Executive Assistant and Office Manager
- Newmarket, ON, Canada
$24 to $30 CAD / hour
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Job details
- Pay
- $24 to $30 CAD / hour
- Work location
- Hybrid position with 3 days in office.
- Posting language
- English
- Posted
Original job description
Executive Assistant and Office Manager:
On behalf of our Utilities client, Procom is searching for an Executive Assistant and Office Manager for a short term, 6 week role. This position is a hybrid position with 3 days onsite at our client’s Newmarket office.
Executive Assistant and Office Manager - Job Description:
This role involves providing comprehensive support to senior executives while managing office operations efficiently. The position requires a strong client service orientation and the ability to adapt to changing demands and priorities in a dynamic environment.
Executive Assistant and Office Manager - Responsibilities:
- Provide executive support to senior leadership
- Manage office operations and administrative functions
- Coordinate meetings, appointments, and travel arrangements
- Handle confidential information with diplomacy and discretion
- Facilitate effective communication with stakeholders
- Support team collaboration and problem-solving initiatives
Executive Assistant and Office Manager - Mandatory Skills:
- Strong client service orientation with a professional and approachable presence
- Ability to function in a self-directed, team environment and adapt to changing demands and priorities
- Highly organized with advanced attention to detail
- Advanced written and verbal communication skills
- Polished stakeholder management
- Advanced ability to handle confidential information with diplomacy and discretion
- Advanced organizational, multi-tasking, and problem-solving skills
Executive Assistant and Office Manager – Nice-to-Have Skills:
- Experience in a similar role within a corporate setting
- Familiarity with office management software
- Knowledge of project management principles
- Experience in event planning
- Proficiency in additional languages
Executive Assistant and Office Manager – Assignment Length:
This is a 6 week role position.
Executive Assistant and Office Manager - Start Date:
ASAP.
Executive Assistant and Office Manager - Assignment Location:
Newmarket, Ontario, Canada. Hybrid position with 3 days in office.
More about this job
Responsibilities
The Executive Assistant and Office Manager will support senior leadership, manage office operations, and coordinate meetings and travel. The role also handles confidential information and keeps communication flowing with stakeholders.
Requirements
Candidates need advanced organization, attention to detail, and strong written and verbal communication. They must handle confidential matters with discretion and be comfortable with stakeholder management and self-directed teamwork.
Skills
- Executive support
- Office operations management
- Meeting and appointment coordination
- Travel arrangements
- Confidential information handling
- Stakeholder management
- Written and verbal communication
- Organization and attention to detail
- Multi-tasking
- Problem-solving
- Client service orientation
- Adaptability
- Self-direction
- Team collaboration
- Office management software
- Project management principles
- Event planning
- Additional languages
Categories
- Administrative
- Customer Service & Support
- Energy
Keywords
- Executive Assistant
- Office Manager
- Administrative Assistant
- Executive Administration
- Office Administration
- Office Management
- Meeting Coordination
- Travel Arrangements
- Calendar Management
- Stakeholder Management
- Confidentiality
- Project Management
- Event Planning
- Contract
- Temporary
- Newmarket
- Hybrid
- Utilities
Seniority
Mid level
Tools
- Office management software
Languages
- English