsibilities include:

Accurate data entry and invoicing
Collecting, organizing, and filing documentation
Tracking, auditing, and restocking PPE
Directing calls and emails
Answer calls and emails while providing exceptional customer service reflective of the organization.
Creating maps via Adobe Photoshop
Receiving documents and preparing documents and reports
Provide administrative support to managers and employees
Prepares professional correspondence for internal and external parties and customers.
Coordinating events for PPS that are aimed at building the Company’s brand and reputation in the Calgary metro business community.

Who You Are

You naturally have an administrative mindset and thoroughly enjoy supporting office staff. You just love keeping things tracked and organized. Spreadsheets and data entry excite you and you have a proven track record of high accuracy. You receive instructions, write them down, get any necessary clarification, and follow the instructions until your task or project is complete. You can prioritize. You are confident to ask questions if something is not clear to you. You are someone with excellent attention to detail and can focus for long periods of time. Because you're a quick learner, before long you will get into the flow of things. Taking initiative and being action-oriented is part of your DNA, and your positive attitude will help you succeed in your position. You achieve results and understand us by being a great communicator and team player. You and your references consider your administrative abilities to be excellent. You must be willing and able to work 30-40 hours a week. We are a busy and high-traffic office. It is important that you can focus despite interruptions and enjoy a fast pace at times.

You MUST possess the following education, experience, and skills:

High School Diploma or GED is required.
Post-secondary education specializing in Administration, Business, Human Resources, or a related field OR equivalent workplace experience.
Minimum 2-3 years of administrative assistant experience, preferably in commercial property lawn maintenance and snow removal OR a similar industry.
Must be competent with computers and various software applications.
Intermediate level proficiency with Microsoft Office (Outlook, Cloud, Excel, Word, PowerPoint).
Photoshop experience is an asset, but not necessary if you're willing to learn, but must have an intermediate technical ability.
Excellent written and verbal English skills necessary to keep up with fast-paced environment.

Who We Are

Pro Property Services is locally owned and operated in Calgary and are proudly turning our customer's dreams of owning an appealing property into a reality. We believe in effective and thorough training of staff to give them the tools to be the best they can be. Pro Property completes full property maintenance at various townhome and condo complexes, commercial, industrial, and retail shopping centers throughout Calgary and surrounding areas.

Our focus is on the Customer approach. We work to “Be the Best”. This means our sites are the safest, our team is the most professional, we do the best job with quality workmanship, and we look the most professional. In all aspects, we give 100% in everything we do. We believe that pride and excellence start at the top with our management. We hire and train competent staff that take pride in their work valuing excellence, safety, and quality workmanship.

Rate of Pay: Hourly rate is commensurate with experience and training.

Start Date: We would like to hire right away. However, we do dream of a person with all (or most) of the qualifications listed above.

Location: Office Location is at 28th Street NE Calgary

We thank all applicants for their interest; however, only those qualified individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals.

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More about this job

Responsibilities

The Administrative Assistant will manage daily office functions, including data entry, invoicing, and maintaining documentation. They will also provide administrative support to staff, coordinate company events, and handle professional correspondence.

Requirements

Candidates must have a high school diploma or GED and at least 2-3 years of administrative experience. Proficiency in Microsoft Office and strong English communication skills are required for this fast-paced role.

Skills

Data entry
Invoicing
Documentation management
Customer service
Adobe Photoshop
Microsoft Office
Outlook
Excel
Word
PowerPoint
Communication
Time management
Attention to detail
Organization
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Data Entry
Invoicing
Documentation
PPE Tracking
Customer Service
Adobe Photoshop
Microsoft Office
Outlook
Excel
Word
PowerPoint
Property Maintenance
Office Management
Clerical
Communication
Organization
Professional Correspondence
Event Coordination
Calgary

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