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Proline Management Ltd.

Site Manager

Victoria, BC, Canada

$40,000 to $60,000 CAD / year · Full-time

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Job details

Pay: $40,000 to $60,000 CAD / year
Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

The Opportunity - Parc Residences

The Owners Strata Plan VIS5762 , is seeking a reliable and proactive Site Manager for Parc Residences. This role oversees the day-to-day operation, maintenance coordination and security of the building's common property. The successful contractor will be visible, approachable and organized, with the judgment to address routine operational matters and promptly escalate concerns requiring Council, property management or qualified trades.

Key Responsibilities

Inspect interior and exterior common property each morning and afternoon, document deficiencies and follow up on items requiring attention.
Monitor the condition of lobbies, elevators, hallways, amenity spaces, stairwells, parkades, storage areas and exterior common property, and coordinate service where required.
Identify and prioritize maintenance needs, obtain direction or quotations when required, and coordinate approved contractors and service providers.
Complete minor operational tasks within the Site Manager's capability, such as replacing lamps, resetting systems after resolved warnings and making basic adjustments.
Monitor building systems, mechanical rooms, fitness equipment, lighting, doors, gates and security conditions; troubleshoot basic issues and report work requiring a qualified contractor.
Monitor the seasonal waterfall and pond system, identify operating concerns and coordinate approved maintenance or qualified contractors.
Coordinate scheduled move-ins and move-outs, manage elevator pads, verify required paperwork and fees, update access fobs and the resident directory, and report damage or security concerns.
Meet and provide access to contractors and trades, support scheduled maintenance and servicing, and assist with emergency access where required.
Maintain accurate digital logs, maintenance schedules, key controls, records and inventory, and submit a monthly report at least 48 hours before each Council meeting.
Attend monthly Strata Council meetings and present the key items from the building report.

What We Are Looking For

Experience in site management, building operations, facilities coordination, property management support or a similar role.
Strong practical knowledge of building systems, contractor coordination, troubleshooting and preventative maintenance.
Sound judgment in recognizing work that must be referred to licensed or certified contractors.
Clear communication, dependable follow-through and comfort working with residents, Council members, property management and trades.
Good organization and basic digital record-keeping skills, including the ability to maintain online task and inspection logs.
Professional, friendly and discreet conduct, with a strong commitment to resident privacy and confidentiality.
Availability during the regular weekday schedule, working Monday to Friday from 8:30 am to 5:00 pm, and the ability to respond promptly to urgent calls during working hours.

Contract Requirements

The successful applicant will provide services as an independent contractor.
A cell phone is required for work-related communication.
The contractor must maintain appropriate liability insurance and WorkSafeBC coverage throughout the contract.
Building keys, access devices and security codes must be kept secure and confidential.
Work beyond the regular scope or schedule requires prior approval. Purchases or expenses exceeding $100 require approval from the Strata Council.
Reports to the Strata Council through the Property Manager.

How To Apply

Please submit a resume and a brief summary of your relevant experience, availability and approach to building care. Include two work-related references and confirmation that you can meet the insurance and WorkSafeBC requirements.

Deadline to apply is November 8, 2026, at which point the posting will be closed.

Please note that only selected for the interview process candidates will be contacted.

Please note this position is employed directly by the Strata Corporation, not Proline Management Ltd.

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More about this job

Responsibilities

Inspect the building's common property, monitor building systems and security, handle minor operational tasks, and coordinate approved maintenance, contractors, and resident move-ins and move-outs. Maintain records and schedules, submit monthly reports, and present key building updates at Strata Council meetings.

Requirements

Experience in site management, building operations, facilities coordination, property management support, or a similar role is sought, along with practical knowledge of building systems, troubleshooting, contractor coordination, and preventative maintenance. Candidates should demonstrate sound judgment, clear communication, organization, digital record-keeping ability, discretion, weekday availability, and the ability to meet insurance and WorkSafeBC requirements.

Skills

Building Operations
Facilities Coordination
Property Management Support
Preventative Maintenance
Building Systems Troubleshooting
Contractor Coordination
Common Property Inspections
Maintenance Scheduling
Move-In And Move-Out Coordination
Access Control
Digital Record-Keeping
Report Writing
Communication
Organization
Confidentiality
Sound Judgment

Visa sponsorship

Not detected in the job text

Keywords

Site Management
Building Operations
Common Property
Facilities Coordination
Property Management
Preventative Maintenance
Building Systems
Mechanical Rooms
Contractor Coordination
Service Providers
Troubleshooting
Security
Access Control
Access Fobs
Key Control
Move-In Coordination
Move-Out Coordination
Maintenance Schedules
Digital Logs
Inspection Logs
Monthly Reporting
Strata Council
Property Manager
Independent Contractor
Liability Insurance
WorkSafeBC

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