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Added 2 mins ago
RM
Accounting Technician
Remember Me Roofing
Ottawa, ON · Greater Ottawa Metropolitan Area
- Full-time
…operating in construction, roofing/exteriors, real estate, and property…
Added 3 mins ago
Project Manager, Real Estate & Construction
Brewers Retail Inc
Bolton, ON
We are currently searching for a Project Manager, Real Estate & Construction, reporting to the Director, Real Estate. This is a full-time, permanent opportunity. This role will oversee and…
Added 19 mins ago
CA
Customer Service Representative (Part-Time)
Centurion Asset Management Inc.
Waterloo, ON
- Part-time
Reporting to the Assistant General Manager, the Customer Service Representative is responsible for the professional administration and leasing of a Centurion Property Associates Inc. │The…
Added 19 mins ago
LH
Restaurant & Bar Manager FT- Chelsea - Toronto
Langham Hospitality Group
Canada
- Full-time
Diploma or degree in Hospitality Management, Food and Beverage Management, Business Administration, or a related field preferred.
Added 19 mins ago
TS
Homelessness Services Worker
The Salvation Army Canada and Bermuda Territory
St. Catharines, ON
- Full-time
Develop and implement case management of assigned clients; assist clients in establishing goals, monitoring progress, and preparing discharge plans.
Added 34 mins ago
B
Client Service Associate
BMO
Vancouver, BC · FBT
- Full-time
…professionals operate within a collaborative, team based wealth management model spanning Investment Management, Private Banking, Wealth Planning, and Trust & Estate. This integrated…
Added 34 mins ago
B
Client Service Associate
BMO
Vancouver, BC · FBT
- Full-time
Supports one or more Investment Advisors (IAs) and IA Team and staff, and branch operations with day-to-day administration and provides exceptional client service to support achievement of…
Added 49 mins ago
AR
Regional Sales Coordinator
Algonquin Resort
Toronto, ON
- Full-time
Excellentes aptitudes à communiquer à l’écrit et à l’oral; compétences très développées en administration et en gestion du temps. Le bilinguisme français-anglais constitue un atout certain.
Added 49 mins ago
EC
General Manager (Remote Camp)
ESS Compass
Prince George, BC
- Full-time
Degree or diploma in engineering, business administration, or property management preferred.
Added 1 hour ago
MP
residential property manager
Melbourne Property Management Inc.
Toronto, ON · North York, ON
- Full-time
Prepare and administer contracts for property services, such as maintenance
Added 1 hour ago
AY
Client Services Coordinator
Avison Young | Canada
Toronto, ON
- Full-time
Located in our Toronto office and reporting to the Managing Director and Senior Operations Manager, this role includes daily real estate administrative support in a fast-paced environment.…
Added 1 hour ago
PR
Senior Property Administrator
Primaris REIT
Calgary, AB
- $60,000 to $70,000 CAD / year
- Temporary
As the Senior Property Administrator, you will be responsible for daily, monthly, quarterly and annual financial transactions for the property including accounts receivable, collections,…
Added 1 hour ago
MM
Coordinator, Administration
MSC Mediterranean Shipping Company
Montreal, QC
- Full-time
Both positions report to the Manager, Administration, who is based in Montreal and provides coverage across both the Montreal, Vancouver and Toronto/Mississauga offices. This role is to be…
Added 1 hour ago
Project Manager (Infrastructure & Facilities)
The City of Red Deer
Red Deer, AB
The Project Manager/Engineer reports to the Capital Projects Engineer in the planning and delivery of municipal capital projects and municipal facility upgrades as assigned. This includes…
Added 2 hours ago
B
Community Residential Manager
Boardwalk
Calgary, AB
- Full-time
…the same. If you have previous customer service, sales, or property management experience, we’d love to hear from…
Added 2 hours ago
B
Community Residential Manager
Boardwalk
AB · Edmonton, AB
- Full-time
…the same. If you have previous customer service, sales, or property management experience, we’d love to hear from…
Added 2 hours ago
JO
Office Manager
Jameson Offices
Vancouver, BC
- Full-time
We are seeking a dedicated, organized, and customer service-oriented Office Manager to oversee the efficient day-to-day operation of our office. This role requires a highly proactive…
Added 2 hours ago
CO
Accounting Clerk - General (part-time) - Open until filled - Applications processed as received
City of Powell River BC
Powell River, BC
- Part-time
…Clerk - Receivable, Accounting Clerk - Payable, Senior Clerk - Property Tax/Utilities and Accounting Clerk - Payroll, depending on the operational needs of the Department, and provides…
Added 2 hours ago
PC
Manager, FP&A
People Corporation
Winnipeg, MB · Toronto, ON · ON - PC Sheppard - Toronto
- Full-time
Reporting to the VP, FP&A, the Manager, FP&A - Property & Casualty will partner with the VP to serve as a trusted finance business partner to the P&C leadership team and their respective…
Added 2 hours ago
B
Credit Risk Analyst
BMO
Toronto, ON · YNG
- Full-time
1-3 years of experience in commercial banking, credit analysis, underwriting, loan administration, risk management, or financial services.
Added 2 hours ago
SI
Leasing Associate
SNDL Inc.
AB · Edmonton Corporate Office
- Full-time
…Associate will play a key role in supporting the effective administration and management of SNDL’s growing real estate portfolio. This position will support the day-to-day leasing…
Added 2 hours ago
LH
Job Title Residential Building Attendant
Lookout Housing + Health Society
Vancouver, BC
- Internship
Administrative tasks related to property management such as: rent collection, security deposits, petty cash
Added 2 hours ago
AR
Floating General Manager
Algonquin Resort
Toronto, ON
- Full-time
The Floating General Manager will be given short-term assignments across the IHML portfolio. When assigned to a location, the Floating General Manager assumes the full duties of a General…
Added 3 hours ago
Delta Dartmouth - Night Auditor
The Armour Group Limited
Dartmouth, NS
Intermediate skills in Excel, Word and Opera (property management system);
Added 3 hours ago
J
Group IT Manager
Jaza
Halifax, NS
- Full-time
The Group IT Manager owns and runs Jaza’s company-wide IT, workplace tooling, access, device lifecycle, and front-line support. This is an operational role first, meeting the company’s…

Pro Property Services

Administrative Assistant

Calgary, AB, T2V 1K2, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Education: High school diploma
Experience: Minimum 2-3 years of administrative assistant experience, preferably in commercial property lawn maintenance and snow removal OR a similar industry.
Working hours: 30-40 hours a week
Posting language: English
Posted: Aug 25, 2026

Original job description

The Opportunity

We are looking to hire an Administrative Assistant on a Permanent Full-time basis. Reporting to the Office Manager, the Administrative Assistant will be accountable for various administrative and clerical responsibilities including providing administrative support to managers and employees, assisting with daily office needs, and managing the company’s general administrative function.

Some key responsibilities include:

Accurate data entry and invoicing
Collecting, organizing, and filing documentation
Tracking, auditing, and restocking PPE
Directing calls and emails
Answer calls and emails while providing exceptional customer service reflective of the organization.
Creating maps via Adobe Photoshop
Receiving documents and preparing documents and reports
Provide administrative support to managers and employees
Prepares professional correspondence for internal and external parties and customers.
Coordinating events for PPS that are aimed at building the Company’s brand and reputation in the Calgary metro business community.

Who You Are

You naturally have an administrative mindset and thoroughly enjoy supporting office staff. You just love keeping things tracked and organized. Spreadsheets and data entry excite you and you have a proven track record of high accuracy. You receive instructions, write them down, get any necessary clarification, and follow the instructions until your task or project is complete. You can prioritize. You are confident to ask questions if something is not clear to you. You are someone with excellent attention to detail and can focus for long periods of time. Because you're a quick learner, before long you will get into the flow of things. Taking initiative and being action-oriented is part of your DNA, and your positive attitude will help you succeed in your position. You achieve results and understand us by being a great communicator and team player. You and your references consider your administrative abilities to be excellent. You must be willing and able to work 30-40 hours a week. We are a busy and high-traffic office. It is important that you can focus despite interruptions and enjoy a fast pace at times.

You MUST possess the following education, experience, and skills:

High School Diploma or GED is required.
Post-secondary education specializing in Administration, Business, Human Resources, or a related field OR equivalent workplace experience.
Minimum 2-3 years of administrative assistant experience, preferably in commercial property lawn maintenance and snow removal OR a similar industry.
Must be competent with computers and various software applications.
Intermediate level proficiency with Microsoft Office (Outlook, Cloud, Excel, Word, PowerPoint).
Photoshop experience is an asset, but not necessary if you're willing to learn, but must have an intermediate technical ability.
Excellent written and verbal English skills necessary to keep up with fast-paced environment.

Who We Are

Pro Property Services is locally owned and operated in Calgary and are proudly turning our customer's dreams of owning an appealing property into a reality. We believe in effective and thorough training of staff to give them the tools to be the best they can be. Pro Property completes full property maintenance at various townhome and condo complexes, commercial, industrial, and retail shopping centers throughout Calgary and surrounding areas.

Our focus is on the Customer approach. We work to “Be the Best”. This means our sites are the safest, our team is the most professional, we do the best job with quality workmanship, and we look the most professional. In all aspects, we give 100% in everything we do. We believe that pride and excellence start at the top with our management. We hire and train competent staff that take pride in their work valuing excellence, safety, and quality workmanship.

Rate of Pay: Hourly rate is commensurate with experience and training.

Start Date: We would like to hire right away. However, we do dream of a person with all (or most) of the qualifications listed above.

Location: Office Location is at 28th Street NE Calgary

We thank all applicants for their interest; however, only those qualified individuals selected for an interview will be contacted. We are committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified individuals.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant will manage daily office functions, including data entry, invoicing, and maintaining documentation. They will also provide administrative support to staff, coordinate company events, and handle professional correspondence.

Requirements

Candidates must have a high school diploma or GED and at least 2-3 years of administrative experience. Proficiency in Microsoft Office and strong English communication skills are required for this fast-paced role.

Skills

Data entry
Invoicing
Documentation management
Customer service
Adobe Photoshop
Microsoft Office
Outlook
Excel
Word
PowerPoint
Communication
Time management
Attention to detail
Organization
Administrative support

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Data Entry
Invoicing
Documentation
PPE Tracking
Customer Service
Adobe Photoshop
Microsoft Office
Outlook
Excel
Word
PowerPoint
Property Maintenance
Office Management
Clerical
Communication
Organization
Professional Correspondence
Event Coordination
Calgary

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