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Added 27 mins ago
PS
Executive Assistant to Chief Executive Officer
Professional Staffing
Mississauga, ON
- $80,000 to $90,000 CAD / year
- Full-time
This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.
Added 1 hour ago
W
Senior Group Director, People Operations
Worley
Calgary, AB · Edmonton, AB
- Full-time
Reporting to the Chief People Officer, you will lead the People and organisation agenda for Worley’s Major Projects & Programs group. You will translate business, portfolio and project…
Added 3 hours ago
J
Chief technology officer (CTO)
JobsMedia.io
Montreal, QC
- Full-time
Added 3 hours ago
WH
Senior Privacy Analyst - Advisory
WELL Health Technologies Corp. (TSX: WELL)
Toronto, ON
- Full-time
Added 3 hours ago
IG
Global Head of Digital Strategy & Transformation
Ingenio Global
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This is a senior leadership position reporting directly to the Global Chief Operating Officer, with significant exposure to the Board and wider executive leadership team. The successful…
Added 3 hours ago
MG
Western Canada Compliance Manager
MISTRAS Group
Calgary, AB
- Full-time
…Examination (NDE) and engineering solutions. As a global leader in technology-enabled asset protection, we combine cutting-edge inspection techniques, advanced proprietary software, and…
Added 6 hours ago
IS
chief technology officer (CTO)
IMDS Software
Montreal, QC
- Full-time
Added 8 hours ago
N
DIRECTOR, ENTREPRENEURSHIP & SILICON VALLEY
Neuronics
Landmark, MB
- Full-time
…ecosystem that transformed Silicon Valley into the global center of technology…
Added 8 hours ago
T
Chief Operating Officer
Trioworld
Ajax, ON
- Full-time
Chief Operating Officer (COO), Manufacturing & Operations - North America
Added 10 hours ago
D
Jr. Algorithm Engineer
Dynamsoft
Vancouver, BC
- $50,000 to $70,000 CAD / year
- Full-time
Passionate about technology, software development, artificial intelligence, and computer vision.
Added 10 hours ago
AH
AI Product Engineer
Angel Host
Montreal, QC
- Full-time
…working. You will report to Iman Ghahremani, Chief Product Officer, and work closely with our IT Development Team, Eduardo Mandri (CEO) and Veronique Lalonde…
Added 10 hours ago
AH
AI Product Engineer IT - Montréal, Quebec (Hybrid)
Angel Host
Montreal, QC
- Full-time
…working. You will report to Iman Ghahremani, Chief Product Officer, and work closely with our IT Development Team, Eduardo Mandri (CEO) and Veronique Lalonde…
Added 11 hours ago
FN
Non Emergency Call Taker (7 Permanent Positions)
First Nations University of Canada
Regina, SK
- Full-time
…support one another. We equip our employees with the tools, technology and support they need to succeed and grow in their…
Added 12 hours ago
V
Vice President of Engineering
Vantage
Remote, Canada
- $200,000 CAD / year
- Full-time
- Remote
Preferred: experience with ad tech, marketing technology, or other high-volume data platforms, including third-party ad platform APIs.
Added 12 hours ago
S
DCN Design for Manufacturing Engineer
SLB
Calgary, AB
- Full-time
Added 12 hours ago
S
DCN Project Engineering Manager
SLB
Calgary, AB
- Full-time
Plans and supervises the work of a team of staff necessary to develop a new product or technology. This team will be typically no more than 10-12 technical engineers or designers, directly…
Added 12 hours ago
Senior Systems Analyst (Power Platform Developer)
Office of the Chief Information Officer
St. John's, NL
Department: Office of the Chief Information Officer
Added 13 hours ago
CI
Operations Liaison Coordinator
Calian in Space & Technology
Montreal, QC
- Full-time
Once a specific base or area has been identified the Communications Officer will establish and build relationships with local DND/CAF personnel identified as the Office of Primary Interest…
Added 13 hours ago
T
Trade Compliance Manager
Thales
Ottawa, ON · Montreal, QC
- Full-time
Requires direct or indirect access to hardware, software, technology or technical data controlled under the Canadian Export Control List, the ITAR or the EAR.
Added 14 hours ago
OB
Branch Manager, Kelowna
Odlum Brown Limited
Kelowna, BC
- Full-time
…Head Wealth Management Enablement, and the Chief Compliance Officer to advance operational excellence and maintain the highest standards of regulatory compliance, supervision, and…
Added 14 hours ago
Animal Protection Officer 2
The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA)
Vancouver, BC
Added 14 hours ago
EW
Law Clerk
ERCO Worldwide
Mississauga, ON
- Full-time
…scale. As one of the largest suppliers of Chlorine Dioxide technology in the world, we are devoted to building genuine customer relationships and delivering innovative, sustainable chemical…
Added 14 hours ago
SI
Senior Program Manager
Stathera, Inc.
Vancouver, BC
- $100,000 to $145,000 CAD / year
- Full-time
Stathera is transforming the timing industry with MEMS-based timing technology. Our products combine differentiated MEMS resonators with mixed-signal ASIC design to deliver precise, stable…
Added 15 hours ago
S
D365 Project Manager
Semex
Guelph, ON
- Full-time
…work of ensuring that farmers worldwide have the genetics, technology, and hands-on solutions needed to feed the…
Added 15 hours ago
S
D365 Business Process Specialist Lead
Semex
Guelph, ON
- Full-time
…work of ensuring that farmers worldwide have the genetics, technology, and hands-on solutions needed to feed the…

Professional Staffing

Executive Assistant to Chief Executive Officer

Mississauga, ON, Canada

$80,000 to $90,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $80,000 to $90,000 CAD / year
Job type: Full-time
Apply by: Dec 6, 2026
Experience: 5+ years of experience supporting a CEO, President, Founder, or senior executive.
Posting language: English
Posted: Nov 6, 2026

Original job description

Executive Assistant to the CEO

Mississauga, ON | Full-Time | 5 days on-site | $80000–$90000

Our team is hiring on behalf of a client seeking an experienced Executive/Special Assistant to support their CEO.

Known for its collaborative environment and commitment to exceptional execution, the organization is looking for a highly organized, proactive individual who can operate as a trusted partner to senior leadership.

The Opportunity

The successful candidate will work closely with the CEO, helping manage competing priorities, coordinate strategic initiatives, and ensure important projects and commitments continue moving forward.

Key Responsibilities

Manage the President & CEO's calendar, meetings, travel arrangements, and competing priorities.
Prepare meeting agendas, briefing materials, executive summaries, presentations, and correspondence.
Track executive priorities, key decisions, action items, deadlines, and strategic initiatives.
Coordinate projects and follow-up across departments, ensuring accountability and timely completion.
Anticipate scheduling conflicts, identify potential challenges, and proactively recommend solutions.
Act as a key point of contact for internal leadership, external partners, and other stakeholders.
Independently manage delegated projects and priorities, escalating matters when appropriate.
Coordinate select personal commitments, appointments, and travel arrangements for the President & CEO.
Develop and improve administrative processes, systems, and workflows to support organizational efficiency.
Assist with general office coordination and ensure a welcoming, organized workplace.

Qualifications & Experience

5+ years of experience supporting a CEO, President, Founder, or senior executive.
Strong experience managing complex calendars, travel, meetings, and executive priorities.
Demonstrated ability to coordinate projects and drive follow-through across multiple departments.
Excellent written and verbal communication skills, including experience preparing executive-level materials.
Strong organizational skills, attention to detail, and the ability to manage competing deadlines.
Excellent judgment and discretion when handling confidential and sensitive information.
A proactive, solutions-oriented mindset with the ability to work independently and anticipate executive needs.
Experience in a fast-paced, client-focused, professional services, or events environment is an asset.
Post-secondary education in Business Administration, Office Administration, or a related field is preferred.

Compensation & Details

Salary: $80000–$90000, depending on experience and qualifications.
Location: Mississauga, Ontario.
Employment Type: Full-time, permanent.

If you're an experienced Executive Assistant who enjoys working in a dynamic environment and wants to take on a role that combines executive support, project coordination, and relationship management, we'd love to hear from you.

This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.

Apply About employer

More about this job

Responsibilities

Manage the CEO’s calendar, meetings, travel, communications, and competing priorities, while preparing executive materials and tracking decisions, deadlines, and strategic initiatives. Coordinate projects and follow-up across departments, serve as a key stakeholder contact, manage delegated priorities, and improve administrative processes and office operations.

Requirements

Requires 5+ years supporting a CEO, President, Founder, or other senior executive, with experience managing complex calendars, travel, meetings, priorities, and cross-departmental projects. Candidates should have strong communication and organizational skills, sound judgment and discretion, and the ability to work proactively and independently; post-secondary education in business or office administration or a related field is preferred.

Skills

Executive Calendar Management
Travel Coordination
Meeting Coordination
Priority Management
Executive Communications
Agenda Preparation
Briefing Materials
Presentation Preparation
Project Coordination
Cross-Departmental Follow-Up
Stakeholder Relations
Confidentiality
Judgment and Discretion
Process Improvement
Administrative Coordination
Time Management

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
CEO Support
Calendar Management
Travel Arrangements
Meeting Agendas
Briefing Materials
Executive Summaries
Presentations
Correspondence
Strategic Initiatives
Project Coordination
Action Items
Deadline Tracking
Stakeholder Management
Confidential Information
Process Improvement
Administrative Systems
Office Coordination
Professional Services
Events

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