Finance Operations Coordinator - Contract

Overview:

As we move through a period of exciting transformation and organizational change, Professional Engineers Ontario (PEO) has an immediate opening for a full-time Contract Finance Operations Coordinator, to join the Finance Team until mid-December 2027.

Under the authority of the Professional Engineers Act, PEO licenses and governs over 91,500 licence and certificate holders and regulates the practice of professional engineering in Ontario. PEO’s mission is to regulate and advance the practice of engineering to protect the public interest. With a talented, multidisciplinary staff of over 100, PEO’s vision is to lead regulation, inspire excellence and thriving communities.

Position Summary:

The Finance Operations Coordinator is responsible for processing financial transactions and supporting the day-to-day operations of the Finance Department across accounts payable, accounts receivable, procurement, and general accounting functions. This position processes invoices, expense claims, purchase orders, and payments, while also performing reconciliations, journal entries, and month-end activities to ensure accurate financial records and efficient financial operations.

Responsibilities:

• Process vendor invoices, employee expense claims, and other accounts payable transactions in accordance with established policies, procedures, and approval authorities.
• Review invoices, expense claims, and supporting documentation for accuracy, completeness, coding, and compliance prior to processing.
• Maintain vendor records, including vendor onboarding, updates, and ongoing account maintenance.
• Administer purchase requisitions and purchase orders, ensuring appropriate approvals, documentation, and adherence to procurement procedures.
• Process customer, member, and other incoming payments and ensure timely and accurate recording of receipts.
• Respond to inquiries from staff, vendors, members, and other stakeholders regarding payments, invoices, account balances, and financial transactions.
• Investigate and resolve transaction discrepancies, outstanding items, and account variances, escalating issues as appropriate.
• Prepare and maintain accurate financial records, supporting schedules, and documentation in accordance with organizational policies and accounting standards.
• Perform account reconciliations and identify, investigate, and resolve discrepancies to support the integrity of financial information.
• Prepare routine journal entries and assist with month-end and year-end accounting activities.
• Assist in the preparation of financial reports, audit schedules, analyses, and supporting documentation.
• Exercise judgment within established policies and procedures to prioritize workload, resolve routine issues, and recommend process improvements.
• Support the administration of financial systems and participate in process improvement and finance modernization initiatives.
• Contribute to the effective stewardship of organizational resources by supporting internal controls, monitoring financial transactions, and identifying potential risks or errors.

Perform other related duties, special projects, and responsibilities as assigned.

Specialized Skills and Knowledge:

Knowledge Of

• Accounts payable, accounts receivable, procurement, and general accounting processes and procedures.
• General accounting principles, account reconciliations, journal entries, and month-end activities.
• Internal controls and financial transaction processing.
• Microsoft Office applications and financial management systems.

Skills and Qualification Include

• Post-secondary education in accounting, finance, business administration, or a related field.
• 3-5 years of work experience in accounts payable, accounts receivable, procurement support, and/or general accounting functions.
• Full-cycle accounts payable experience.
• Organizational skills to manage multiple priorities and meet deadlines.
• Sound mathematical, analytical, and reconciliation skills.
• Strong attention to detail with a high degree of accuracy in processing financial transactions and maintaining records.
• Excellent verbal and written communication skills for correspondence with internal and external stakeholders.
• Strong customer service skills with the ability to respond professionally to inquiries from staff, vendors, members, and customers.
• Problem-solving skills to identify discrepancies, investigate issues, and recommend solutions.
• Proficiency in Microsoft Office applications, particularly Excel, and experience using financial management systems.

Preferred qualifications

• Experience with Microsoft Dynamics, Aptify, Concur, Emburse, or similar financial systems.
• Experience working in a not-for-profit, regulatory, membership-based, or public-sector environment.

Hybrid Work Environment:

• We have embraced hybrid working, and for us this means coming to the office twice a week. However, if you wish to work in the office more often, you are welcome to.

Anticipated Salary:

The expected annual salary for this position is $68,000-$75,000.

Contract Length: Anticipated end date of mid-December 2027.

Vacancy Status:

This is a new role within the organization.

Application Deadline:

If interested in this role, please forward your resume and cover letter to peocareers@peo.on.ca by October 8, 2026.

Disclaimer: The selected candidate will be subject to a background check as part of the hiring process.

At PEO, we recognize that our people are our best asset, including employees from diverse backgrounds and perspectives. We know life isn’t linear so there may be gaps or ‘nontraditional’ employment and we welcome applications from everyone. Accommodation is available upon request for candidates in all phases of the selection process.