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Added 1 hour ago
National Sales Manager
Match Retail
Mississauga, ON
Full-time
…Team to develop and execute national sales strategies, achieve revenue targets, and lead a high-performing field organization consisting of Regional Managers and Retail Sales…
Added 1 hour ago
Head of Carbon
veritree
Vancouver, BC
$120,000 to $150,000 CAD / year
Full-time
veritree is seeking a Head of Carbon to lead the strategic development, build-out, and operations of veritree's carbon business. Carbon is one of veritree's fastest-growing new revenue…
Added 1 hour ago
Head of Carbon
veritree
Remote, Canada
Remote
veritree is seeking a Head of Carbon to lead the strategic development, build-out, and operations of veritree’s carbon business. Carbon is one of veritree’s fastest-growing new revenue…
Added 2 hours ago
Medical Billing Specialist, DoctorCare
WELLSTAR Technologies
Toronto, ON
Full-time
DoctorCare is hiring a Medical Billing Specialist to join the Customer Operations team. As our new Medical Billing Specialist, you will play a key role in helping physician practices…
Added 3 hours ago
Proposals Specialist
DRA Global
Toronto, ON
Full-time
DRA Global is a diversified, global engineering, project delivery and operations management group with an impressive track record spanning over three decades.
Added 3 hours ago
Solutions Specialist
Entourage Ressources Humaines - Entourage Human Resources
ON · Ontario, Canada
Full-time
Solutions Specialist-Southwestern Ontario(Cambridge, Kitchener, Waterloo. Guelph, London & Windsor)
Added 4 hours ago
Manager, Communications
Canadian Cancer Society
Toronto, ON · Ottawa, ON · Montreal, QC · Quebec, QC · Prince George, BC · Vancouver, BC · Kelowna, BC · Halifax, NS · St. John's, NL · Calgary, AB
$65,000 to $75,000 CAD / year
Full-time
Develop communications plans and tools aligned with overall mission and organizational priorities to drive awareness, engagement and revenue.
Added 4 hours ago
Manager, Communications
Canadian Cancer Society
Quebec, QC
$65,000 to $75,000 CAD / year
Full-time
Develop communications plans and tools aligned with overall mission and organizational priorities to drive awareness, engagement and revenue.
Added 4 hours ago
Manager, Communications
Canadian Cancer Society
Prince George, BC
$65,000 to $75,000 CAD / year
Full-time
Develop communications plans and tools aligned with overall mission and organizational priorities to drive awareness, engagement and revenue.
Added 4 hours ago
Manager, Communications
Canadian Cancer Society
Calgary, AB
$65,000 to $75,000 CAD / year
Full-time
Develop communications plans and tools aligned with overall mission and organizational priorities to drive awareness, engagement and revenue.
Added 4 hours ago
Manager, Communications
Canadian Cancer Society
St. John's, NL
$65,000 to $75,000 CAD / year
Full-time
Develop communications plans and tools aligned with overall mission and organizational priorities to drive awareness, engagement and revenue.
Added 4 hours ago
Manager, Communications
Canadian Cancer Society
Vancouver, BC
$65,000 to $75,000 CAD / year
Full-time
Develop communications plans and tools aligned with overall mission and organizational priorities to drive awareness, engagement and revenue.
Added 4 hours ago
Manager, Communications
Canadian Cancer Society
Toronto, ON
$65,000 to $75,000 CAD / year
Full-time
Develop communications plans and tools aligned with overall mission and organizational priorities to drive awareness, engagement and revenue.
Added 4 hours ago
Manager, Communications
Canadian Cancer Society
Montreal, QC
$65,000 to $75,000 CAD / year
Full-time
Develop communications plans and tools aligned with overall mission and organizational priorities to drive awareness, engagement and revenue.
Added 4 hours ago
Receivables Operations Specialist
Wawanesa Insurance
Toronto, ON · AB · Winnipeg, MB · Wawanesa, MB · Moncton, NB · Ottawa, ON · Kitchener, ON · Montreal, QC · Vancouver, BC · Dartmouth, NS · Calgary, AB · Edmonton, AB (Hybrid), AB · North York - Toronto, ON (Hybr, ON
…owned by its members, with more than $4.1 billion in annual revenue and $12.5 billion in assets. Headquartered in Winnipeg, Wawanesa is the parent company of Wawanesa Life, which provides…
Added 5 hours ago
Commercial Manager
Asahi Refining
Toronto, ON
Full-time
The incumbent will work closely with the Sales team, Operations, and the Client Specialist Group as well as interacting regularly with clients.
Added 6 hours ago
Test Engineer
Matchtech North America
AB · Alberta, Canada
Contract
atchtech are working with a key client to support the recruitment of a Testing & Commissioning Engineer / Specialist – Light Rail Transit to work on high profile railway projects in…
Added 6 hours ago
Professional Banking Specialist - Gatineau
Scotiabank
Ottawa, ON
The Professional Banking Specialist contributes to the overall success of the Lawyers & Professional Banking, Business Banking in Canadian Banking team ensuring specific individual goals,…
Added 9 hours ago
National Sales Manager
Match Retail
Mississauga, ON
Full-time
…Team to develop and execute national sales strategies, achieve revenue targets, and lead a high-performing field organization consisting of Regional Managers and Retail Sales…
Added 17 hours ago
VelociT Sales Specialist - VAuto
AutoTrader.ca
Toronto, ON
Full-time
The VelociT Sales Specialist - vAuto is responsible for driving new customer acquisition and revenue growth for vAuto solutions within an assigned territory. The role focuses on…
Added 17 hours ago
VelociT Sales Specialist - VAuto
AutoTrader.ca
Toronto, ON
The VelociT Sales Specialist - vAuto is responsible for driving new customer acquisition and revenue growth for vAuto solutions within an assigned territory. The role focuses on…
Added 19 hours ago
Precision Agriculture Specialist
Brandt Group of Companies
Olds, AB
Full-time
The Precision Agriculture Specialist is responsible for executing precision ag strategies at the field level, driving technology adoption, supporting data services, and training store…
Added 19 hours ago
Director of Sales (Supply Chain Consulting)
Fulfillment IQ
Toronto, ON
Full-time
Reporting Line: Chief Revenue Officer (CRO) / Chief Strategy Officer (CSO)
Added 19 hours ago
Ecommerce Specialist (B2B)
Brandt Group of Companies
Regina, SK
Full-time
Brandt is currently looking to fill an Ecommerce Specialist (B2B) position in our Regina, SK location. This position will report to the Manager of Portals within the Customer Experience…
Added 20 hours ago
MSP Sales Specialist, Workspace Security
Jobgether
Canada
$148,000 to $214,000 CAD / year
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a MSP Sales Specialist, Workspace Security based in Canada.

Professional Staffing

Gift/Donation Administrator & Data Analyst

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

Pay: $67,000 to $76,000 CAD / year
Job type: Full-time
Apply by: Oct 22, 2026
Experience: Approximately 2–3 years of relevant experience in gift administration, fundraising operations, financial administration, data management or a related environment.
Posting language: English
Posted: Sep 22, 2026

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Applications open in a new tab.

Original job description

Gift Administration & Data Specialist

Location: Downtown Toronto, ON

Work Model: Hybrid

Position Summary

We are seeking a detail-oriented, analytical and collaborative Gift Administration & Data Specialist to join a high-performing team at our downtown Toronto office.

This is an excellent opportunity for someone who enjoys working with fundraising data, financial information, donor records and process improvement and who takes pride in accuracy and data integrity.

Reporting to the Gift Administration leadership team, you will be responsible for the setup, processing, reconciliation and reporting of pre-authorized recurring donations received through multiple offline fundraising channels, including Direct Mail, Telemarketing and Face-to-Face campaigns.

You will work extensively with Blackbaud Raiser’s Edge, donor and financial data, internal teams and external vendors to ensure donations are accurately processed, reconciled and receipted.

The ideal candidate is highly organized, comfortable working with large volumes of data, and interested in using automation and AI tools to improve processes and reduce manual work.

Key Responsibilities

Gift Processing & Data Management

Process recurring and pre-authorized donations received through Direct Mail, Telemarketing, Face-to-Face and other fundraising channels.
Download and process encrypted vendor files and accurately enter and update donor and gift information.
Manage the end-to-end processing of monthly recurring gifts, including make-up payments, pauses, cancellations and account updates.
Perform quality checks and reconcile vendor data, Raiser’s Edge records and financial information.
Investigate and resolve discrepancies between fundraising data, Raiser’s Edge and bank records.
Create and maintain import templates for Raiser’s Edge using the Raiser’s Edge Import module and/or Import-O-Matic.
Process staff payroll contributions in Raiser’s Edge based on information provided by Payroll.
Complete daily reconciliation of recurring gifts and third-party designated donations.

Gift Receipting & CRA Compliance

Issue accurate CRA-compliant tax receipts, cancelled receipts, replacement receipts and ad hoc receipts.
Prepare consolidated annual tax receipt data files for donors.
Ensure gift processing and revenue allocation comply with CRA requirements, organizational policies and established procedures.
Maintain a high level of confidentiality and integrity when handling donor and financial information.

Reporting & Analysis

Prepare scheduled and ad hoc reports on recurring donations, revenue activity and trends.
Provide accurate reporting and status updates to internal teams and management.
Analyze fundraising and financial data to identify discrepancies, trends and opportunities for improvement.
Work with Marketing & Development and other internal stakeholders to support new campaign launches and ongoing campaign requirements.

Process Improvement, Automation & AI

Identify inefficiencies, redundancies and potential sources of error within gift administration processes.
Recommend and implement process improvements that increase accuracy and efficiency.
Identify opportunities to automate repetitive data and gift-processing activities.
Utilize AI tools to summarize documentation, identify patterns and flag inconsistencies across systems.
Develop or support automation workflows using Python, Power Automate, Zapier or similar tools.
Contribute to modernization initiatives within Gift Administration.

Procedures, Documentation & Training

Maintain and update the Data Entry Guide, Gift Entry Manual, PAP Manual and End-to-End Procedures.
Develop new procedures and documentation as processes evolve.
Maintain and update policies, procedures and guidelines related to recurring gifts.
Provide training and guidance to staff involved in recurring gift processing and receipting.
Share recommendations for improving processes beyond recurring gift administration.

Team & Organizational Support

Collaborate with and support the broader Gift Administration team.
Provide backup support for online gifts, major gifts, gift administration and receipting when required.
Assist with volunteers, temporary staff and interns as needed.
Support the annual financial audit and Annual Charities Return preparation.
Participate in special projects and other duties assigned by Gift Administration leadership or the CFO.

Qualifications & Experience

Post-secondary education in finance, accounting, fundraising, business, data management or a related field.
Approximately 2–3 years of relevant experience in gift administration, fundraising operations, financial administration, data management or a related environment.
Experience with Blackbaud Raiser’s Edge or another non-profit fundraising database.
Experience with Import-O-Matic or similar data-import/integration tools is an asset.
Strong understanding of CRA charitable gift receipting requirements.
Strong Excel and data analysis skills; experience with Power BI is an asset.
Strong understanding of fundraising and/or accounting processes and procedures.
Proficiency with Microsoft Office, including Excel, Word, Outlook and PowerPoint.
Basic programming or automation experience using Python, JavaScript, Power Automate, Zapier or similar tools is an asset.

What We're Looking For

The successful candidate will demonstrate:

Exceptional attention to detail and accuracy
Strong analytical and problem-solving abilities
Excellent organization and time-management skills
Ability to manage multiple priorities and meet tight deadlines
Strong written and verbal communication skills
Ability to work independently while contributing effectively to a team
Strong relationship-building and collaboration skills
Adaptability and willingness to learn new systems and processes
A proactive approach to identifying and solving problems
Interest in technology, automation and continuous process improvement

Why Join?

Join a people-focused organization recognized as a Great Place to Work, where learning, collaboration and professional growth are valued.

You will have the opportunity to work at the intersection of fundraising, finance, data and technology, while contributing directly to the integrity and efficiency of donor administration and revenue processing.

Location: Downtown Toronto

Work Model: Hybrid

Candidates must be eligible to work in Canada

I would like to thank all the candidates in advance. Please do stay connected on LinkedIn for future opportunities. Shortlisted candidates will be contacted .

This position reflects a current vacancy with one of our clients. Our Recruiters combine their expertise and AI-enabled technology in the recruitment process.

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More about this job

Responsibilities

The specialist is responsible for processing, reconciling, and reporting on recurring donations while ensuring compliance with CRA regulations. They will also identify opportunities to automate data processes and improve overall gift administration efficiency.

Requirements

Candidates should have 2–3 years of experience in fundraising operations or financial data management and proficiency with Blackbaud Raiser’s Edge. A post-secondary education in a relevant field and strong analytical skills are required for this role.

Skills

Data analysis
Gift administration
Blackbaud Raiser’s Edge
CRA compliance
Financial reconciliation
Excel
Process improvement
Automation
Python
Power Automate
Zapier
Data management
Reporting
Import-O-Matic
Donor records

Visa sponsorship

Not detected in the job text

Keywords

Gift Administration
Data Analyst
Blackbaud Raiser’s Edge
CRA Compliance
Fundraising
Financial Reconciliation
Data Integrity
Automation
Python
Power Automate
Zapier
Import-O-Matic
Power BI
Donor Management
Revenue Processing
Data Entry
Process Improvement
Non-profit
Tax Receipting
Microsoft Office

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