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Added 6 mins ago
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Professional Staffing

Executive Assistant to Chief Executive Officer

Mississauga, ON, Canada

$80,000 to $90,000 CAD / year · Full-time

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Job details

Pay: $80,000 to $90,000 CAD / year
Job type: Full-time
Apply by: Dec 6, 2026
Experience: 5+ years of experience supporting a CEO, President, Founder, or senior executive.
Posting language: English
Posted: Nov 6, 2026

Original job description

Executive Assistant to the CEO

Mississauga, ON | Full-Time | 5 days on-site | $80000–$90000

Our team is hiring on behalf of a client seeking an experienced Executive/Special Assistant to support their CEO.

Known for its collaborative environment and commitment to exceptional execution, the organization is looking for a highly organized, proactive individual who can operate as a trusted partner to senior leadership.

The Opportunity

The successful candidate will work closely with the CEO, helping manage competing priorities, coordinate strategic initiatives, and ensure important projects and commitments continue moving forward.

Key Responsibilities

Manage the President & CEO's calendar, meetings, travel arrangements, and competing priorities.
Prepare meeting agendas, briefing materials, executive summaries, presentations, and correspondence.
Track executive priorities, key decisions, action items, deadlines, and strategic initiatives.
Coordinate projects and follow-up across departments, ensuring accountability and timely completion.
Anticipate scheduling conflicts, identify potential challenges, and proactively recommend solutions.
Act as a key point of contact for internal leadership, external partners, and other stakeholders.
Independently manage delegated projects and priorities, escalating matters when appropriate.
Coordinate select personal commitments, appointments, and travel arrangements for the President & CEO.
Develop and improve administrative processes, systems, and workflows to support organizational efficiency.
Assist with general office coordination and ensure a welcoming, organized workplace.

Qualifications & Experience

5+ years of experience supporting a CEO, President, Founder, or senior executive.
Strong experience managing complex calendars, travel, meetings, and executive priorities.
Demonstrated ability to coordinate projects and drive follow-through across multiple departments.
Excellent written and verbal communication skills, including experience preparing executive-level materials.
Strong organizational skills, attention to detail, and the ability to manage competing deadlines.
Excellent judgment and discretion when handling confidential and sensitive information.
A proactive, solutions-oriented mindset with the ability to work independently and anticipate executive needs.
Experience in a fast-paced, client-focused, professional services, or events environment is an asset.
Post-secondary education in Business Administration, Office Administration, or a related field is preferred.

Compensation & Details

Salary: $80000–$90000, depending on experience and qualifications.
Location: Mississauga, Ontario.
Employment Type: Full-time, permanent.

If you're an experienced Executive Assistant who enjoys working in a dynamic environment and wants to take on a role that combines executive support, project coordination, and relationship management, we'd love to hear from you.

This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.

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More about this job

Responsibilities

Manage the CEO’s calendar, meetings, travel, communications, and competing priorities, while preparing executive materials and tracking decisions, deadlines, and strategic initiatives. Coordinate projects and follow-up across departments, serve as a key stakeholder contact, manage delegated priorities, and improve administrative processes and office operations.

Requirements

Requires 5+ years supporting a CEO, President, Founder, or other senior executive, with experience managing complex calendars, travel, meetings, priorities, and cross-departmental projects. Candidates should have strong communication and organizational skills, sound judgment and discretion, and the ability to work proactively and independently; post-secondary education in business or office administration or a related field is preferred.

Skills

Executive Calendar Management
Travel Coordination
Meeting Coordination
Priority Management
Executive Communications
Agenda Preparation
Briefing Materials
Presentation Preparation
Project Coordination
Cross-Departmental Follow-Up
Stakeholder Relations
Confidentiality
Judgment and Discretion
Process Improvement
Administrative Coordination
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Calendar Management
Travel Arrangements
Meeting Agendas
Briefing Materials
Executive Summaries
Presentations
Correspondence
Strategic Initiatives
Project Coordination
Action Items
Deadline Tracking
Stakeholder Management
Confidential Information
Process Improvement
Administrative Systems
Office Coordination
Professional Services
Events

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