Quality Assurance Administrative Assistant

Founded in 1995, Promation is a leading integrator and manufacturer of high-quality tooling, automation, and robotic systems in Oakville, Ontario. We deliver custom equipment and turnkey systems globally, providing innovative automation solutions across our Nuclear, Automation, and Industrial divisions.

Role Description

We're looking for a highly organized, detail-oriented, and motivated Quality Assurance Administrative Assistant to join our growing team in Oakville, Ontario. In this role, you will provide essential administrative and documentation support to our Quality team, with a primary focus on compiling, organizing, and maintaining project History Files to ensure accuracy, completeness, and traceability.

This is an excellent opportunity for individuals looking to build their careers in a technical manufacturing environment. Previous Quality Assurance experience is not required, and recent graduates are encouraged to apply!

Key Responsibilities

• Prepare, compile, and maintain project History Files and supporting quality documentation.
• Review documentation for accuracy, completeness, and proper identification.
• Maintain organized electronic and physical records, including scanning, filing, and archiving.
• Support document formatting, revisions, version control, and data entry.
• Track outstanding documentation and coordinate follow-ups with internal teams.
• Collaborate with Quality, Engineering, Project Management, and Manufacturing to obtain required project records.
• Assist with reviewing engineering drawings and technical documentation for relevant project information.
• Provide general administrative and document control support to the Quality team.

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field is an asset.
• Previous administrative or document management experience is an asset but not required.
• Strong attention to detail, organizational skills, and accuracy.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to manage multiple priorities and maintain organized records.
• Strong communication skills and a collaborative, team-oriented approach.
• Ability to read engineering drawings or blueprints is considered an asset.
• Recent graduates are encouraged to apply.

What We Offer

• Competitive compensation and comprehensive benefits package.
• Retirement Savings Plan & Deferred Profit-Sharing Plan.
• Opportunities for professional growth and career development.
• Exposure to exciting engineering, manufacturing, and automation projects.
• A supportive and collaborative work environment.

Hourly Rate: $22.00 – $27.00 per hour

This job posting is for an active, existing vacancy within our organization.

Promation is an Equal Opportunity Employer. We do not discriminate in hiring based on sex, gender identity, sexual orientation, race, colour, religious creed, ethnic origin, disability, or any other characteristic protected by federal, provincial, or local law.

If you require a reasonable accommodation for any part of the employment process, please contact us and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis.